City Commission Regular Meeting Monday, October 16, 2023 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of October 2, 2023 City Commission minutes 

4.Approve Bills

  1. a.Approval of Bill List for October 16, 2023 

5.Items from Citizens on Agenda

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to accept resignation from Community Service Officer Jace Edlund effective September 30, 2023.

  2. b.Permission to advertise in-house for five days and then with outside sources for Community Service Officer (CSO) at $19.00 per hour.  (D9 rank)  

  3. c.Permission to hire Michael Bachand as part-time Trolley Driver at $15.66 per hour effective October 17, 2023 pending pre-employment screening.

  4. d.Permission to transfer Michael Olsen from part-time Mt. Moriah booth attendant to part-time Rec Center receptionist at $14.33 per hour effective October 15, 2023.

  5. e.Permission to approve updated job descriptions for Police Sergeant I and II.

  6. f.Permission for the Mayor to sign Independent Contract for Profession Services with Cindy Schneringer and the Planning & Zoning Office in the amount not to exceed $5,000.00 per Contract. (To be paid by Planning & Zoning professional services budget.)

  7. g.Allow use of public property for Winters Fat Classic on Saturday, February 3, 2024

  8. h.Permission to purchase 5,500 gallons of fuel from South Side Service at $3.06 per gallon with total not to exceed $16,830.00. (To be paid by Streets Supply budget.)

  9. i.Permission for the Mayor to sign Quit Claim Deed for Deadwood Stage Run Park from The Summit at  Deadwood Stage Run, LLC.

  10. j.Permission for Mayor to sign contract with Monument Health Hospital for use of swimming pool from November 1, 2023 through October 31, 2024.  

  11. k.Acknowledge cancellation of parking lease per request of David Barth for one parking spot located on Seiver Street.  

  12. l.Permission for Mayor to sign Permanent, Temporary and Utility Easements associated with the FEMA/Whitewood Creek Project.  

  13. m.Permission for the Mayor to sign 2024 lobbyist agreements for the 2024 legislative session with Craig Matson to represent the City of Deadwood and Roger Tellinghuisen to represent Deadwood Historic Preservation Commission.

7.Bid Items

  1. a.Permission to set bid opening for November 16, 2023 at 2:00 p.m. for the retaining wall project at 33 1/2 Jackson Street with the bid results to City Commission on November 20, 2023.

8.Public Hearings

  1. a.Hold public hearing for SnoCross Events: open container at the Event Complex at 11:00 a.m. on Friday, January 26 to 2:00 a.m. on Saturday, January 27, and from 11:00 a.m. on Saturday, January 27 to 2:00 a.m. on Sunday, January 28; Special temporary full liquor license for Deadwood Chamber on January 26 and 27, 2024 from 11:00 a.m. to 10:00 p.m. each day and fireworks display at 6:00 p.m. each day at the Event Complex.    

  2. b.Hold public hearing for K-9 Keg Pull event: open container in zones 1 and 2, noon to 10:00 p.m., Main Street closure from Deadwood Street to Pine Street 9:00 a.m. to 6:00 p.m. and waiver of banner fees on Saturday, January 27, 2024.   

  3. c.Set public hearing on November 6, 2023 for SnoCross Events: waiver of user fees at the Event Complex Monday, January 22 through Sunday, January 28, 2024.    

9.Old Business

10.New Business

  1. a.Act as Board of Adjustment to approve/deny the Final Plat - Creating Property Lines and Transfer of Property - 306 Cliff Street - Van Roekel Properties LLC legally described as:  Plat of Lots D1 and D2 of Deadwood Gulch Addition II Formerly Lot A of the Subdivision Placers 57 & 58 and Tract D of Deadwood Gulch Addition II Located in the SE1/4 of Section 27, T5N, R3E, B.H.M. City of Deadwood Lawrence County, South Dakota.

  2. b.Act as Board of Adjustment to approve/deny the Final Plat - Adjusting Property Lines - Stage Run - 116 and 118 Mystery Wagon Road - WJP Holdings, LLC legally described as:  Plat of Lot 2A and Lot 3A, Block 3A of Palisades Tract of Deadwood Stage Run Addition to the City of Deadwood Formerly Lots 2 and 3, Block 3A and a portion of Palisades Tract of Deadwood Stage Run Addition Located in the SW1/4 of Section 14, the SE1/4 of Section 23, T5N, R3E, B.H.M., City of Deadwood Lawrence County, South Dakota.

  3. c.Permission to pay Crysteel Truck Equipment to install Cabshield and paint dump box in an amount not to exceed $3,500.00.  (To be paid by Streets equipment budget.) 

  4. d.Permission to pay Northern Truck and Equipment in an amount not to exceed $7,000.00 to install a new dump box on City fire truck which will be converted to a City dump truck. (To be paid by Streets equipment budget.)

  5. e.Permission to purchase two sets of chains (for 2020 CAT Motor Grader and 2019 CAT front end loader) from Sturdevant's in an amount not to exceed $20,126.00. (To be paid by Streets supply budget.) 

  6. f.Permission to purchase Roadmaster RM257 tires for five trolleys from PIT CREW MOBILE TIRE for a cost not to exceed $12,500.00 including mounting and balancing. (To be paid by Trolley supplies budget.) 

11.Informational Items and Items from Citizens

  1. a.Mayor's announcement of the establishment of a Workgroup for Youth Activities and Programming inconjunction with the City of Lead.

  2. b.Trunk or Treat from 3:00 p.m. to 5:00 p.m. on Saturday, October 28, 2023 at the Event Complex.   

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

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