City Commission Regular Meeting Monday, April 03, 2023 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of March 20, 2023 City Commission minutes

  2. b.Approve March 20, 2023 Board of Equalization minutes

4.Approve Bills

  1. a.Approval of Bill List for April 3, 2023 and additional bill

5.Items from Citizens on Agenda

  1. a.Proclamation declaring Saturday, May 13, 2023 as Keone Young Day in the City of Deadwood

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Approve Resolution 2023-08 Declare Surplus Duty Weapon

  2. b.Resolution 2023-09 In Support of Application to Occupy SD Department of Transportation Highway Right of Way for Days of '76 Parade July 28 and 29, 2023.

  3. c.Permission to hire Job Corp student Gavin (Chaske) Rucker as Historic Preservation Archival Intern at $14.33 per hour effective April 28, 2023 pending pre-employment screening.  

  4. d.Permission to hire Job Corp student Nicholas Melius as Historic Preservation Archival Intern at $14.33 per hour effective April 6, 2023 pending pre-employment screening.  

  5. e.Permission to accept resignation from Rec. Center receptionist, Bradley Morgan, effective March 27, 2023

  6. f.Permission to accept resignation of Community Service Officer Forrest Wilson effective April 4, 2023.

  7. g.Permission to advertise in-house for five days then in the official paper for Community Service Officer (CSO) at $19.00 per hour.  (D9 rank)  

  8. h.Permission to accept resignation from Police Officer Verla Little effective April 15, 2023. 

  9. i.Permission to advertise in-house for 5 days and then in official newspaper for two full-time police officer positions.  ($25.79  per hour for Certified and $23.22 for Non-Certified.)  

  10. j.Permission to accept resignation from Danny Stacy, Brian Swets and Justin Lux as part-time police officers effective March 30, 2023.

  11. k.Permission to accept retirement letter from Street Superintendent William Burleson, effective June 2, 2023. (26 years of service to the City of Deadwood)

  12. l.Permission to advertise in-house for 5 days and then in official newspaper for Streets Superintendent at $27.00-$29.00 per hour (D17-D19 rank) depending on education, experience and qualifications.  

  13. m.Approve Special Alcohol License for Saloon #10 to serve liquor at Event Complex from noon to 10:00 p.m. Friday, June 9 and Saturday, June 10, 2023 for PBR Event.  No public hearing necessary since license is on publicly owned property.  

  14. n.Approve Special Liquor License for Cadillac Jacks to serve liquor at Event Complex on Friday, June 30 and Saturday, July 1, 2023 from 2:00 to 10:00 p.m. for Monsters of Destruction.  No public hearing necessary since license is on publicly owned property.  

  15. o.Allow use of public property for Lead Deadwood Youth Soccer at the Event Complex from March 12 through May 27, 2023 pending proof of insurance.  

  16. p.Allow use of public property at the Event Complex for Lead Deadwood Youth Football and Cheer Tuesday, August 1 through Monday, October 30, 2023 pending proof of insurance

  17. q.Permission to pay Days of '76 Museum invoice in the amount of $2,500.00 for the 2023 Days of '76 Lakota Experience. (To be paid from the HP Public Education line item.)

  18. r.Permission to pay Rasmussen Mechanical in the amount of $2,718.27 for HVAC parts at City Hall.  (To be paid by Public Buildings Professional Services.)  

  19. s.Permission to hire and pay Mid-American Research Chemical in the amount $2,929.40 to refinish rec center gym floor.  (To be paid from Bed & Booze Professional Services.)   

  20. t.Acknowledge amount given to City by Fuller Brother's.  $120,000.00.  

  21. u.Permission for Finance Officer to sign engagement letter with Casey Peterson, LTD for professional services not to exceed $20,000.00.  (To be paid from Finance Professional Services.)  

7.Bid Items

8.Public Hearings

  1. a.Hold public hearing for Retail (on-off sale) Malt Beverage & SD Farm Wine License transfer from Chubby Chipmunk Hand Dipped Chocolates to Carolle & Seth Tautkus dba Chubby Chipmunk at 420 Cliff Street. 

  2. b.Hold public hearing for PBR Event: open container from noon to 10:00 p.m. on Friday, June 9 and Saturday, June 10 at Event Complex and waiver of user fees Thursday, June 8 through Sunday, June 11, 2023 at Event Complex.  

