City Commission Regular Meeting Tuesday, September 06, 2022 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of August 15, 2022 City Commission minutes 

4.Approve Bills

  1. a.Approval of Bill List for September 6, 2022 

5.Items from Citizens on Agenda

  1. a.Proclamation declaring week of September 17 through September 23 as Constitution Week in the City of Deadwood

  2. b.Proclamation declaring month of September as Responsible Gaming Education month in the City of Deadwood

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to purchase wireless color changeable bulbs for street lights from Eagle Enterprises, LLC in amount of $12,500.00.  (To be paid half by Streets supply budget and HP Capital Assets.)  

  2. b.Permission for Mayor to sign Certificate of Purchase and Warranty Deed for Karl D. Burke and Linda A. Simon.

  3. c.Permission for Mayor to sign Oakridge Cemetery Certificates of Purchase and Warranty Deeds for Karl Burke and Linda Simon and Bobbie Isaak.  

  4. d.Permission to purchase and install new memorial stone for the baby section at Oakridge Cemetery in the amount of $4,500.00 from Deadwood Granite & Marble Works. (To be paid from the Oakridge Cemetery fund.) 

  5. e.Designate Black Hills Pioneer as official City of Deadwood newspaper for twelve months per SDCL 9-12-6. 

  6. f.Permission to hire Lornie Stalder as Public Buildings Superintendent at $23.00 per hour (plus phone stipend) effective September 19, 2022, pending pre-employment screening.

  7. g.Permission to hire John Isaak as full-time Streets Equipment Operator starting on September 18, 2022 at $21.00 per hour, to be increased to $23.00 per hour upon completion of full CDL certification.

  8. h.Permission to increase wage of trolley driver Reece Beck to $16.01 per hour effective August 21, 2022 after two years of service.

  9. i.Permission to add phone stipend for Charles Fetter effective August 21, 2022.  

  10. j.Add Charles Fetter effective July 29, 2022, Jade Rodiack and Adam Rogge effective August 11, 2022 to Volunteer Fire Department Roster for workers compensation purposes. 

  11. k.Remove Doug Egemo, Mount Moriah Ticket Booth Attendant, from payroll effective August 19, 2022.

  12. l.Accept resignation Dale Marlow, trolley driver, effective August 27, 2022.  

  13. m.Permission to hire Violet Baker for Library Assistant 1 at $13.27 per hour effective Sept. 9, 2022 pending pre-employment screening.  

  14. n.Permission to make 2022 budget allocation to Naja Shriners in the amount of $3,500.00. (To be paid from Bed and Booze.)  

  15. o.Acknowledge cancelation of parking lease with Black Hills Central Reservations for two (2) parking spots located on Siever Street. 

  16. p.Permission to pay Deadwood Electric in the amount of $3,483.71 to pipe and wire new camper pedestals at the rodeo grounds. (To be paid from Parks repair budget.)

  17. q.Deadwood History Inc. request approval to serve beer and wine at Homestake Adams Research and Cultural Center on Thursday, October 13 from 6:00 p.m. to 10:00 p.m. for Ann Charles' Fan Party.  

  18. r.Acknowledge sale of 2017 Trolley thru Purple Wave Auction in the amount of $70,000.00.    

  19. s.Permission to enter into contract with DocuTek for Digitization of Lawrence County Records (Phase 5) in amount not to exceed $3,300.00.  (To be paid from 2022 Archives budget.)  

  20. t.Permission to purchase 5500 gallons of fuel from Southside Oil at $3.20 per gallon.  (To be paid from Streets Supply budget.) 

  21. u.Permission to hire Kenneth Rehberg as part-time trolley driver at $16.01 per hour, effective September 7, 2022.  

  22. v.Permission to grant Veteran's Day as a paid holiday with City Offices being closed on Friday, November 11, 2022.  

  23. w.Acknowledge updated address to 460 Main Street, originally 470 Main Street, on Form E for Medical Dispensary Cannabis for From the Hills, LLC.  

7.Bid Items

  1. a.Results of bid opening on Thursday, June 2 at 2:00 p.m. for 5 Harrison Retaining Wall Project. C. Eagle Construction - $192,165.00; RCS Construction $167,000.00. Staff recommends rejecting all bids.

  2. b.Results of bid opening on Thursday, August 11 at 2:00 p.m. for 458 Williams Street Retaining Wall Project. C. Eagle Construction - $92,900.00, Alternate #1 $79.900.00; RCS Construction - $82,000.00, Alternate #1 $32,000.00. Staff recommends accepting base bid from RCS and rejecting Alternate #1.

8.Public Hearings

  1. a.Set public hearing on September 19 for Hops and Hogs Event: open container in zones 1 and 2 Friday, September 23 from 4:00 p.m. to 10:00 p.m. and Saturday, September 24, 2022 from noon to 10:00 p.m. 

