City Commission Regular Meeting Monday, June 05, 2023 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of May 15, 2023 City Commission minutes

4.Approve Bills

  1. a.Approval of Bill List for June 5, 2023

5.Items from Citizens on Agenda

  1. a.Proclamation declaring Friday, June 9, 2023 as Ronda Morrison Day in the City of Deadwood.

  2. b.Department of Agricultural and Natural Resources (DANR) Secretary's Award for Drinking Water Excellence (22 consecutive years) and recognition of Deadwood's system operators - Cory Percy and Steven Henderson

  3. c.Years of Service Employee Recognition for 2023 - 
    John Tridle – 20 years (July 17, 2003)
    Sonya Papousek - 10 years (May 8, 2013)

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to approve consulting services from Ronda Morrison at $40.00 per hour, as needed.  (To be paid from Finance Professional Services.)  

  2. b.Permission to hire Jeramy Russell as full time Rec Center Director at $27.00 (D17 rank) per hour effective June 6, 2023 pending pre-employment screening.

  3. c.Permission to hire Mckenzi Kossan as Community Service Officer at $19.00 per hour (D9 rank) effective June 19, 2023 pending pre-employment screening.  

  4. d.Permission to increase pay for Police Officer Trevor Houska from $25.08 to $27.85 per hour effective June 2, 2023, after graduating and becoming certified from the Police Academy. 

  5. e.Permission to accept resignation from police officer Kurt Nolan effective May 26, 2023.   

  6. f.Permission to advertise in-house for 5 days and in official newspaper for one full-time police officer position. ($25.79  per hour for Certified and $23.22 for Non-Certified.)  

  7. g.Permission to accept resignation from Rec Center employee Tanner Ruth effective April 29, 2023

  8. h.Accept resignation from Archives Intern Nick Melius effective May 25, 2023

  9. i.Permission to move John Reiser from Community Service Officer to Police Officer at $23.22 per hour, effective June 11, 2023 but allow time for training new CSO's.  

  10. j.Permission to advertise in-house for 5 days and in official newspaper for one community service officer position. ($19.00 per hour.)  

  11. k.Approve updated position descriptions for Building Official, Preservation Coordinator, Archivist Collections Manager, and HP Administrative  Assistant.

  12. l.Permission to approve new job description for Library Education/Program Coordinator. 

  13. m.Permission to advertise in-house for 5 days and then in official newspaper for Library Education/Program coordinator for 25 hours per week at $15.57 per hour with 1/2 time benefits.

  14. n.Permission for the Mayor to appoint James Lee, Streets Superintendent, to the Parking and Transportation Committee and Events Committee.  (recommendation from Events Committee) 

  15. o.Resolution 2023-15 Surplus 2004 Ford and sell to Outlaw Square

  16. p.Proclamation declaring Tuesday, May 23, 2023 as Ron Burns Day in the City of Deadwood.

  17. q.Permission to approve 2022 and 2023 abatement request for Lawrence County parcels 30970-00030-025-00 and 30970-00030-025-00.  (Claim Jumper's Lot 25)       

  18. r.Permission for Mayor to sign annual agreement with South Dakota School of the Deaf for office space at History and Info Center at cost of $400.00 per month.  

  19. s.Permission for Mayor to sign annual agreement with Red Road, Inc. (Sean Covell) for office space at History and Info Center at cost of $350.00 per month, excluding parking.

  20. t.Permission for Mayor to sign annual parking lease with Conrad Companies for two (2) parking spots located on Siever Street for a total of $150.00 per month plus tax. 

  21. u.Permission for Mayor to sign agreement with S&C Cleaners for cleaning services for thirteen City municipal facilities as listed in agreement. 

  22. v.Permission for Mayor to sign agreement with Deadwood Chamber for use of Welcome Center.  

  23. w.Permission for Mayor to sign agreement with Deadwood Chamber for Event Center Management.  

  24. x.Permission for Mayor to sign agreement with Deadwood Chamber for operations and management of Outlaw Square.

  25. y.Permission to accept Change Order #1 from Corr Construction Services, Inc. for Timm Lane Bridge Project at no cost and no additional time to use temporary steel bridge vs. temporary 60" culverts for temporary creek crossing.

  26. z.Acknowledge Mayor's signature on electric easement with Black Hills Power, Inc. for overhead / underground power for work associated with the Timm Lane Bridge project.

  27. aa.Acknowledge annual check from BID #7 Fund to ZCN, LLC (Deadwood Mountain Grand) per contract in the amount of $550,000.00. 

  28. bb.Recommendation from Event Committee to adopt updated Special Event Permit Application to include section for open container and updated insurance information.  

