City Commission Regular Meeting Monday, July 07, 2025 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of June 16, 2025 City Commission minutes.

4.Approve Bills

  1. a.Approval of Bill List for July 7, 2025.

5.Items from Citizens on Agenda

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to hire Sandra Parsons as a part-time trolley driver at $17.15 an hour effective July 13, 2025 pending pre-employment screening.

  2. b.Permission to remove part-time Trolley Driver Reece Beck from payroll effective July 8, 2025. 

  3. c.Update the following for 2025 workers compensation purposes - Add: Deadwood City Commissioner Charles Eagleson effective May 19; Historic Preservation Commissioners Beverly Posey and Diana Williams effective June 11; Planning and Zoning Commissioner Jim Williams effective May 21; McGuyre Kyte to the Volunteer Fire Department Roster effective May 8; Remove: Historic Preservation Commissioners Vicki Dar and Tony Williams effective May 28, 2025.

  4. d.Permission to renew Wellmark health insurance with current plan for city employees from August 1, 2025 through July 31, 2026.  Allow Finance officer to sign all associated documents.

  5. e.Proclamation Fee Lee Wong.

  6. f.Permission for Mayor to sign Oakridge Cemetery Certificate of Purchase and Warranty Deeds for Karl and DeeLaina Webb, Steven and Dianna Sjomeling and Ann Jordan.

  7. g.Approve renewal of 2025-2026 Malt Beverage License for Deadwood Ice Cream Company. 

  8. h.Approve special alcohol license for VFW to serve alcohol at History and Interpretive Lot for Kool Deadwood Nites on Thursday, August 21, Friday, August 22 and Saturday, August 23, 2025 from 11:00 a.m. to 10:00 p.m. daily. No public hearing necessary since license is on publicly owned property. Payment and application have been received.  

  9. i.Resolution 2025-18 Surplus Property. 

  10. j.Resolution 2025-19 Support the City's application to South Dakota Department of Transportation's Community Access Grant program for the reconstruction of Crescent Street.

  11. k.Acknowledge Mayor's appointments for a Task Force to review and make recommendations regarding Ordinance 5.06 - Mobile Food and Beverage Vending Permits.

  12. l.Permission for the Mayor to sign contract with RCS Construction, Inc. for the retaining wall project on McGovern Hill (Bid awarded June 2, 2025.)

  13. m.Permission for the Mayor to sign Lobbyist Agreement with Roger Tellinghuisen to represent Deadwood Historic Preservation for the 2026 Legislative Session in the amount of $20,000.00 plus associated fees.

  14. n.Permission for the Mayor to sign Lobbyist Agreement with Craig Matson to represent the City of Deadwood for the 2026 Legislative Session in the amount of $20,000.00 plus associated fees.

  15. o.Permission for the Mayor to sign Agreement between City of Deadwood and Boot Hill Estates, LLC for one septic tank and leach field system.

  16. p.Permission for the Mayor to sign Memorandum of Understanding with Black Hills National Forest for National Enviromental Policy Act (NEPA) study for Deadwood Trail System.

  17. q.Permission to allow Parking and Transportation Director to sign necessary documents with Black Hills Security to install a panic button on the parking ramp at a monthly fee of $44.95 and an installation cost of $395.00. (To be paid by P & T Professional Services.) 

  18. r.Permission to approve recommendation from Parking & Transportation Committee to allow free ridership on City trolleys during Kool Deadwood Nites (Tuesday, August 19, 2025 through Sunday, August 2, 2025).  Acknowledge contribution of $20,000.00 from BID 1-6 per vote of BID board to assist offset of trolley revenue for event.            

  19. s.Permission to hire Towey Design Group for engineering services for patio repairs needed at Days of '76 Museum in an amount not to exceed $6,700.00. (To be paid by Public Buildings professional services line item.)  

  20. t.Permission to purchase 5600 gallons of unleaded gas at $2.99 a gallon from Southside Service not to exceed $16,744.00. (To be paid by Streets Supplies Budget.)

  21. u.Permission to purchase 5600 gallons of diesel at $2.90 a gallon from Southside Service not to exceed $16,240.00. (To be paid by Streets Supplies Budget.)

  22. v.Permission to pay Macqueen Equipment in the amount of $2,710.77 for service work on breathing apparatus and air compressor. (To be paid by Fire Dept. Professional Services line item.)  

7.Bid Items

  1. a.Permission to advertise and set bid opening on August 16, 2025 at 2:00 p.m. for Streets Department Metal Roof Replacement with results to the Deadwood City Commission on August 18, 2025.

