City Commission Regular Meeting Monday, March 21, 2022 01:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of March 7, 2022 City Commission minutes 

4.Approve Bills

  1. a.Approval of Bill List for March 21, 2022 

5.Items from Citizens on Agenda

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Allow use of public property for Deadwood Mickelson Trail Marathon: use of Sherman Street Lot Saturday June 4 through Sunday June 5 and use of Event Complex parking area on Sunday June 5, 2022 from 5:00 a.m. to 3:00 p.m.  Deposit has been received.  

  2. b.Allow use of public property at the Event Complex on Wednesday, June 8 through Sunday, Jun 12, 2022 for PBR Event.  Deposit has been received.  

  3. c.Approve Special Alcohol License for Saloon #10 to serve liquor at Event Complex from noon to 10:00 p.m. Friday, July 10 and Saturday, July 11, 2022 for PBR Event.  No public hearing necessary since license is on publicly owned property.  

  4. d.Allow use of public property for The Big Mick: use of Sherman Street Lot Saturday, June 11, 2022.

  5. e.Allow use of public property at the Event Complex for Lead Deadwood Youth Football and Cheer Friday, July 15 through Thursday, November 3, 2022 pending proof of insurance

  6. f.Allow use of public property at the Event Complex on Friday, September 17 and Saturday, September 17 and Sunday, September 18, 2022 for Black Hills Veterans March and Marathon.  Deposit has been received.  

  7. g.Allow use of public property at the Event Complex on Saturday, July 9 through Friday, July 15, 2022 for 3 Wheeler Rally Event.  Deposit has been received.  

  8. h.Approve Special Alcohol License for First Gold to serve liquor at Event Complex Sunday, July 10 through Thursday, July 14 2022 from 11:00 a.m. to 10:00 p.m. for 3 Wheeler Rally Event.  No public hearing necessary since license is on publicly owned property.  

  9. i.Permission to pay Montana Dakota Utilities in the amount of $4,265.00 for gas service extension at the Deadwood Event Complex from HP capital assets line item.

  10. j.Permission to hire Rasmussen Mechanical Service to replace the compressor at the Pluma Gateway building for an amount not to exceed $3,319.00.  (To be paid from Public Buildings budget.)  

  11. k.Appoint the following residents to serve on election board for April 12, 2022; Georgeann Silvernail as superintendent at $204.00, Marlene Todd and Deb Maynard as clerks at $180.00, with additional $20.00 each for attending election school.

  12. l.Acknowledge purchase of MuniCode products - Code of Ordinances, MuniDocs and MuniPRO - at an annual cost of $1,845.00 to be paid within the following budgets: HP, P&Z, IT and Commission.

  13. m.Permission for parks department to order 2022 Dodge Ram 1500 from Wegner Auto Company with state bid pricing of $31,697.00.  (To be paid from Parks equipment budget.)    

  14. n.Permission to pay Rasmussen Mechanical in the amount of $7,627.26 for A/C unit replacement at the Adams House.  Previously approved on June 21, 2021 but amount was incorrectly quoted. (To be paid from HP Capital Asset budget.)  

  15. o.Permission to pay BlackStrap in the amount of $4,316.75 for road salt. (To be paid from Streets supplies budget.) 

  16. p.Permission to enter into contract with Archaeo-Physics, LLC for geophysical investigations at Gordon Park, Oakridge Cemetery and 66 Taylor Avenue at a cost of $11,990.00 to be paid equally from HP Archaeology, Oakridge and Mt. Moriah Cemetery Funds.

  17. q.Approve the annual contract for services with the South Dakota State Historical Society's Historic Preservation Office at a cost of $70,000.00 as budgeted in the 2022 HPC budget.

  18. r.Permission to enter into contract with Berberich Design Group for the development of a Pedestrian Wayfinding system in the amount of $11,495.00 from the HP professional services line item.

  19. s.Acknowledge receipt of Deadwood Public Library 2021 annual report which has been submitted to the SD State Library.  

  20. t.Permission to accept resignation from Baylee Schultz for Library Assistant II position effective April 2, 2022.    

  21. u.Permission to advertise in house for 5 days and then official newspaper for Library Assistant II position at $13.27 per hour.

  22. v.Permission for Mayor to sign Oakridge Cemetery Certificate of Purchase and Warranty Deed for Robyn Novotny.

  23. w.Permission for Fire Department to expend up to $2,535.00 for six portable radios/pagers and bay charger from Western Communications. (To be paid from Fire Department equipment budget.) 

  24. x.Permission for Mayor to sign Work-Based Learning Program Agreement with Boxelder Job Corps.  

  25. y.Acknowledge 63 month lease with Quadient Leasing (thru Midwest Connect) for a new postage meter with quarterly payments of $245.46.  Pitney Bowes lease was terminated on March 15, 2022.

  26. z.Permission to pay Otis Elevator Company in the amounts of $5,596.00 and $2,625.00 for repair to the elevator door sensor edge and replacement of the guide shoes at the Adams Museum.  (To be paid from Public Buildings repair budget.)  

