City Commission Regular Meeting Monday, July 15, 2024 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of July 1, 2024 City Commission minutes

4.Approve Bills

  1. a.Approval of Bill List for July 15, 2024

5.Items from Citizens on Agenda

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Resolution 2024-16 Declare Surplus Property 

  2. b.Resolution 2024-17 Support the City's application to South Dakota Department of Transportation's Community Access Grant program for the reconstruction of Crescent Street.

  3. c.Add Faith Erickson and remove Karla Dower effective July 5, 2024 from the Volunteer Fire Department Roster for worker's compensation purposes. 

  4. d.Permission to make 2024 budget allocation to The Lord's Cupboard in the amount of $2,500.00 from Bed and Booze fund.  

  5. e.Permission to hire Jim Doolittle for 2025 union negotiations at $400.00 per session.  

  6. f.Permission to hire up to three rally officers for 2024 motorcycle rally at rate of $25.80 per hour.  

  7. g.Permission to approve revised job descriptions for Police Lieutenant and Sergeant positions.  

  8. h.Permission to adopt new Safety Manual per recommendation of City of Deadwood Safety Committee.  

  9. i.Permission for the Mayor to appoint Anita Knipper and Jason Rakow to the Board of Appeals with the term expiring May 31, 2027.

  10. j.Permission to approve request from Outlaw Square for financial support of Brule' for the July 23, 2024, performance in the amount of $5,000.00. (To be paid by HP Public Education line item.)

  11. k.Permission for Mayor to sign annual parking lease with Conrad Companies for two (2) parking spots located on Siever Street for a total of $150.00 per month plus tax. 

  12. l.Permission to purchase new laptop workstation from Golden West Technologies in the amount not to exceed $3,600.00 for City Archives. (To be paid by 2024 Archives equipment line item.) 

  13. m.Approve Motorcycle Parking (approximately 30) July 20, 2024, in front of 624 Main Street for the Jayden's Giving Heart Motorcycle Ride/Scavenger Hunt from 12:00-1:30 pm with the conditions they prevent other motorcycles from parking (Recommendation from the Parking & Transportation Committee).

  14. n.Permission to pay Chris Schmidt to replace the concrete panels on Burnham Avenue due to water line repair at a cost of $4,450.00. (To be paid by Water repairs line item.)  

  15. o.Permission to pay William Schmidt for repair to curb/gutter on Van Buren Avenue in the amount of $3,364.00.  (To be paid by Streets repairs line item.)  

  16. p.Permission to pay William Schmidt to replace basement sidewalk at Days of '76 Museum in the amount of $7,152.00. (To be paid by Public Buildings repair line item.) 

  17. q.Permission to purchase a heavy duty adjustable load chute for the Days of '76 Arena from Tobin Livestock Equipment in an amount not to exceed $7,329.75.  (To be paid from HP Capital Assets.) 

  18. r.Permission to enter into a professional services contract with Chamberlain Architects in the amount of $3,500.00 for conceptual design services for a possible Deadwood Senior Center.  (To be paid by HP Professional Services).

  19. s.Permission for the Mayor to sign Conservation Easements to prevent future development and/or alterations that would encroach upon, damage, or destroy the Deadwood National Historic Landmark District on eleven (11) undeveloped properties owned by the City of Deadwood and Deadwood Historic Preservation Commission being known as Lot 2 Part of School Lot 1; Part of School Lot 2; Part of School Lots 3, 5 through 7, and all of Lot 4; School Lot 9; School Lot 10; School Lots 11 and 14; School Lot 12; School Lot 13; School Lot 33; School Lot 37; School Lots 42 through 49. (Planning and Zoning and Historic Preservation Commissions recommend approval.)

  20. t.Permission to purchase two tasers from Axon Enterprise in an amount not to exceed $3,892.62.  (To be paid by Police equipment line item.)  

7.Bid Items

8.Public Hearings

  1. a.Hold public hearing for Convention Center Package (off sale) Liquor License for B.Y. Development, Cadillac Jack's at 360 Main Street.  

