City Commission Regular Meeting Monday, March 03, 2025 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of February 18, 2025 City Commission minutes.

4.Approve Bills

  1. a.Approval of Bill List for March 3, 2025.

5.Items from Citizens on Agenda

  1. a.Proclamation declaring Friday, March 7, 2025 as Winnifred Rosamond Shama Day in the City of Deadwood.

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Acknowledge newly elected Fire Chief Joel Ellis with permission to update recipient of Fire Chief stipend effective February 22, 2025. 

  2. b.Permission to remove outgoing Fire Chief Alex Hamann from payroll effective February 22, 2025.   

  3. c.Appoint the following residents to serve on election board for April 8, 2025; Trudy Anderson as superintendent at $215.00, Joyce Pfarr and Diana Williams as clerks at $190.00, with additional $20.00 each for attending election school.

  4. d.Set Local Review Board meeting for Monday, March 17, 2025 at 12:30 p.m. and request permission to publish in official newspaper. 

  5. e.Permission to allocate $2,000.00 from the social programming portion of cannabis licensing to the Grace Lutheran Church.  

  6. f.Approve abatement on parcel 30025-08500-100-00 (476 Williams Street) due to fire.  

  7. g.Permission to pay Huntington Bank for annual trolley leases. Trolley 1-$30,000 (#5696), Trolley 2-$39,227.97 (#5699), Trolley 3-$33,681.45 (#3341) Trolley 4 - $39,227.97 (#5698) and Trolley 5 - $33,681.45 (#5697). 

  8. h.Permission to continue subscription agreement with Deckard Technologies in the amount of $3,150.00 for monitoring Short-Term Rentals for 2025. (Budgeted from P&Z Professional Services line item.)

  9. i.Permission for the Mayor to sign the Permanent Access Easement between City of Deadwood and Monument Health for property legally described as Lot R-1 of City of Deadwood Railroad Property all located in the NW 1/4 of Section 26 and the NE 1/4 of Section 27, T5N, R3E, B.H.M., City of Deadwood, Lawrence County, South Dakota.

  10. j.Allow use of two (2) trolleys and waiver of fees for Deadwood Historic Preservation tour of the Mt. Moriah Cemetery May 7, 2025 from 1:00pm - 3:00pm for the South Dakota State Historical Society Conference (Recommendation from the February 27, 2025 Parking & Transportation Committee.)

  11. k.Approve two (2) 2025 Vehicle For Hire: Livery Vehicle Applications for Deadwood Alive Inc. horse-drawn vehicles (Recommendation from the February 27, 2025 Parking & Transportation Committee).

  12. l.Acknowledge time change for street closure for St. Patrick's Day Events: street closure on Main Street from Wild Bill Bar to Nugget Saloon on Saturday, March 15 from 10:00 a.m. to 7:00 a.m. on Monday, March 17, one-way traffic will be allowed down Main Street via Wall Street and the Parking Ramp. (Approved from 10:00 a.m. on Saturday to 6:00 a.m. on Sunday, March 16 on January 21.)   

  13. m.Permission to sign a 1-year agreement with Servall to provide textile janitorial supplies. (To be paid by Public Buildings.) 

7.Bid Items

  1. a.Acknowledge corrected results of bid opening for low bidder on the 2025 Preservation Improvement Project for Mount Moriah Cemetery (error discovered in Bid Tabulation); 

    Ponderosa Builders - Base Bid - $75,500.00, Alt. #1 - $1,200.00, Alt. #2 - $2,000.00, Alt. #3 - $1,200.00, Alt. #4 - $1,200.00, Alt. #5 - $1,200.00, Alt. #6 - $2,000.00; = $84,300.00. (bid was approved for $86,300.00 on February 18.) 

  2. b.Permission to advertise and set bid opening at 2:00 p.m. on Thursday, April 17 for RFP for ATM on City Properties. with results presented on April 21, 2025. 