  27. aa.Acknowledge Deadwood Fire Dept. 2021 Annual Report

  28. bb.Permission to enter into Agreement with Straight Line Striping to Paint all parking lines in the Broadway Parking Garage in the amount of $2,849.23. (To be paid from Parking & Transportation.) 

  29. cc.Permission to enter into Agreement with Straight Line Striping to paint all curbs, crosswalks, and parking lines on Main Street, Sherman Street and side streets in the amount of $7,728.24. (To be paid from Parking and Transportation budget.) 

  30. dd.Permission to hire Kyle Kooima as a part-time trolley driver at $13.50 per hour pending pre-employment screening, effective March 28, 2022.

  31. ee.Make 2022 budget allocation to Teen Court in the amount of $8,500.00.  ($4,500.00 paid from Bed and Booze and $4,000.00 from Police.)  

7.Bid Items

  1. a.Results of bid opening on Wednesday, March 16 at 2:00 p.m. for Days of 76 Concession and Restrooms.  

8.Public Hearings

  1. a.Hold public hearing for Mickelson Trail Post Race Party at Outlaw Square: open container in zone 4 from 2:00 p.m. to 5:00 p.m. on Sunday, June 5, 2022.

  2. b.Hold public hearing for PBR Events: open container from noon to 10:00 p.m. on Friday, July 10 and Saturday, July 11, 2022 at Event Complex.  

  3. c.Hold public hearing for Wild Bill Days Event: street closure on Main Street, Deadwood to Pine at 9:00 a.m. on Thursday, June 16 through 10:00 p.m. Saturday, June 18; street closure on Main Street, Wall to Deadwood from 2:15 p.m. on Thursday, June 16 through 2:00 a.m. on Sunday, June 19; motor cycle parking on Main Street from Wild Bill Bar to Nugget Saloon and in front of Mineral Palace from 8:00 a.m. to 10:00 p.m. Friday, June 17 and Saturday, June 18, open container in zones 1 and 2 Thursday, June 16 and Friday, June 17 from 5:00 p.m. to 10:00 pm,  and Saturday, June 18 from noon to 10:00 p.m., use of public property Friday, June 17 for Midnight Cowboy 5K, waiver of banner and vending fees Friday, June 17 and Saturday, June 18 for the following non-profits: Deadwood Chamber and Northern Hills Alliance for Children.

  4. d.Hold public hearing for CFDA Nationals/Cowboy Fastdraw Event: waiver of user fees at Event Center on Wednesday, June 15 through Saturday, June 18, 2022.

  5. e.Hold public hearing for 3 Wheeler Rally Event: street closure on Main Street from Wall St. to Deadwood St. for motorcycle parking Wednesday, July 13 from 11:15 a.m. to 2:00 p.m.; street closure on Main Street for parade Thursday, July 14 at 8:30 p.m. until parade ends and open container at Event Complex Sunday, July 10 though Thursday, July 14, 2022 from 11:00 a.m. to 10:00 p.m.   

  6. f.Acknowledge cancelation of public hearing for Resolution of Intent to Annex Property contiguous to Deadwood on Highway 85 near Preacher Smith and set public hearing on April 4, 2022.  Legally described as follows:  Lot A of Lot H2 & H3 of Government Lot 13 and Lot H4 of Government Lot 19 of Section 11, - AND - Lot B of Lot H2, H3 & H4 of Government Lot 3 & Lot H4, H5 and H6 of Government Lot 11 of Section 14. All Located in Sections 11 & 14, TSN, R3E, B.H.M., City of Deadwood, Lawrence County, South Dakota.

  7. g.Hold public hearing on Resolution of Intent to Annex Property Contiguous to Deadwood near Stage Run 

  8. h.Set public hearing on April 4, 2022 for street closure on Gold Street between Main Street and Broadway Alley, Friday, May 13 to Monday, October 10, 2022. Broadway Alley will be one way from Wall Street to Shine Street.  

9.Old Business

10.New Business

  1. a.Permission to hire Tree Wise Men, LLC in the amount of $17,750.00 for general pruning of dead and damaged branches at Mt. Moriah Cemetery to be paid by the Historic Cemeteries enterprise fund.

  2. b.Permission to enter into contract with Visionary Landscaping in the amount not to exceed $15,000.00 for the 2022 season of vegetation management at Mt. Moriah Cemetery and St. Ambrose Cemetery to be paid from the Historic Cemeteries enterprise fund.

  3. c.Permission to purchase eleven (11) MS1 parking kiosks from IPS Group in the amount  of $89,473.50 to be used in the Welcome Center and Sherman Street parking lots.  (Recommended approval by the Parking and Transportation Committee on March 10, 2022. To be paid from equipment line item.) 

11.Informational Items and Items from Citizens

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL 1-25-2 (1) with possible action.
    Executive Session for Legal Matters per SDCL 1-25-2(3) with possible action.

13.Adjournment

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