City Commission Regular Meeting Monday, May 05, 2025 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

1. a.Swear In and taking Oath of Office 
   City Attorney - Quentin Riggins
   Mayor - Charlie Struble-Mook 

2. b.Proclamation declaring Thursday, May 8, 2025 as David R. Ruth Jr. Day in the City of Deadwood.

2.Roll Call

3.Approve Minutes

1. a.Approval of April 21, 2025 City Commission minutes.

4.Approve Bills

1. a.Approval of Bill List for May 5, 2025.

5.Items from Citizens on Agenda

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

1. a.Permission to hire Archives Intern, Samantha Hamann, beginning May 12, 2025 to August 31, 2025 at $16.50 per hour pending pre-employment screening. 

2. b.Permission to accept resignation from archives intern Holden Owens effective April 23, 2025. 

3. c.Permission to hire John Thomas Gifford as Seasonal Fire Technician at $16.00 per hour effective May 27th, 2025 pending pre-employment screening. 

4. d.Permission to Hire Randi Coddington as (returning) seasonal trolley driver at $18.00 an hour effective May 9, 2025 pending pre-employment screening.

5. e.Permission to increase Officer Robert McGavran pay from $25.67 to $28.40 effective April 15, 2025 after completion of South Dakota Law Enforcement training reciprocity.   

6. f.Permission to remove Kevan Derby, Seasonal Parks Technician, from payroll effective April 24, 2025.  

7. g.Permission to move Baylee Radensleben from temporary lifeguard to part-time lifeguard at $16.50 per hour effective May 9, 2025.

8. h.Permission to remove part-time lifeguard John Campbell from payroll effective May 1, 2025. 

9. i.Permission to allow Charles Fetter and Melanie Bond to attend Salamander Credentialing class in Rapid City on May 6, 2025 with use of a city vehicle.    

10. j.Permission for Mayor to sign Oakridge Cemetery Certificate of Purchase and Warranty Deeds for Matt and Devon Fenner.  

11. k.Permission to make first-half of 2025 Budget Allocation to Deadwood-Lead Economic Development in the amount of $19,000.00.  (To be paid from Bed and Booze budget.)  

12. l.Renew 2025-2026 Malt Beverage Licenses, pending payment of property tax and BID taxes.  

13. m.Permission to allow Mayor to sign Lease Agreement with Deadwood Gulch Lodge, LLC for overflow parking from May 15, 2025 to October 15, 2025 on the Slag Pile. (Lease of $30,000.00 to be paid by BID 8)

14. n.Permission for Mayor to sign agreement with Alpha 6 Inc. for Automated Teller Machines throughout City properties. 

15. o.Permission for the Mayor to sign warranty deed for Railroad Lot to South Dakota Department of Transportation for land trade.

16. p.Permission for the Mayor to sign the Certificate of Real Estate Value for the Lodge as part of the surplus and sale of real property.

17. q.Permission to award First Baptist Church in Deadwood a Not-For-Profit Grant in the amount of $26,787.35 per submitted application for restoration of exterior window frames and installation of storm windows.

18. r.Permission to renew Foundant Technologies software subscription in the amount of $11,880.00 for a two-year licensing agreement. (To be paid by HP Revolving Loan budget).

19. s.Permission to purchase four (4) Multi-space Main Operating Boards with LCD screens from IPS in an amount not to exceed $3,846.04 to replace sun-damaged screens in parking kiosks in the Miller Street Lot, Interpretive Lot, Upper Main Street, and Railroad Street Lot (To be paid by Parking & Transportation repairs line item).

20. t.Permission to purchase sign poles for the side street area from Brandon Industries in an amount not to exceed $4,216.00 (To be paid by Parking & Transportation improvements line item.) 

21. u.Allow use of public property for Mustang Rally: use of Sherman Street Lot Thursday, August 28, 2025. (Recommendation from Parking & Transportation and Events Committees.) 

22. v.Allow use of public property at the Event Complex on Thursday, September 18 through Saturday, September 20, 2025 for Black Hills Jeep Jamboree. Fees and Deposit have been received. 

7.Bid Items

1. a.Results of bid opening at 2:00 p.m. on Tuesday, April 22, 205 for RFP for Deadwood Event Complex Concessionaire: Catering by Dave - $1,000.00 monthly rental plus utilities, 10% of Concessionaire's gross receipts. 

