City Commission Regular Meeting Monday, October 17, 2022 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

1. a.Approval of October 3, 2022 City Commission minutes.

4.Approve Bills

1. a.Approval of Bill List for October 17, 2022.

5.Items from Citizens on Agenda

1. a.City of Deadwood received a Gold Level Loss Control/Safety Achievement Award from South Dakota Public Assurance Alliance and SDML Workers Compensation Fund during South Dakota Municipal League Conference.  

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

1. a.Permission for Mayor to sign Oakridge Cemetery Certificates of Purchase and Warranty Deeds for Susan E. Shama Caldwell and Philip E. Shama.

2. b.Permission to hire Forrest Wilson as Community Service Officer at $19.00 per hour effective November 1, 2022 pending pre-employment screening.

3. c.Remove seasonal Mt. Moriah employees Ruth Durst, Gertrude Anderson, Mike Olsen and Georgeann Silvernail from payroll effective October 25, 2022.

4. d.Permission to hire Carrie Kappes as part-time (not to exceed 19 hours per week) Para Transit Driver at $14.50 per hour effective October 24, 2022 pending pre-employment screening.

5. e.Accept resignation of Teresa Tomford, seasonal Park Technician, effective October 14, 2022.

6. f.Permission for the Mayor to sign Temporary Construction Easement with Rand T. Williams and Gayla J. Williams for retaining wall project along City Creek behind 458 Williams Street.

7. g.Permission for the Mayor to sign Permanent Retaining Wall Maintenance Easement and Permant Access Easement with Rand T. Williams and Gayla J. Williams for retaining wall project along City Creek behind 458 Williams Street.

8. h.Permission for the Mayor to sign Temporary Construction Easement with Meghan Clemens for retaining wall project along City Creek behind 458 Williams Street.

9. i.Permission for the Mayor to sign Permanent Retaining Wall Maintenance Easement and Permant Access Easement with Meghan Clemens for retaining wall project along City Creek behind 458 Williams Street.

10. j.Permission for the Mayor to sign Temporary Construction Easement with Peter Curry and Teresa Hamilton for retaining wall project along City Creek behind 458 Williams Street.

11. k.Permission for the Mayor to sign Permanent Retaining Wall Maintenance Easement and Permant Access Easement with Peter Curry and Teresa Hamilton for retaining wall project along City Creek behind 458 Williams Street.

12. l.Permission for the Mayor to sign Permanent Retaining Wall Maintenance Easement and Permanent Access Easement with J&T Keehn Rentals, LLC for retaining wall project along City Creek behind 458 Williams Street.

13. m.Permission for Mayor to sign letter of commitment for Lawrence County Pre-Disaster Mitigation Plan.

14. n.Permission to pay Tallgrass Landscape Architecture for Phase 6 of clean up to Whitewood Creek in the amount of $4,287.50.  (To be paid from the Parks - CIP Whitewood Creek line item.) 

15. o.Permission to pay One Way Service Pros for installation of new Navien boiler for snow melt system at City Hall in the amount of $9,307.83.  ($586.73 more than originally approved on April 4, 2022.  To be paid by Public Buildings repair line item.)

16. p.Request approval of Outside-of-Deadwood Grant request from Plankinton Preservation Society for emergency work to stabilize the veranda of the Historic Sweep Van Dyke Hotel in the amount of $4,300.00.(Approved by Historic Preservation Commission on October 12, 2022.)

17. q.Permission to pay Barry's Electric in the amount $4,540.30 for electrical services at the Fire Department.  (To be paid by Public buildings professional services line item.)

18. r.Permission to purchase and pay Butler Machinery in the amount of $6,068.70 for thumb bucket for backhoe loader.  (To be paid from Water Department equipment line item.)

19. s.Permission to pay Rasmussen Mechanical Services in the amount of $9,027.97 for emergency repairs to HVAC unit at City Hall. (To be paid by Public Buildings professional services line item.)  

