City Commission Regular Meeting Monday, October 04, 2021 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of September 20 and 27, 2021 City Commission minutes 

4.Approve Bills

  1. a.Approval of Bill List for October 4, 2021 

5.Items from Citizens on Agenda

  1. a.Proclamation declaring Monday, October 4 as World Habitat Day in the City of Deadwood

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to pay Schmidt Construction for sidewalk repairs at City Hall in the amount of $2,754.00. To be paid from public buildings repairs budget.

  2. b.Permission for Mayor to sign contract with Lead-Deadwood School District for use of Rec Center swimming pool for elementary school at cost of $1,500 from October 1 to December 3, 2021.  

  3. c.Permission for Mayor to sign contract with Monument Health Hospital for use of swimming pool from November 1 through October 31, 2022.  

  4. d.Permission for Mayor to sign renewal agreement with Terry Peak Ski Resort for billboard lease from November 1, 2021 to October 31, 2022 at rate of $220.00 per month.  

  5. e.Permission to pay Summit Fire Protection for annual fire extinguisher inspection and maintenance in the amount of $3,378.00. To be paid from Public buildings professional services budget. 

  6. f.Acknowledge the October 1, 2021 lifting of the Historic Preservation Grant and Loan Program moratorium set by Deadwood Historic Preservation Commission's originally set due to unknown funding impacts from the Covid-19 pandemic.

  7. g.Permission to pay Extreme Foundation Repair & Concrete Lifting for sidewalk and curb repairs on Burlington St in the amount of $4,338.00 to be paid out of the Streets Sidewalk Repair account. 

  8. h.Acknowledge proceeds received from Bertolotto Real Estate/Auction LLC for the surplus vehicles/equipment sold at auction.  Total selling price of $20,655.00 less fees of $2,967.63 for net amount of $17,687.37

  9. i.Permission to purchase 5500 gallons of fuel at $2.88 per gallon from Southside Oil.

  10. j.Accept resignation from seasonal Parks Employee Casey Elliott effective September 30, 2021.

  11. k.Permission to hire Samantha Hamann at an hourly rate of $12.88 effective October 5, 2021 as Archives Intern in the Historic Preservation Office to assist in the archives and archaeological laboratories, pending preemployment screening.

  12. l.Permission to Hire MS Mail to print the 2022 City Calendars at a cost not to exceed $3,160.00 with funding coming from Public Education and Block Club line items.

  13. m.Request free parking in all pay by plate fee areas excluding Broadway Parking Garage from Wednesday, November 24 thru Sunday, December 26, 2021.  

  14. n.Remove Rec Center employee Jennifer Widener from payroll effective September 24, 2021.

7.Bid Items

8.Public Hearings

  1. a.Hold public hearing for Lead Deadwood High School Homecoming Parade: street closure; Main Street from Lower Main at Pioneer Way to Pine Street for parade on Friday, October 8 from 2:00 p.m. until parade ends.  

  2. b.Set public hearing on October 18 for SnoCross Events: open container Friday, January 28 from noon to 2:00 a.m. and Saturday, January 29, 2022 from 8:00 a.m. to 2:00 a.m., special temporary full liquor license for Deadwood Chamber and fireworks display at Event Complex. 

  3. c.Set public hearing on October 18 for K-9 Keg Pull event: open container in zones 1 and 2 noon to 10:00 p.m., Main Street closure from Wall to Lee Street 9:00 a.m. to 6:00 p.m., Gold Street closure  from 5:00 a.m. Friday, January 28 to 6:00 p.m. Saturday, January 29 and waiver of banner fees  Saturday, January 29, 2022  

  4. d.Set public hearing on October 18 for Road Grub Throw Down: special full temporary liquor license for Deadwood Chamber, open container 9:00 a.m. to 9:00 p.m. Friday, August 5 through Tuesday, August 9, 2022.   

9.Old Business

10.New Business

  1. a.Permission to enter into contract with the design team of Chamberlain Architects, Skyline Engineering and Albertson Engineering for the architectural and engineering services for the Days of '76 Grandstand Remodel in the amount of $48,250.00 to be paid from HP Capital Assets as budgeted in 2021.

  2. b.Permission to order #1 Douglas Fir rough sawn treated lumber for the platform behind the chutes at the Days of '76 Arena from Wheeler Lumber in the amount of $8,036.78 to be paid from the budgeted HP Capital Assets line item.

  3. c.Permission for all metered and transient parking, including Broadway Parking Garage, revenue received from free holiday parking (Wednesday, November 24th through Sunday, December 26, 2021) to be earmarked as donation to local non-profit organizations to be determined by City Commission. 

  4. d.Permission to approve Certificate of Completion and final pay application # 5 for City Hall parking lot project to in the amount of $25,408.55 to GTI Companies.  (2020 Parking and Transportation project, to be paid from repairs line item.) 

11.Informational Items and Items from Citizens

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL 1-25-2 (1) with possible action.
    Executive Session for Legal Matters per SDCL 1-25-2(3) with possible action.

13.Adjournment

This will be a public Meeting conducted through Zoom.  To participate, join Zoom Meeting

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