City Commission Regular Meeting Monday, November 06, 2023 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of October 16, 2023 City Commission minutes. 

4.Approve Bills

  1. a.Approval of Bill List for November 6, 2023

5.Items from Citizens on Agenda

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to hire Edward Allen as full-time (non-certified) police officer at $23.22 per hour effective November 12, 2023 pending pre-employment screening.

  2. b.Permission to hire Fatih Gokce as Community Service Officer at $19.00 per hour (D9 rank) effective November 8, 2023 pending pre-employment screening. 

  3. c.Permission to promote James Olson to Sergeant I at $29.71 per hour, effective November 12, 2023.   

  4. d.Permission to accept resignation from Para-transit Driver Kathryn Larsen effective November 10, 2023.

  5. e.Permission to advertise in-house for 5 days and also with outside sources for Para-Transit Driver at $15.66 per hour.  

  6. f.Permission to increase wage of Garrett Eklund to $26.00 per hour (D16 rank) effective November 12, 2023 due to completing CDL certification.  

  7. g.Permission to remove Mt. Moriah seasonal ticket booth attendants from payroll; Ruth Durst, Gertrude Anderson, David Trentz, Phyllis Fleming and Douglas White effective October 15, 2023.

  8. h.Approve revised job description for Community Service Officer.

  9. i.Permission for Mayor to sign a Memorandum of Understanding between the City of       Deadwood, the City of Lead and the Lead-Deadwood School District for two       School Resource Officers.

  10. j.Permission to pay Select Stone in the amount of $4,888.50 for replacement stone and caps on the Welcome Center pedestrian wall, due to damage done by equipment and salt erosion. (To be paid by Streets repair budget.)

  11. k.Acknowledge SD Wildland Fire Grant in the amount of $10,000.00 for the purchase ten sets of personnel protective gear for the Fire Department.  

  12. l.Permission to purchase 28 tons of De-Icing salt from BlackStrap, Inc, at a cost not to exceed $4,900.00.  (To be paid from Streets supplies budget.)

  13. m.Permission to pay M.S. Mail $3,500.00 to print and mail the 2024 Neighborhood Block Club Calendar. (To be paid from HP Public Education and Block Club line items.)

  14. n.Acknowledge upgrade of iWorQ software for License and Contractor License Management modules in the total amount of $1,500.00. (To be paid by Data Processing and Building Inspector Professional Services budgets.)

  15. o.Permission for Mayor to sign Permanent, Temporary and Utility Easements associated with the FEMA/Whitewood Creek Project.

  16. p.Permission to purchase 5,500 gallons of diesel at $3.73 per gallon from Southside Oil. 

  17. q.Permission to pay Summit Fire Protection in the amount of $4,671.00 for annual fire extinguisher inspection for all public buildings (to be paid out of the Public Buildings Professional Services budget). 

  18. r.Renew Liquor and Wine Licenses for 2024, pending payment of Business Improvement District and property taxes.  

7.Bid Items

8.Public Hearings

  1. a.Hold public hearing for SnoCross Events: waiver of user fees at the Event Complex Monday, January 22 through Sunday, January 28, 2024.    

  2. b.Set public hearing on November 20 for New Year's Eve Ball Drop Event:  Main Street closure from Pine Street to Lee Street from 11:50 pm. on December 31, 2023 to 12:10 a.m. on January 1, 2024 for the New years Eve Ball Drop at the Franklin Hotel.  

  3. c.Set public hearing on November 20 for Mardi Gras Events: open container in zones 1 and 2 on Friday, February 9 from 5:00 p.m. to 10:00 p.m., Saturday, February 10 from noon to 10:00 p.m., street closure on Main Street from Lower Main Street at Pioneer Way to Pine Street from 6:45 p.m. to 8:00 p.m. or until parade ends and waiver of banner fees for sponsors on Saturday, February 10, 2024.  

