City Commission Regular Meeting Monday, March 18, 2024 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of March 4, 2024 City Commission minutes

4.Approve Bills

  1. a.Approval of Bill List and additional bill for March 18, 2024

5.Items from Citizens on Agenda

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to hire Kelley Cranny as part-time Trolley Driver at $16.65 per hour effective March 24, 2024 pending pre-employment screening.  

  2. b.Permission to move Tracy Owens from 29 hours per week to full-time position (with benefits per employee handbook) Rec Center receptionist at $16.00 per hour, effective March 18, 2024. 

  3. c.Permission to hire Jacob Rubright as full-time (non-certified) patrol officer at $24.22 per hour effective April 11, 2024 pending pre-employment screening.

  4. d.Permission to hire Baylee Radensleben and Miracle White Dress for temporary life guard positions at $16.00 per hour effective March 18 through May 3, 2024, pending pre-employment screening.  These positions are needed to provide the necessary staffing to accommodate the Lead-Deadwood Schools swim lesson program.

  5. e.Permission for Mayor to sign contract with Lead-Deadwood School District for use of Rec Center swimming pool for elementary school at cost of $1,500.00 beginning in March and ending in May for a period of 6 weeks.  

  6. f.Appoint the following residents to serve on election board for April 9, 2024; Teresa Peterson as superintendent at $204.00, Joyce Pfarr and Trudy Anderson as clerks at $180.00, with additional $20.00 each for attending election school. Marlene Todd as alternate in case of emergency. 

  7. g.Permission to allow the Finance Office to issue a credit of $314.66 on the utility bill for 358 Williams Street for water usage in January and February 2024. Credit is due to an issue with the water shut-off.

  8. h.Resolution 2024-07 to Participate in South Dakota Dept. of Transportation Bridge Inspection Program.  

  9. i.Resolution 2024-08 Declare Surplus Property - Fire Truck 

  10. j.Permission to approve one year subscription agreement in the amount of $3,000.00 with Deckard Technologies for third-party monitoring service of short-term rentals. (To be paid by Planning & Zoning Professional Services.)

  11. k.Permission for the Mayor to sign contract with RCS Construction for the Retaining Wall project located at 10 Denver Avenue. (Bid awarded by City Commission on March 4, 2024)

  12. l.Permission for the Mayor to sign contract with Branch Construction for the Retaining Wall project located at 74 Van Buren. (Bid awarded by City Commission on March 4, 2024)

  13. m.Permission to approve Change Order #1 for 33 1/2 Jackson Retaining Wall Project as a deduct in the amount of $1,480.00 reducing total contract cost from $196,000.00 to $194,520.00.

  14. n.Permission to purchase twelve water meter bodies from Metering and Technology Solutions at a cost not to exceed $3,380.26.  (To be paid by Water Supply line item.)   

  15. o.Permission to pay Rasmussen Mechanical to remove/replace the Warrick low water system at the Rec Center in the amount of $4,179.00.  (To be paid by Public Buildings repair line item.) 

  16. p.Approve Special Liquor License for Cadillac Jacks to serve liquor at Event Complex on Saturday, June 29 and Sunday, June 30, 2024 from 4:00 p.m. to 10:00 p.m. for Motocross Event.  No public hearing necessary since license is on publicly owned property.  

  17. q.Approve Special Liquor License for Cadillac Jacks to serve liquor at Event Complex on Saturday, July 6, 2024 from 4:00 p.m. to 10:00 p.m. for Motocross Event.  No public hearing necessary since license is on publicly owned property.  

  18. r.Permission for Mayor to sign the electrical easement for Phase 1A & 1B of the Whitewood Creek FEMA Project

  19. s.Permission to approve sponsorship of the 150th Anniversary of Custer Expedition and Black Hills Gold Rush in the amount of $2,500.00 from HP Public Education/Advocacy line item.

7.Bid Items

  1. a.Permission to advertise the Request for Bids for Elevator Modernization/Cab-Entrance Replacement and set bid opening on April 10, 2024 at 2:00 p.m. with results to the City Commission on April 15, 2024. 

8.Public Hearings

  1. a.Hold public hearing for Retail (on-off sale) Malt Beverage & SD Farm Wine License (RB-2521) transfer from WWW LLC to to Gold Country Inn LLC dba Gold Country Inn at 801 Main Street. 