20. t.Accept low quote for four vehicular wayfinding signs with Rausenbaum Signs in the amount of $15,375.00. (To be paid by HP Capital Assets - Wayfinding.)  

7.Bid Items

1. a.Results of bid opening for “Structure and Approach Grading PCN 075J – Project BRO 8041(00) 19-1 Timm Lane Bridge" project opened and read publicly on September 29, 2022 at 2:00 p.m.  3 bids received:  Corr Construction - $673,721.66, Complete Concrete - $847,338.57, Heavy Constructors - 750,237.00.  

8.Public Hearings

9.Old Business

1. a.Permission for the Mayor to sign the updated Master Lease Agreement with Connell Equipment Leasing Company for the Model S30 Ride-On Sweeper from Tennant Sales and Service Company [Lease approved by City Commission on 08/15/2022.]

10.New Business

1. a.Act as Board of Adjustment and approve/deny Findings of Fact and Conclusion - Conditional Use Permit - Condominiums - Keating Resources at 51, 53, 55 Sherman Street.  (THE NORTHERN ONE FOOT SIX INCHES (1’6”) OF LOT 17, ALL OF LOTS 19, 21, 23, 25 AND VACATED ALLEY BETWEEN LOT 23 AND LOT 25, AND ALL OF LOT 26, AND LOT 27, ALL IN BLOCK 30 OF THE CITY OF DEADWOOD ACCORDING TO THE P.L. ROGERS MAP OF THE CITY OF DEADWOOD. LESS AND EXCEPT TRACT 1 OF MILLER STREET SUBDIVISION ACCORDING TO PLAT DOCUMENT #2012-05646, AND LESS AND EXCEPT WILD BILL LOT ACCORDING TO PLAT DOCUMENT #2012-03484, ALL LOCATED IN THE SW1/4 OF SECTION 23, TOWNSHIP 5 NORTH, RANGE 3 EAST OF THE BLACK HILLS MERIDIAN, CITY OF DEADWOOD, SOUTH DAKOTA.)   Recommend Approval by Planning and Zoning Commission on September 21, 2022 and Approved by Board of Adjustment on October 3, 2022.

2. b.Act as Board of Adjustment and approve/deny Findings of Fact and Conclusion - Request for Variance  -16.04.020 K Street Grades and Alleys. Maximum street grades R1 (Residential) District 9% - The Summit at Deadwood Stage Run.  (PALISADES TRACT OF DEADWOOD STAGE RUN ADDITION, FORMERLY TRACTS E, F, G, H, I, J, K AND L AND THE REMAINING PORTION OF MS 696 PALISADES STONE PLACER, ALL LOCATED IN THE SW1/4, SECTION 14, THE SE1/4 OF SECTION 15, THE NE1/4NE1/4 OF SECTION 22 AND THE N1/2NW1/4 OF SECTION 23, T5N, R3E, BHM, CITY OF DEADWOOD, LAWRENCE COUNTY, SOUTH DAKOTA.) Recommend Approval by Planning and Zoning Commission and Board of Adjustment on October 5, 2022.

3. c.Permission for Mayor to sign agreement between the City of Deadwood and JLG Architects for the design and construction of the Miller Street Parking Garage.

4. d.Permission for Mayor to sign agreement with Walker Consultants for the development of Parking Management Plan for the City of Deadwood.  Amount not to exceed $150,000.00. (To be paid by Parking and Transportation Professional Services line Item.) 

11.Informational Items and Items from Citizens

12.Executive Session

1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
   Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

This will be a public Meeting conducted through Zoom.  To participate, join Zoom Meeting

URL:                  https://us02web.zoom.us/j/6055782082?pwd=Z1QrRXhXaXp4eStPSjg2YjVTNUtZQT09
Meeting ID:        605 578 2082
Password:         1876
One tap mobile: 669-900-9128

Please practice the CDC’s social distancing recommendations.   
Please be considerate of others and if you no longer have business activities during the meeting, do not feel obligated to remain.