  29. cc.Renew Grant Software Subscription with Foundant Technologies 2023/2024 in the Amount of $10,800.00 to be paid out of the Professional Services Revolving Loan Line item

7.Bid Items

8.Public Hearings

  1. a.Hold public hearing for Shell Rotella Calendar Photography and Filming: street closure on Main Street from intersection of Volin Street and Lower Main Street (archway) from 6:15 a.m. to  7:30 a.m. and Wall to Deadwood from 7:45 a.m. to 9:15 a.m. and use of the Gateway Park parking lot from 9:15 a.m. to 11:15 a.m. on Sunday, June 11, 2023.  The Parking and Transportation Committee recommended approval on May 25, 2023.  

  2. b.Set public hearing on June 19 for Retail (on-off sale) Malt Beverage and SD Farm Wine License for Jacobs Restaurant, Inc. at 79 Sherman Street.  

  3. c.Set public hearing on June 19 for Outlaw Square Concert:  open container in zone 1 and 2 from 3:00 p.m. until 10:00 p.m. on Sunday, July 2; street closure on Deadwood Street from Main Street to Pioneer Way from 7:00 a.m. to 11:30 p.m. on Sunday, July 2, 2023.   

  4. d.Set public hearing on June 19 for Outlaw Square Shootout: street closure on Deadwood Street from Main Street to Pioneer Way from 6:00 a.m. on Saturday, July 22 to 1:00 a.m. on Sunday, July 23, 2023.    

  5. e.Set public hearing on June 19 for Brule': street closure on Deadwood Street from Main Street to Pioneer Way from noon to 11:30 p.m. on Tuesday, July 25, 2023.  Deadwood Street will reopen at 2:00 p.m. to 2:30 p.m. for the Deadwood Reenactment.   

  6. f.Set public hearing on June 19 for Farmers Market: waiver of vending fees and allow vending on public property on Fridays beginning June 23 through September 29, 2023 at Gordon Park from 3:00 p.m. to 8:00 p.m. 

  7. g.Set public hearing on June 19 for Harley Davidson Rally Point:  open container in Zone 4, Outlaw Square only on Saturday, August 5 through Saturday, August 12 from noon to 10:00 p.m. with exemption of Monday, August 7, 2023 from 3:00 p.m. to 10:00 p.m.;  

  8. h.Set public hearing on June 19 for Deadwood Live Concert: open container in zone 3 from 5:00 p.m. to 10:00 p.m. on Tuesday, August 8; street closure on Deadwood Street from Main Street to Pioneer Way from 4:00 p.m. on Tuesday, August 8 to 1:00 a.m. on Wednesday, August 9, 2023.      

  9. i.Set public hearing on June 19 for Deadwood Live Concert: open container in zone 3 from 5:00 p.m. to 10:00 p.m. on Saturday, September 2; street closure on Deadwood Street from Main Street to Pioneer Way from 7:00 a.m. on Saturday, September 2 to 1:00 a.m. on Sunday, September 3 and Siever Street closure from 7:00 a.m. on Saturday, September 2 to 1:00 a.m. on Sunday, September 3, 2023.       

9.Old Business

  1. a.Permission for the Mayor to sign Amendment to the Professional Services Agreement with JLG Architects for the Walker Consultants Parking Study.  (Originally approved by Commission on October 17, 2022.) 

10.New Business

  1. a.Request consideration of placing public art in the form of a mandolin from Rocksino by Hardrock on City owned property on the corner of Main Street and Deadwood Street near 685 Main Street.

  2. b.First Reading of Ordinance #1372 to Rescind Ordinance #1364 and #1355, Ordinances regarding the use of property as Short-Term Rentals in all Residential (R1), Residential Multi-Family (R2), Planned Unit Development (P.U.D.), Public Use and Park Forest Zoning Districts of the City of Deadwood.  

  3. c.First Reading Ordinance # 1373 Budget Supplement #3 for 2023

  4. d.Permission to pay Towey Design Group for Task 2 of City of Deadwood Water Modeling Study in the amount of $10,976.17.  (To be paid by Water Professional Services budget.) 

  5. e.Permission to hire Straight Line Striping to stripe designated parking lots and city streets in the amount not to exceed $22,446.12.  (To be paid split from Streets and P & T budgets based on project.) 

  6. f.Permission for police department to purchase 3 radios (2 portable and 1 mobile) from Rushmore Communications Inc, in amount not to exceed $5,521.44, state bid pricing.  (To be paid from Police Equipment.)  

11.Informational Items and Items from Citizens

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

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