  2. b.Hold public hearing for Farmers Market: waiver of vending fees and allow vending on public property on Fridays beginning June 21 through September 20, 2024 at Gordon Park from 1:00 p.m. to 8:00 p.m. 

  3. c.Hold public hearing for Black Hills Redemption: street closure on Deadwood Street from Main Street to Pioneer Way from 10:00 a.m. on Friday, June 21 through 10:00 p.m. on Sunday, June 23, 2024. 

  4. d.Hold public hearing for Monsters of Destruction Event: open container on Saturday, June 29 and Sunday, June 30 from 5:00 p.m. to 10:00 p.m. and waiver of user fees in lieu of surcharge on  Friday, June 28 through Monday, July 2, 2024 at the Event Complex.  

  5. e.Hold public hearing for July 4th Parade: street closure: Main Street from Lower Main at Pioneer Way to Pine from 3:00 p.m. till parade ends on Thursday, July 4, 2024.     

  6. f.Hold public hearing for WO Motorsports Arenacross & Freestyle Motocross Show: open container from 4:00 p.m. to 10:00 p.m. on Saturday, July 6; and waiver of user fees in lieu of surcharge on Wednesday, July 3 through Sunday, July 7, 2024 at the Event Complex.    

  7. g.Hold public hearing for Medicine Wheel Riders: Use of Interpretive Lot from 9:00 a.m. to 4:00 p.m. on Sunday, August 4, 2024.  

  8. h.Hold public hearing for Legends Ride: Use of Interpretive Lot from 6:00 a.m. to 3:00 p.m. street closure on Main Street from Pine to Deadwood from 9:00 a.m. to 4:00 p.m., and waiver of banner fees on Monday, August 5, 2024.  

  9. i.Hold public hearing for Rusty Wallace Ride: street closure on Main Street from Pine to Deadwood from noon to 4:00 p.m., street closure on Deadwood Street from Main Street to Pioneer way from 3:15 p.m. to 10:00 p.m. on Friday, August 9, 2024. 

  10. j.Set public hearing on April 1 for Retail (on-off sale) Malt Beverage and SD Farm Wine and Retail (on-off sale) Wine and Cider Licenses for Pony Hills LLC dba The Venue at Deadwood at 250 US Hwy 14A. 

9.Old Business

10.New Business

  1. a.Second Reading of Ordinance #1396 Renewing Cable Franchise with Midcontinent

  2. b.Permission to approve agreement with Avid4 Engineering for GIS Professional Services retainer for tasks to be performed on a time and materials basis in an amount not to exceed $30,000.00. (To be paid by various departments Professional Services line item.) 

  3. c.Permission for Mayor to sign Agreement for Public Improvements for Phase III of Stage Run between the City of Deadwood and The Summit at Stage Run.

  4. d.Permission to hire Associated Pool Builders to repair Rec Center pool sand filtration system at an amount not to exceed $7,900.00. (To be paid by Rec Center repair line item.)    

  5. e.Permission to purchase 9600 pounds of sand for the Rec Center pool filtration system from Hawkins Water Treatment Group in an amount not to exceed $3,500.00. (To be paid by Public Buildings repair budget.) 

  6. f.Permission to purchase ten gas pressure regulators from Rasmussen Mechanical in an amount not to exceed $5,160.00 which includes installation at streets shop. (To be paid by Public Buildings improvement line item.)

  7. g.Act as Board of Adjustment and approve/deny Final Plat - Combination of two (2) lots - 171 Charles St. - Patrick L. Mollman. Plat of Tract A1 of M.S. 207 formerly Tract A of M.S. 207 Formerly Tract A of M.S. 207 AND Lot MK5 of the Mickelson Trail City of Deadwood, Lawrence County, South Dakota Located in the NE ¼ of Section 27, T5N, R3E, B.H.M. Approved by the Deadwood Planning and Zoning Commission on March 6, 2024.

11.Informational Items and Items from Citizens

  1. a.Candidate Forum will be held at City Hall on Tuesday, March 19, 2024 at 5:00 p.m. 

  2. b.Raffle permit received from St. John's Episcopal Church. Drawing will be held September 2, 2024.

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

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