  4. d.Set public hearing on November 20 for St. Patrick's Day Events: open container in zones 1 and 2 on Friday, March 15 from 5:00 p.m. to 10:00 p.m. and Saturday, March 16 from noon to 10:00 p.m.; street closure on Main Street from Lower Main Street at Pioneer Way to Pine Street on Saturday, March 16 from noon until parade ends; street closure on Main Street from Wall Street to Pine Street at noon on Saturday, March 16 to 6:00 a.m. on Sunday, March 17 and waiver of banner fees for sponsors on Saturday, March 16, 2024.  

  5. e.Set public hearing on November 20 for Back When They Bucked Event: waiver of user fees Wednesday, May 22 through Tuesday, May 28 and open container from 9:00 a.m. to 9:00 p.m. on Sunday, May 26, 2024 at Event Complex.

  6. f.Set public hearing on November 20 for 3 Wheeler Rally Event: street closure on Main Street from Wall St. to Deadwood St. for motorcycle parking on Wednesday, July 10 from 2:00 p.m. to 4:00 p.m.; street closure on Main Street from Lower Main Street at Pioneer Way to Pine Street on Thursday, July 11 from 8:30 p.m. until parade ends; open container Sunday, July 7 though Thursday, July 11, 2024 from 11:00 a.m. to 10:00 p.m. each day at Event Complex.  

9.Old Business

10.New Business

  1. a.First Reading of Ordinance No. 1386 Amending Chapter 17.08 and Chapter 17.100.030 of Title 17 regarding spot zoning.

  2. b.First Reading Ordinance #1388 - 2024 Budget Appropriations 

  3. c.Act as Board of Adjustment to approve/deny the Final Plat - Creating Property Lines and Transfer of Property for PSF, LLC at The Summit at Deadwood Stage Run legally described as: Plat of Lot 12, Block 5 and Dedicated Public Right of Way of Palisades Tract of Deadwood Stage Run Addition to the City of Deadwood all located in the SW1/4 of Section 14, the SE1/4 of Section 23, T5N, R3E, B.H.M., City of Deadwood, Lawrence County, South Dakota.

  4. d.Permission for Mayor to sign Agreement with Iron Outfitter Waste Services (dba       Sander Sanitation) for garbage service from January 1, 2024 through December 31, 2028.

  5. e.Permission to purchase new brake pads with installation for five trolleys from Pit Crew 2 You at a cost not to exceed $5,000.00. (To be paid from Trolley supplies.)  

  6. f.Permission for the Mayor to sign the 2019 Infrastructure Disaster Recovery Program Agreement with the South Dakota Department of Public Safety for the FEMA project #123108 and appoint Planning, Zoning and Historic Preservation Officer, Kevin Kuchenbecker as a designee. This agreement shall be for an amount up to $6,817,500.00. 

  7. g.Permission to accept quote for engineering services for the Deadwood Hill Trailhead parking lot for construction document and design services with FMG Engineering in the amount $34,650.00. (To be paid by Parking & Transportation Professional Services budget.)  

  8. h.Permission for Mayor to sign contract with CivicRec for Parks, Recreation and Events Management software in the amount of $5,750.00.  (To paid by Rec.Center Professional services budget.) 

  9. i.Permission to hire Rasmussen Mechanical to replace the ultra-violet water treatment at the Rec Center as a cost not to exceed $9,397.00. (To be paid from Rec Center Equipment budget.)

  10. j.Permission to hire K4 Trails at a cost of $19,490.00 to construct 3,878 linear feet of recreational trail from Mt. Moriah Cemetery to Van Buren Avenue on City property as part of the Deadwood Master Plan Trail system. (To be paid through BID 8 and MSI funds.)

11.Informational Items and Items from Citizens

  1. a.Observance of Veteran's Day - Deadwood City Hall and Deadwood Library will be closed on Friday, November 10.  Deadwood Rec. Center will be closed on Saturday, November 11, 2023.  

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

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