City Commission Regular Meeting Monday, March 04, 2024 01:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of February 20, 2024 City Commission minutes

4.Approve Bills

  1. a.Approval of Bill List and additional bill for March 4, 2024

5.Items from Citizens on Agenda

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to hire Brian Remmers as full-time (certified) police officer at $26.79 per hour effective March 17, 2024 pending pre-employment screening.   

  2. b.Permission to approve new job description for full-time Rec Center Receptionist.

  3. c.Permission to advertise in-house for 5 days for full time Rec Center Receptionist at $16.00 per hour with full-time benefits. 

  4. d.Permission to advertise for two Parks seasonal positions at $16.00 per hour and two Parks Seasonal Technician positions at $17.60 per hour.

  5. e.Permission to advertise for six seasonal Mt Moriah ticket booth attendants at $16.00 per hour.  

  6. f.Permission to make 2024 Budget Allocation to Boys and Girls Clubs of the Black Hills in the amount of $3,500.00. (To be paid from Bed and Booze budget.)  

  7. g.Permission to make 2024 Budget Allocation to Northern Hills CASA in the amount of $3,500.00.  (To be paid from Bed and Booze budget.)  

  8. h.Permission to purchase up to 70 tons of salt from Black Strap at state bid of $172.00 per ton delivered. (To be paid by Streets supply budget.)

  9. i.Submittal of 2023 Annual Report on Building Permits for the City of Deadwood by Trent Mohr, Building Inspector.

  10. j.Approve recommendation from the Parking & Transportation Committee for free trolley rides for Forks, Corks, and Kegs passholders Friday, April 12, 2024 and Saturday, April 13, 2024 for $400.00 (To be paid by the Deadwood Chamber of Commerce).

7.Bid Items

  1. a.Results of bid opening on February 29, 2024 at 2:00 p.m. for the retaining wall project at 10 Denver Avenue. RCS Construction - $162,000.00; Complete Concrete - $397,900.00.

  2. b.Results of bid opening on February 29, 2024 at 2:00 p.m. for the retaining wall project at 74 Van Buren Avenue. RCS Construction - $132,000.00, Alternate #1 $15,000.00; Complete Concrete - $332,900.00, Alternate #1 $14,700.00; Branch Construction Services - $55,000.00, Alternate #1 $20,000.00.

  3. c.Permission to advertise for bids for Phase 1A and 1B Whitewood Creek Restoration (FEMA Project) and set bid opening for April 9, 2024 at 2:00 pm. with results to City Commission on April 15, 2025.

  4. d.Permission to advertise for bids and set bidding opening for 2:00 p.m. on March 28, 2024 for the Fuller Brothers Trail System project with results to the City Commission on April 1, 2024.

  5. e.Permission to advertise for bids and set bidding opening for 2:00 p.m. on March 28, 2024 for the White Rocks Trail System project with results to the City Commission on April 1, 2024.

8.Public Hearings

  1. a.Set public hearing on March 18 for Retail (on-off sale) Malt Beverage & SD Farm Wine License (RB-2521) transfer from WWW LLC to to Gold Country Inn LLC dba Gold Country Inn at 801 Main Street. 

  2. b.Set public hearing on March 18 for Farmers Market: waiver of vending fees and allow vending on public property on Fridays beginning June 21 through September 20, 2024 at Gordon Park from 1:00 p.m. to 8:00 p.m. 

  3. c.Set public hearing on March 18 for Black Hills Redemption: street closure on Deadwood Street from Main Street to Pioneer Way from 10:00 a.m. on Friday, June 21 through 10:00 p.m. on Sunday, June 23, 2024. 

  4. d.Set public hearing on March 18 for Monsters of Destruction Event: open container on Saturday, June 29 and Sunday, June 30 from 5:00 p.m. to 10:00 p.m. and waiver of user fees in lieu of surcharge on  Friday, June 28 through Monday, July 2, 2024 at the Event Complex.  

  5. e.Set public hearing on March 18 for July 4th Parade: street closure: Main Street from Lower Main at Pioneer Way to Pine from 3:00 p.m. till parade ends on Thursday, July 4, 2024.     

  6. f.Set public hearing on March 18 for WO Motorsports Arenacross & Freestyle Motocross Show: open container from 4:00 p.m. to 10:00 p.m. on Saturday, July 6; and waiver of user fees in lieu of surcharge on Wednesday, July 3 through Sunday, July 7, 2024 at the Event Complex.    

  7. g.Set public hearing on March 18 for Medicine Wheel Riders: Use of Interpretive Lot from 9:00 a.m. to 4:00 p.m. on Sunday, August 4, 2024.  

  8. h.Set public hearing on March 18 for Legends Ride: Use of Interpretive Lot from 6:00 a.m. to 3:00 p.m. street closure on Main Street from Pine to Deadwood from 9:00 a.m. to 4:00 p.m., and waiver of banner fees on Monday, August 5, 2024.  

  9. i.Set public hearing on March 18 for Rusty Wallace Ride: street closure on Main Street from Pine to Deadwood from noon to 4:00 p.m., street closure on Deadwood Street from Main Street to Pioneer way from 3:15 p.m. to 10:00 p.m. on Friday, August 9, 2024. 

9.Old Business

10.New Business

  1. a.Second Reading Ordinance #1395 Budget Supplement 2 for 2024

  2. b.First Reading of Ordinance #1396 Renewing Cable Franchise with Midcontinent

  3. c.Resolution 2024-06 Establish Cash Designations  

  4. d.Permission to pay Huntington Bank for annual trolley leases.  Trolley 1-$48,815.55, Trolley 2-$39,227.97, Trolley 3-$33,681.45

  5. e.Act as Board of Adjustment and approve/deny Findings of Fact and Conclusion - Conditional Use Permit - RV Park - 20577 Highway 85 - B & L Properties (Brad Kooiker) legally described as Lot A in Lot H2 of H.E.S. No. 613 in the NE1/4 of Section 11, T5N, R3E, BHM, Lawrence County, South Dakota and Lot C in H.E.S. No. 613 in the NE1/4 of Section11, T5N, R3E, BHM, City of Deadwood, Lawrence County, South Dakota. Recommended Approval by Planning and Zoning Commission on July 19, 2023 and Approval by Board of Adjustment on August 7, 2023.

  6. f.Act as Board of Adjustment and approve/deny the final plat. Final Plat - Division of property and creating property lines - Miller Street - City of Deadwood. Plat of Tract 3 of Block 30, O.T. Deadwood; Being a Portion of Tract 1 of the Miller Street Subdivision, City of Deadwood, Lawrence County, South Dakota. (Approved by Planning & Zoning Commission February 21, 2024)

11.Informational Items and Items from Citizens

  1. a.Candidate Forum will be held at City Hall on March 19, 2024 at 5:00 p.m. 

  2. b.Deadwood Volunteer Fire Department will host the Annual Pancake Feed Sunday, March 10, 2024 from 9:00 a.m. to 1:00 p.m. Free smoke detectors and/or batteries for those who need them.  

  3. c.Raffle permit received from American Legion Post 31/VFW Post 5959.  Drawing will be held Monday, May 27, 2024.

  4. d.Raffle permit received from Black Hills Shootist Assoc. LTD.  Drawing will be held September 28, 2024.

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

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