8.Public Hearings

  1. a.Hold public hearing for Retail (on-off sale) Malt Beverage and SD Farm Wine License for Hills Canyon Inc., Deadwood Ice Cream Company, 673 Main Street. Continued from February 18, 2025. 

  2. b.Hold public hearing for Summer Kick Off Concert: open container in zone 1 and 2 from 5:00 p.m. until 10:00 p.m. on Friday, May 23, and noon to 10:00 p.m. on Saturday, May 24; special temporary beer and wine license for Outlaw Square on Friday, May 23 from 5:00 p.m. to 10:00 p.m., and Saturday, May 24 from noon to 10:00 p.m. at Outlaw Square; street closure on Deadwood Street from Main Street to Pioneer Way from 8:30 a.m. on Friday, May 23 to 1:00 a.m. on Sunday, May 25, 2025 and closure of Siever Street (If needed) from 8:00 a.m. on Friday, May 23 to 11:00 p.m. on Saturday, May 24, 2025. 

  3. c.Set public hearing on March 17 for Forks Corks Kegs Event: open container in zones 1 and 2 on Friday, April 11 from 5:00 p.m. to 10:00 p.m. and Saturday, April 12, 2025 from 11:00 a.m. to 10:00 p.m. 

  4. d.Set public hearing on March 17 for Hops and Hogs Event: open container in zones 1 and 2 Friday, May 16 from 5:00 p.m. to 10:00 p.m. and Saturday, May 17, 2025 from noon to 10:00 p.m. 

  5. e.Set public hearing on March 17 for PBR Event: open container at the Event Complex from noon to 10:00 p.m. on Friday, June 6 and Saturday, June 7, fireworks display at 6:00 p.m. each day and waiver of user fees Thursday June 5 through Saturday, June 7, 2025 in lieu of surcharge collection at the Event Complex.  

  6. f.Set public hearing on March 17 for Summer Vendor & Pop Up Market: street closure on Deadwood Street from Main Street to Pioneer Way from 11:00 a.m. on Friday, June 6 to 9:00 p.m. on Saturday, June 7, 2025.

  7. g.Set public hearing on March 17 for Wild Bill Days Event: open container in zones 1 and 2 Friday, June 13 and Saturday, June 14 from noon to 10:00 daily; street closure on Main Street, Wall to Deadwood on Friday, June 13 at 8:00 a.m. through 1:00 a.m. on Sunday, June 15; street closure on Main Street from Wild Bill Bar to Nugget Saloon for pop-up vendors on Friday, June 13 at 10:00 a.m. to 7:00 a.m. on Monday, June 16, one-way traffic will be allowed down Main Street via Wall Street and the Parking Ramp; waiver of banner and vending fees Friday, June 12 through Saturday, June 13, 2025 and use of Int. Lot from 8:00 a.m. on Thursday, June 12 to 1:00 .m. on Sunday June 15, 2025 for Dock Dogs. 

  8. h.Set public hearing on March 17 for NAJA Shriners Circus Event: waiver of user fees at Event Complex on Friday, June 20 and Saturday, June 21, 2025.  

9.Old Business

10.New Business

  1. a.First Reading of Ordinance #1419: Repealing and Replacing Chapter 8.21.020 Operating Regulations.

  2. b.Resolution 2025-09 Establish Cash Designations for 2024.

  3. c.Permission to purchase two pieces of playground equipment from Game Time c/o Cunningham Recreation for the Stage Run park ,in the amount not to exceed $40,397.57 (to be paid from CIP Parks improvement budget.)

  4. d.Permission to hire Northwestern Power Equipment Company to convert all 7 of the City PRV stations from copper supply lines to braided stainless steel at a cost no to exceed $12,063.00. (To be paid from 2025 Water Improvements budget.)

11.Informational Items and Items from Citizens

  1. a.Commission Meeting on March 17, 2025 will be at 1:00 p.m. to accommodate Government Day Activities with the School District.  

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action.
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action.

13.Adjournment

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