  2. b.Hold public hearing for Retail (on-off sale) Malt Beverage and SD Farm Wine and Retail (on-off sale) Wine and Cider Licenses for The Crossings at Spearfish Canyon LLC dba Dave's Deli Delights at 61 Sherman Street. 

  3. c.Hold public hearing for Retail (on-off sale) Malt Beverage and SD Farm Wine License for Boondocks, LLC dba Mr. Goodstores at 622 Main Street. 

  4. d.Hold public hearing for Outlaw Shootout AAU Wrestling:  street closure on Deadwood Street from Main Street to Pioneer Way from 6:00 a.m. on July 20 to 1:00 a.m. on Sunday, July 21, 2024. 

  5. e.Hold public hearing for Steer Roping Event: waiver of user fees Friday, August 16 through Sunday, August 18, open container Friday, August 16 through Monday, August 19 from 10:00 a.m. to 2:00 a.m. daily, and special liquor license for Days of '76 Committee from Friday, August 16 through Sunday, August 18, 2024 from 10:00 a.m. to 6:00 p.m. at the Event Complex. 

  6. f.Hold public hearing for the Preacher Smith Deadwood Redemption Day: street closure on Deadwood Street from Main Street to Pioneer Way from 8:00 a.m. on Saturday, August 17 to 1:00 a.m. on Sunday, August 18, 2024. Deadwood Street will reopen for the Deadwood Alive performance at 2:00 p.m. and close at 2:30 p.m.

  7. g.Hold public hearing for Fair in the Square: street closure on Deadwood Street from Main Street to Pioneer Way from 11:00 a.m. on Friday, September 6 to 10:00 p.m. on Saturday, September 7, 2024. 

  8. h.Hold public hearing for Black Hills Veterans March: waiver of user fees Friday, September 20 and Saturday, September 21 and open container Saturday, September 21, 2024 from noon to 9:00 p.m. at the Event Complex. 

9.Old Business

10.New Business

  1. a.First Reading of Ordinance #1401 Budget Supplement 4 for 2024

  2. b.First Reading of Ordinance #1402 Amending Chapter 15.32

  3. c.First Reading of Ordinance #1403 to amend definition of Short-term Rentals specifically Bed and Breakfast Establishments

  4. d.Act as Board of Adjustments and approve/deny application for Conditional Use Permit - Construction of Dwelling Unit, Single Family - 307 Cliff Street (Terry and Dawn Bahr) legally described as Lot 1 revised of the subdivision of Tract E-1 formerly Lot 1 of the subdivision of Tract E-1 being a portion of Hillside Placer M.S. 749 located in the SE 1/4 of Section 27, T5N, R3E, B.H.M., City of Deadwood, Lawrence County, South Dakota. (Approved by the Planning and Zoning Commission on July 3, 2024).

  5. e.Review Findings of Fact and Conclusion - Conditional Use Permit - Vacation Home Establishment – 140 Timm Lane – Glen Morovits legally described as Lot 6 of the Arnio Subdivision of M.S. 107, according to the S.C. Berry Plat recorded in Plat Book 2 Page 88D, City of Deadwood, Lawrence County, South Dakota. (Approved with conditions by Board of Adjustment on May 20, 2024).

  6. f.Approve/deny application for Temporary Vendors License - Ray Drea Studios, LLC - applicant requests license to sell fine art and paintings during the Sturgis Rally from August 1, 2024 through August 11, 2024.  (Approved by Planning and Zoning Commission on July 3, 2024.)

  7. g.Permission to hire Jacob's Welding to fabricate snow box for the Red Baron dump truck at a cost not to exceed $13,446.45. (To be paid by Streets equipment line item.)  

  8. h.Permission to pay Utility Service Company $53,723.00 for the McGovern Hill water tanks annual maintenance agreement. (To be paid by Water Professional Services line item.)  

  9. i.Permission to accept Construction Change Order #1 to increase contract by $5,900.00 for a total of $60,900.00 for the 74 Van Buren Retaining Wall. 

  10. j.Permission to accept Construction Change Order #6 at a cost of $41,638.00 with RCS Construction for additional paving associated with Whitewood Creek FEMA project.  (A portion reimbursable from FEMA).

11.Informational Items and Items from Citizens

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

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