City Commission Regular Meeting Monday, August 19, 2024 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Approve Minutes

  1. a.Approval of August 5, 2024 City Commission minutes

3.Roll Call

4.Approve Bills

  1. a.Approval of Bill List for August 19, 2024 and additional bill. 

5.Items from Citizens on Agenda

  1. a.Proclamation declaring September as Responsible Gaming Education month in the City of Deadwood

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to accept resignations from seasonal lifeguards: Jocelyn Dirksen effective August 10, 2024; Erica Hansen effective August 16, 2024;  Allison Mollman and Ethan Van Tassel both effective August 14, 2024.

  2. b.Permission to accept resignation from seasonal Parks Landen Mattson effective August 16, 2024.  

  3. c.Permission to accept resignation from Library Education/Program Coordinator Crystal Pawlus effective July 31, 2024.  

  4. d.Permission to advertise in-house for 5 days and then outside sources for part-time (25 hours per week) Library Program/Education Coordinator at $17.00 per hour.  

  5. e.Permission to hire Austin Newson as part time (19 hours per week) lifeguard at $16.00 per hour effective August 21, 2024 pending pre-employment screening.

  6. f.Acknowledge new job description for Fire Chief which was recently adopted by the Deadwood Volunteer Fire Department. 

  7. g.Permission to make 2024 budget allocation to Northern Hills Alliance for Children in the amount of $3,500.00 from Bed and Booze fund.   

  8. h.Permission to allocate $5,000.00 from the social programming portion of cannabis licensing to the Lead-Deadwood Ministerial Society.  

  9. i.Permission for Mayor to sign Oakridge Cemetery Certificate of Purchase and Warranty Deed for Charles and Maxine Rappana. 

  10. j.Permission to purchase 5600 gallons of non-ethanol fuel from Southside Service at a cost of $3.35 per gallon.

  11. k.Resolution 2024-18 Surplus Fire Equipment. 

  12. l.Deadwood History Inc. and Saloon #10 requests approval to serve alcohol at Days of '76 Museum on Saturday, November 30, 2024 from 6:00 p.m. to 10:00 p.m. for Deadwood Cowboy Christmas.   

  13. m.Permission to allow Fire Department to purchase six Motorola radio/pagers from Western Communications in an amount not to exceed $2,700.00.  (To be paid by Fire Dept. supply line item.)    

  14. n.Permission to hire Schmidt construction to replace the concrete from the SDN boring at 56 Dunlop (Kopper Keys apartments) sewer repair at a price not to exceed $2,983.00. (To be paid by by Sewer professional services line item.)  

  15. o.Permission to pay Tree Wise Men for emergency tree removal at Gordan Park in the amount of $3,600.00. (To be paid from Parks professional services line item.)  

  16. p.Permission for the Mayor to sign contract with Temple Construction for the Foundation Repair at 85 Charles Street. (Approved by City Commission on 08/05/2024)

  17. q.Permission to create a Board of Appeals for Property Maintenance matters (orders, decisions or determinations) represented by two members of the Historic Preservation Commission, two members of the Planning & Zoning Commission and the City Commissioner of Parking & Transportation all which shall be appointed by the Mayor. (Members shall serve staggered and overlapping terms.)

  18. r.Permission to allow Fire Department to apply for $7,500.00 grant from Independent Insurance Agents for the purchase of fire equipment.  

  19. s.Permission to allow Volunteer Melanie Bond to travel to Rapid City on August 28, 2024 to attend Salamander refresher course.  

7.Bid Items

  1. a.Permission to set bid opening on September 12 at 2:00 p.m. for the repair of City retaining wall located at 48 and 52 Taylor Avenue with the bid results to City Commission on September 16, 2024.

8.Public Hearings

  1. a.Hold public hearing for Retail (on-off sale) Malt Beverage and SD Farm Wine License for Angels Uncorked at 732 Main Street. 

  2. b.Hold public hearing for Retail (on-off sale) Malt Beverage & SD Farm Wine for Nugget Saloon, LLC at 604-610 Main Street. 

  3. c.Hold public hearing for Puppy Poker Run: Main Street Parking from Wall to Lee Street (southwest side only) from 5:00 p.m. to 9:00 p.m. on Sunday, September 1, 2024.

  4. d.Hold public hearing for WO Motorsports Arenacross Race Series: open container from 4:00 p.m. to 10:00 p.m. on Saturday, September 7 at the Event Complex; and waiver of user fees in lieu of surcharge on Wednesday, September 4 through Sunday, September 8, 2024 at the Event Complex.    