2. b.Results of bid opening for Hwy 85 Drinking Water Expansion Project (Railroad Avenue Water Redundancy) on April 29, 2025 at 2:00 p.m. Bid Bond and Acknowledgement of Addendum 1 were included. 
   
   Underground Construction - $1,684,993.00
   Simon Contractors of SD - $1,872,392.00  
   Mainline Contracting - $2,111,563.45
   Flatland Enterprises - $2,204,170.50 
   Hayworth Enterprises - $2,255,114.00, 
   Lidel Construction - $2,476,755.95

3. c.Permission to advertise for 114 McGovern Hill Drive (Project No. 25-080) retaining wall project and set bid opening on May 29, 2025 at 2:00 p.m. with results to the Deadwood City Commisson on June 2, 2025.

8.Public Hearings

1. a.Hold public hearing for Retail (on-off sale) Malt Beverage License transfer from TJ Gear, Inc  to Madame Peacock's, LLC dba Madame Peacock's at 638 Main Street.  

2. b.Hold public hearing for Sturgis Motorcycle Parking: parking on Main Street from Lower Main Street at Pioneer Way to Pine Street, northwest side only, from 10:00 a.m. to 2:00 a.m. daily Sunday, July 27 through Monday, August 11; parking in Interpretive Lot from 10:00 a.m. to 2:00 a.m. daily Thursday, July 31 through Sunday, August 10, 2025.   

3. c.Hold public hearing for Legends Ride: Use of Interpretive Lot from 6:00 a.m. to 3:00 p.m.,  street closure on Main Street from Pine to Deadwood Street from 9:00 a.m. to 4:00 p.m., and waiver of banner fees on Monday, August 4, 2025.  

4. d.Hold public hearing for Rusty Wallace Ride: street closure on Main Street from Pine to Deadwood from noon to 3:00 p.m., street closure on Deadwood Street from Main Street to Pioneer way from 4:00 p.m. to 10:00 p.m. and use of Interpretive Lot from 4:00 p.m. to 10:00 p.m. on Friday, August 8, 2025. 

5. e.Hold public hearing for Kool Deadwood Nites Event: open container in Zones 1 and 2 on Wednesday, August 20 from 5:00 p.m. to 10:00 p.m. and Thursday, August 21, Friday, August 22, Saturday, August 23 and Sunday, August 24 from noon to 10:00 p.m. daily; use of Event Complex, Friday, August 22 through Sunday August 24; use of Interpretive Lot at 2:00 a.m. on Thursday, August 21 through 2:00 p.m. on Sunday, August 24; use of Interpretive Lot (7 parking spaces near Deadwood Street) Sunday, August 17 through Sunday, August 24 for tent and merchandise; use of Welcome Center Lot at 6:00 a.m. on Tuesday, August 19 through 10:00 p.m. on Saturday, August 23; street closure on Main Street from Wall to Deadwood on Tuesday, August 19 from 6:00 p.m. to 9:00 p.m.; street closure on Main Street from Wall to Deadwood on Wednesday, August 20 from 2:00 p.m. to 3:00 a.m. on Sunday, August 24; street closure on Main Street from Deadwood to Pine street on Thursday, August 21 from 4:00 p.m. to 10:00 p.m.; street closure on Main Street from Deadwood to Pine Street on Friday, August 22 and Saturday, August 23 from 4:00 p.m. to 10:00 p.m. daily; street closure on Main Street from Lower Main Street at Pioneer Way to Pine Street 8:00 a.m. to 3:00 p.m. for parade and Show and Shine on Sunday, August 24; Main Street parking from Wild Bill Bar to Nugget Saloon and in front of Mineral Palace on Thursday, August 21 through Saturday, August 23 from 10:00 a.m. to 10:00 p.m. daily; waiver of banner fees Sunday, August 17 through Sunday, August 24; waiver of vending fees for the following non-profits: Deadwood Chamber and American Legion Tuesday, August 19 through Sunday, August 24 and waiver of vending fees for Napa (or alternative sponsor) at Welcome Center Lot on Tuesday, August 19  through Sunday, August 24, 2025.

6. f.Hold public hearing for Mustang Rally Event: street closure on Main Street from Wall to Deadwood Street from 1:00 p.m. to 4:00 p.m. on Thursday, August 28, 2025.    