8.Public Hearings

  1. a.Hold public hearing for Retail (on-off sale) Malt Beverage and SD Farm Wine License (RB-21725) transfer from Pandora's Box LLC to Hunny Bunnies LLC dba Pams Purple Door at 637 Main Street.   

  2. b.Hold public hearing for Retail (on-off sale) Malt Beverage and SD Farm Wine License (RB-21255) transfer from Pandora's Box LLC to Hunny Bunnies LLC dba Gunslingers Saloon at 669 Main Street.  

  3. c.Set public hearing on July 21 for Steer Roping Event: waiver of user fees Friday, August 15 through Sunday, August 17, open container Friday, August 15 through Monday, August 18 from 10:00 a.m. to 2:00 a.m. daily, and special liquor license for Days of '76 Committee from Friday, August 15 through Sunday, August 17, 2025 from 10:00 a.m. to 8:00 p.m. at the Event Complex.  

  4. d.Set public hearing on July 21 for the Preacher Smith Deadwood Redemption Day: street closure on Deadwood Street from Main Street to Pioneer Way from 8:00 a.m. on Saturday, August 16 to 1:00 a.m. on Sunday, August 17, 2025. 

  5. e.Set public hearing on July 21 for Fair in the Square: street closure on Deadwood Street from Main Street to Pioneer Way from 10:00 a.m. on Thursday, September 4 to 10:00 p.m. on Saturday, September 6, 2025. 

  6. f.Set public hearing on July 21 for WO Motorsports Arenacross Race Series: open container from 4:00 p.m. to 10:00 p.m. on Saturday, September 6; and waiver of user fees in lieu of surcharge collection on Thursday, September 4 through Sunday, September 7, 2025 at the Event Complex.    

9.Old Business

  1. a.Resolution 2025-16 - Dissolve TIF 8. (Continued from June 16, 2025.) 

10.New Business

  1. a.Act as Board of Adjustment and approve/deny Request for Variance to front yard and side yard setback requirements for 125A Mystery Wagon Road, legally described as Lot 14B, Block 4A of Palisades Tract of Deadwood Stage Run Addition to the City of Deadwood formerly Lot 14, Block 4A located n the SW 1/4 of Section 14, the SE 1/4 of Section 15, the NE 1/4 NE 1/4 of Section 22 and the N 1/2 NW 1/4 of Section 23, T5N, R3E, B.H.M., City of Deadwood, Lawrence County, South Dakota. (Approved by Planning and Zoning Commission July 2, 2025.)

  2. b.Act as Board of Adjustment and approve/deny Request for Variance to front yard and side yard setback requirements for 125B Mystery Wagon Road, legally described as Lot 14A, Block 4A of Palisades Tract of Deadwood Stage Run Addition to the City of Deadwood formerly Lot 14, Block 4A located n the SW 1/4 of Section 14, the SE 1/4 of Section 15, the NE 1/4 NE 1/4 of Section 22 and the N 1/2 NW 1/4 of Section 23, T5N, R3E, B.H.M., City of Deadwood, Lawrence County, South Dakota. (Approved by Planning and Zoning Commission July 2, 2025.)

  3. c.Act as Board of Adjustment and approve/deny Annual Review - Conditional Use Permit for Vacation Home Establishment – 596 Main Street – JVK-SD, LLC, legally described as Lot 34 in Block 15, being a part of Mineral Lot 38, and also known as Lot 4, in Block 7 of the City of Deadwood, also known as 596 Main Street, Deadwood, South Dakota with nine (9) conditions. (Approved by Planning and Zoning Commission June 18, 2025.)

  4. d.Second Reading of Ordinance #1425 Budget Supplement #3 for 2025.

  5. e.Permission to accept quote from HGH Construction, Inc. for the purchase and installation of windows for 85 Charles Street in an amount not to exceed $76,153.28. (To be paid by HP Capital Assets.)

  6. f.Permission to purchase fifteen 36-Gallon litter receptacles from Victor Stanley at a cost of $25,436.00 including freight. (To be paid by HP Capital Assets budget line item.)

  7. g.Permission for pay Sanitation Products in an amount of $342,440.00 for 2025 Freightliner/Vactor M2106/Impact truck which was ordered in 2024 on state bid pricing.  (To be paid by Sewer equipment line item.)

  8. h.Permission for the Mayor to sign the CapFirst lease/purchase agreement for the 2025 Caterpillar 938 - 14A Wheel Loader.

11.Informational Items and Items from Citizens

  1. a.The regular City Commission meeting schedule for August 4, 2025 will be cancelled and a special Commission meeting will be held on July 31, 2025 at 5:00 p.m. due to scheduling conflicts.

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action.
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action.

13.Adjournment

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