  2. b.Set public hearing on September 19 for Oktoberfest events: open container in zones 1 and 2 Friday, September 30 from 5:00 to 10:00 p.m. and Saturday, October 1 from noon to 10:00 p.m.; street closure on Main Street from Wall to Deadwood Street from 9:00 a.m. to 6:00 p.m. and waiver of banner fees on Saturday, October 1, 2022.  

  3. c.Set public hearing on September 19 for Wild West Songwriters Festival Events: open container in zones 1 and 2 on Thursday, October 6 from 5:00 to 10:00 p.m., Saturday, October 7 from 5:00 p.m. to 10:00 p.m. and Saturday, October 8, 2022 from noon to 10:00 p.m. 

  4. d.Set public hearing on September 19 for Deadweird Events: open container in zones 1 and 2 Friday, October 28 from 5:00 p.m. to 10:00 p.m. and Saturday, October 30 from noon to 10:00 p.m.; street closure on Main Street from Wall to Pine from 5:00 p.m. Saturday, October 29 to 3:00 a.m. Sunday, October 30, 2022.  

9.Old Business

10.New Business

  1. a.First Reading of 2023 Budget Appropriation Ordinance # 1359

  2. b.First reading of Ordinance #1360 Creating Chapter 10.28 Golf Carts 

  3. c.Act as Board of Adjustment and approve/deny Vacate Section Line - The Ridge - TRD, LLC (Randy Horner).  Preacher Smith Tract. Formerly Preacher Smith Tract. Located in Government Lots 10 and 12 of Section 11, T.5.N., R.3.E., B.H.M. City of Deadwood, Lawrence County, South Dakota.  Approved by Planning & Zoning Commission on August 17, 2022.  

  4. d.Act as Board of Adjustment and approve/deny the final plat - Establishing New Lots - The Ridge - Randy Horner.  Lot A in Block 1 and Lot A in Block 1A of The Ridge Development. Formerly Lot A of Government Lot 13 and 19 in Section 11; Lot B of Government Lot 19 in Section 11 and  Government Lot 12 in Section 14-AND-A Portion of Preacher Smith Tract.  All Located in Sections 11, 12, 13 and 14 T.5.N., R.3.E., B.H.M., City of Deadwood, Lawrence County, South Dakota.  Approved by Planning & Zoning Commission August 17, 2022 

  5. e.Accept proposal from Rasmussen Mechanical Services to provide necessary preventive maintenance on HVAC systems (including filters) for all city buildings for Fall 2022 at a cost of $20,498.75.  (To be paid by Public Buildings professional services.) 

  6. f.Accept proposal from Rasmussen Mechanical Services to provide annual preventive maintenance on HVAC systems including filters for all city buildings for 2023 at a cost of $81,995.00. (To be paid from the 2023 Public Buildings professional services.) 

  7. g.Permission to purchase replacement chains for loader and road grader from Sturdevant's Auto Parts in the amount of $21,658.83. (To be paid by 2022 Streets Equipment budget.)

  8. h.Permission to hire Gene's Lock Shop at a cost of $14,392.78 to rekey the Days of 76 Museum and Homestake Adams Research and Cultural Center with compatible city-wide key system. (To be paid from 2022 Public Buildings budget.)

  9. i.Accept Addendum No. 3 from Albertson Engineering for up to $30,000.00 for additional professional  design services associated with Whitewood Creek Restoration project due to additional items requested from FEMA.

  10. j.Accept proposal from TDG Engineering Services in the amount of $23,873.00 for the design services to create a Water Demands Modeling and Preliminary Planning for the preparation and understanding of future increased demands on water services as a result of planned development. (To be paid from the 2022 Water Department professional services.) 

  11. k.Permission to hire Golden West Technologies to network the Deadwood Volunteer Fire Department into City’s computer system at a cost not to exceed $4,265.33. (To be paid from 2022 or 2023 Fire Dept. professional services depending on availability of parts.)  

  12. l.Permission to hire Golden West Technologies to network the Deadwood Library into City’s computer system at a cost not to exceed $9,404.48.  (To be paid from 2022 or 2023 Library and Public Buildings professional services depending on availability of parts.)  

11.Informational Items and Items from Citizens

  1. a.Suicide Prevention week is September 4th through September 10th, 2022. Sidewalks in Deadwood and Lead will be painted with chalk to bring support, education and prevention to the cause. 988 is the new Suicide and Crisis Lifeline.  

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action
    Executive Session for Union Negotiations per SDCL1-25-2 (4) w/ possible action

13.Adjournment

This will be a public Meeting conducted through Zoom.  To participate, join Zoom Meeting

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