  5. e.Hold public hearing for addendum to Oktoberfest: street closure on Main Street from Wild Bill Bar to Nugget Saloon for pop-up vendors on Saturday, October 5 from 9:00 a.m. to 10:00 p.m., one-way traffic will be allowed down Main Street via Wall Street and and the Parking Ramp; and waiver of vending fees on Saturday, October 5, 2024. 

  6. f.Hold public hearing for addendum to Deadweird: street closure on Main Street from Wall to Deadwood Street from noon on Saturday, October 26 to 6:00 a.m. Sunday, October 27, 2024, previously approved on Saturday, October 26 from 4:00 p.m. to 6:00 a.m. on Sunday, October 27; Main Street closure from Wild Bill Bar to Nugget Saloon for pop-up vendors on Saturday, October 26 from noon to 10:00 p.m., one-way traffic will be allowed down Main Street via Wall Street and the Parking Ramp; and waiver of vending fees on Saturday, October 26, 2024. 

9.Old Business

10.New Business

  1. a.Review Findings of Fact and Conclusion for Conditional Use Permit - Specialty Resort at 21 Lincoln Avenue – Aaron Sternhagen legally described as Lots 1, 2, 3 and adjoining vacated alley and the southeasterly 10 feet of Lots 12, 13 and 14, in Block 42, according the the P.L. Rogers Map of the City of Deadwood, Lawrence County, South Dakota. (Approved with conditions by P&Z Commission on May 1, 2024 and Board of Adjustment on May 20, 2024).

  2. b.Review Findings of Fact and Conclusion for Conditional Use Permit - Bed and Breakfast at 25 Lincoln Avenue (Aaron Sternhagen) legally described as Lots 12, 13 and 14, Block 42 in the City of Deadwood, Lawrence County, South Dakota, except the southeasterly 10 feet of Lots 12, 13 and 14 and one-half of the vacated alley, Block 42, previously conveyed to Dennis L. McKay and Linda M. McKay.  Also that portion of Lots E, F, and G, Block 35 of Probate Lot 226 and sometimes referred to as Child's addition to the City of Deadwood, quit claimed by Francis Caneva to Lawrence C. McKay, all according to the P.L. Rogers map of the City of Deadwood, Lawrence County, South Dakota.  (Approved with conditions by Board of Adjustment on May 20, 2024).

  3. c.Permission for the Mayor to sign Permanent Utility and Access Easement with Kraft Living Trust for the benefit of 1 Katon Drive legally described as Plat of Lot 3R-1 revised of Katon Subdivision formerly Lot 3R-1 of Katon Subdivision, Lot AB1 of Placer 58, Lot AB1 of Placer Claim 57 and Lot 1 of the subdivision of Tract E-1 being a portion of Placer M.S. 57, Placer M.S. 58 and Hillside Placer M.S. 749 located in the SE 1/4 of Section 27, T5N, R3E, B.H.M. City of Deadwood, Lawrence County, South Dakota. (Reviewed by Planning & Zoning Commission on July 3, 2024).

  4. d.Permission for Mayor to sign purchase order with Sanitation Products in an amount not to exceed $342,440.00 (Sourcewell pricing) for the purchase of a 2025 Freightliner/Vactor M2106/Impact truck. (To be paid by 2025 Sewer equipment line item.)

  5. e.Permission to allow Fire Department to purchase six tires From Triple K Tire for the Tender 9 truck in an amount not to exceed $3,772.50 including installation.  (To be paid from Fire Dept. supply line item.)  

  6. f.Permission for Fire Dept. to purchase six MSA SCBA cylinders from Macqueen Equipment in an amount not to exceed $9,146.00.  (To be paid by Fire Dept. equipment line item.)  

11.Informational Items and Items from Citizens

  1. a.Next City Commission meeting will be held Tuesday, September 3, 2024 due to the observance of Labor Day. 

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

This will be a public Meeting conducted through Zoom.  To participate, join Zoom Meeting

URL:                  https://us02web.zoom.us/j/6055782082?pwd=Z1QrRXhXaXp4eStPSjg2YjVTNUtZQT09
Meeting ID:        605 578 2082
Password:         1876
One tap mobile: 669-900-9128

Please practice the CDC’s social distancing recommendations.   
Please be considerate of others and if you no longer have business activities during the meeting, do not feel obligated to remain.