  3. c.Hold public hearing for Days of '76 Events: street closure on Main Street from Lower Main Street at Pioneer Way to Pine Street and a portion of 14A from Lower Main Street to Event Complex from 1:00 p.m. until parade ends on Friday, July 28 and from 9:30 a.m. until parade ends on Saturday, July 29; open container Thursday, July 20 through Sunday July 30 from 7:00 a.m. to 2:00 a.m. daily at Event Complex; special full temporary liquor license on Sunday, July 23 through Saturday, July 29 from 8:00 a.m. to 10:00 p.m. daily at Event Complex; and waiver of user fees Wednesday, July 19 through Monday, July 31, 2023 at the Event Complex.  

  4. d.Hold public hearing for Monsters of Destruction Event: open container on Friday, June 30 and Saturday, July 1 from 2:00 p.m. to 10:00 p.m. at Event Complex; and waiver of user fees Thursday, June 29 through Sunday, July 2, 2023 at the Event Complex.  

  5. e.Hold public hearing for Kool Deadwood Nites Event: street closure on Main Street from Wall to Deadwood at 2:15 p.m. Wednesday, August 23 to 2:00 a.m. Sunday, August 27; street closure on Siever Street on Thursday, August 24 from 5:00 p.m. to 10:00 p.m.; street closure on Main Street from Deadwood to Pine street on Thursday, August 24 from 3:00 p.m. to 10:00 p.m.; street closure on Main Street from Deadwood to Pine Street on Friday, August 25 and Saturday, August 26 from 3:00 p.m. to 10:00 p.m. daily; street closure on Main Street from Lower Main Street at Pioneer Way to Pine Street from 8:00 a.m. to 3:00 p.m. for parade and Show and Shine on Sunday, August 27; open container in Zones 1 and 2 on Wednesday, August 23 from 5:00 p.m. to 10:00 p.m., Thursday, August 24 from noon to 10:00 p.m., Friday, August 25 from noon to 10:00 p.m., Saturday, August 26 from noon to 10:00 p.m. and Sunday, August 27 from noon to 10:00 p.m.; waiver of banner fees Thursday August 24 through Sunday, August 27; waiver of vending fees for the following non-profits: Deadwood Chamber and American Legion Wednesday, August 23 through Sunday, August 27; waiver of vending fees for Napa at Welcome Center Lot Thursday, August 24 through Saturday, August 26; use of Interpretive Lot 2:00 a.m. Thursday, August 24 to 2:00 p.m. Sunday, August 27; use of Welcome Center Lot 6:00 a.m. Wednesday, August 23 to 10:00 p.m. Saturday, August 26; and use of Event Complex, Friday, August 25 through Sunday August 27; Main Street parking on Thursday, August 24 to Saturday, August 26 from 10:00 a.m. to 10:00 p.m. daily.     

9.Old Business

10.New Business

  1. a.Second Reading of Ordinance #1365 Budget Supplement 1 for 2023. 

  2. b.Resolution 2023-10 Resolution of support and authorizing submittal of a South Dakota Recreation Trails Program Grant application to aid in financing the Deadwood Hill Trailhead Parking area.

  3. c.First Reading of Ordinance #1366 Budget Supplement 2 for 2023. 

  4. d.Resolution 2023-11 Interfund Cash Transfers for 2023 

  5. e.Permission to contract and pay Flat Earth Art Co. in the amount of $15,425.00 to repaint the six monument signs coming into Deadwood.  (To be paid from HP Capital Assets.)  

  6. f.Permission to pay Golden West Technologies in the amount of $7,262.50 to build a new Azure infrastructure for ArcGIS.  (To be paid from HP Professional Services.)  

  7. g.Permission to purchase five interpretive panels from Pannier Graphics in the amount of $3,900.00.  (To be paid from HP Public Education line item.)

  8. h.Permission to accept Black Hills Post 5969 VFW into the Not-for-Profit Grant Program to replace HVAC System in the amount of $28,824.00.  

11.Informational Items and Items from Citizens

  1. a.Brief update of findings and directions from Short-Term Rental Task Force [No action to be taken].

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

This will be a public Meeting conducted through Zoom.  To participate, join Zoom Meeting

URL:                  https://us02web.zoom.us/j/6055782082?pwd=Z1QrRXhXaXp4eStPSjg2YjVTNUtZQT09
Meeting ID:        605 578 2082
Password:         1876
One tap mobile: 669-900-9128


Please be considerate of others and if you no longer have business activities during the meeting, do not feel obligated to remain.