7. g.Set public hearing on May 19 for Red Knights Visit: Use of Quest Lot from 4:00 p.m. to 9:00 p.m. on Friday, June 27, 2025.  

8. h.Set public hearing on May 19 for Days of '76 Events: street closure on Main Street from Lower Main Street at Pioneer Way to Pine Street and a portion of 14A from Lower Main Street to Event Complex from 1:00 p.m. until parade ends on Friday, July 25 and Saturday, July 26; open container Thursday, July 17 through Monday July 28 from 10:00 a.m. to 2:00 a.m. daily at Event Complex; special full temporary liquor license on Sunday, July 20 through Saturday, July 26 from 10:00 a.m. to 11:00 p.m. daily and waiver of user fees Wednesday, July 16 through Monday, July 28 at the Event Complex.

9. i.Set public hearing on May 19 for Harley Davidson Demo Rides: Use of Welcome Center Lot on Tuesday, July 29 at 9:00 a.m. through 10:00 p.m. on Friday, August 8, 2025, will be set up on Pioneer Way side of lot.

10. j.Set public hearing on May 19 for Harley Davidson Rally Outlaw Square Activation: open container in Zone 4, Outlaw Square only from 10:00 a.m. to 7:00 p.m. on the following days: Saturday, August 2, Sunday, August 3, Tuesday, August 5, Wednesday, August 6, Thursday, August 7 and Saturday, August 9; open container in Zone 4, Outlaw Square only from 3:00 p.m. to 7:00 p.m. on Monday, August 4 and open container in Zone 3 from 10:00 a.m. to 7:00 p.m. on Friday, August 8, 2025. 

11. k.Set public hearing on May 19 for Medicine Wheel Riders: Use of Interpretive Lot from 8:00 a.m. to 6:00 p.m. on Sunday, August 3, 2025.  

12. l.Set public hearing on May 19 for The Drifters Concert: open container in zone 1 and 2 from 5:00 p.m.  to 10:00 p.m. and street closure on Deadwood Street from Main Street to Pioneer Way from 5:00 p.m. to 11:00 p.m. on Tuesday, August 19, 2025. 

13. m.Set public hearing on May 19 for Deadwood Jam Event: open container in Zones 1 and 2 on Friday, September 19 from 5:00 p.m. to 10:00 p.m. and Saturday, September 20 from noon to 10:00 p.m.; street closure on Deadwood Street from Main Street to Pioneer Way from 8:00 a.m. on Thursday, September 18 to 3:00 a.m. on Sunday, September 21; street closure on Siever Street from 6:00 a.m. to 10:00 p.m. each day on Friday, September 19 and Saturday, September 20 and waiver of banner and vending fees on Friday, September 19 and Saturday, September 20, 2025.  

9.Old Business

10.New Business

1. a.Second Reading of Ordinance #1423 Adopting Chapter 6.16 - Beekeeping.

2. b.Second Reading of Ordinance #1424 Amending Chapter 17.32.030 Conditional Uses for C1 - Commercial zoning district. 

3. c.Permission to accept Construction Change Order #1 to add irrigation (not in original plans) to the Deadwood Library Garden Project from Key City Landscapes at a cost of $3,500.00 bringing total project to $31,800.00.

4. d.Permission to purchase a 20x40 tent with Deadwood logos from eCanopy in the amount of $9,317.59. (To be paid by Parks equipment line item)  

5. e.Permission to purchase four new Spirit XE795 elliptical machines from Play It Again Sports in amount not to exceed $10,100.00 including setup and delivery. (To be paid by Rec Center equipment line item.) 

6. f.Permission to purchase tommy gate lift for 2022 Ford F350 from Northern Truck Equipment Corp in the amount not to exceed $6,250.00. (To be paid by Streets Equipment line item.) 

7. g.Permission to accept low quote from All Metal Manufacturing for 52 Taylor Avenue sidewalk railing in conjunction with Retaining Wall Project in the amount of $8,416.34. (To be paid by HP Retaining Wall budget)

11.Informational Items and Items from Citizens

1. a.Spring Clean Up Week - May 5 - 10, 2025.  Any questions, please contact Public Works at 605-578-3082.  

2. b.Raffle permit received from Black Hills Shootist LTD.  Drawing will be held September 27, 2025.

12.Executive Session

1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action.
   Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action.

13.Adjournment

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