City Commission Regular Meeting Monday, April 01, 2024 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of March 18 City Commission minutes and Board of Equalization Equalization minutes of March 18, 2024. 

4.Approve Bills

  1. a.Approval of Bill List for April 1, 2024

5.Items from Citizens on Agenda

  1. a.Present Longevity Award to Trent Mohr for 40 years with the Fire Department. 

  2. b.Proclamation declaring April 7 through April 13, 2024 as National Library Week in the City of Deadwood. 

  3. c.Proclamation declaring Friday April 19, 2024 as Arbor Day in the City of Deadwood

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to sign additional engagement letter with Casey Peterson CPA for contracted accounting services.  (To be paid by Finance Professional Services.)    

  2. b.Permission to sign engagement letters with Ketel Thorstenson, LLP for 2021 and 2022 auditing services.  (To be paid by Finance Professional Services.)    

  3. c.Permission to pay $5,000.00 to the Days of '76 Museum for sponsorship of 2024 Days of '76 Lakota Experience. (To be split from Historic Preservation Public Ed and Bed/Booze line items.)   

  4. d.Permission to enter into contract with Robert Bozell for Four Points Hotel Faunal Analysis Project at a cost not to exceed $3,500.00.  (To be paid from HP Archaeological line item.)

  5. e.Permission for the Mayor to sign temporary construction and permanent drainage easement with Steven R. Jobman and Sherry A. Jobman, Trustees Jobman Living Trust at 3 Ryan Road, Deadwood for FEMA project.

  6. f.Permission to lease twelve (12) Main Street parking spaces to Mr. Wu's August 20-24, 2024 for $700. Recommended from the Parking and Transportation Committee.

  7. g.Allow use of public property at the Event Complex for Lead Deadwood Youth Soccer Monday, March 25 through Thursday, May 30, 2024.

  8. h.Permission to purchase one pallet of Chemguard Direct Attack Foam from Pennington County Fire Administration in an amount not to exceed $2,745.60.  (To be paid by Fire Dept. supply budget.)

7.Bid Items

  1. a.Results of bid opening on March 28, 2024 at 2:00 p.m. for the Fuller Brothers Trail System project. AusCar X - $186,350.00; Benchmark Trails - $147,487.82; Highpoint Siteworks - $180,950.00; K$ Trails - $90,475.00. 

  2. b.Results of bid opening on March 28, 2024 at 2:00 p.m. for the White Rocks Trail System project. AusCar X - $53,660.00; Benchmark Trails - $44,038.44; Highpoint Siteworks - $24,160.00; K4 Trails - $34,254.00. 

8.Public Hearings

  1. a.Hold public hearing for Retail (on-off sale) Malt Beverage and SD Farm Wine and Retail (on-off sale) Wine and Cider Licenses for Pony Hills LLC dba The Venue at Deadwood at 250 US Hwy 14A. 

  2. b.Set public hearing on April 15 for Mickelson Trail Post Race Party at Outlaw Square: open container in zone 4 from 1:00 p.m. to 6:00 p.m. on Sunday, June 2, 2024. 

  3. c.Set public hearing on April 15 for PBR Event: open container from noon to 10:00 p.m. on Friday, June 7 and Saturday, June 8, fireworks display at 6:00 p.m. each day and waiver of user fees Monday, June 3 through Sunday, June 9, 2024 each day at the Event Complex. 

  4. d.Set public hearing on April 15 for NAJA Shriners Circus Event: waiver of user fees at Event Complex on Friday, June 21 and Saturday, June 22, 2024.  

  5. e.Set public hearing on April 15 for Weekend Freedom Concerts: open container in zone 1 and 2 from 5:00 p.m. until 10:00 p.m. on Friday, July 5, and noon to 10:00 p.m. on Saturday, July 6; street closure on Deadwood Street from Main Street to Pioneer Way from 7:00 a.m. on Friday, July 5 to 1:00 a.m. on Sunday, July 7, 2024; and closure of Siever Street (if needed) from 7:00 a.m. on Friday, July 5 to 1:00 a.m. on Sunday, July 7, 2024. 

  6. f.Set public hearing on April 15 for Days of '76 Events: street closure on Main Street from Lower Main Street at Pioneer Way to Pine Street and a portion of 14A from Lower Main Street to Event Complex from 1:00 p.m. until parade ends on Friday, July 26 and from 9:30 a.m. until parade ends on Saturday, July 27; open container Thursday, July 18 through Monday July 29 from 7:00 a.m. to 2:00 a.m. daily at Event Complex;  special full temporary liquor license on Sunday, July 21 through Saturday, July 27 from 8:00 a.m. to 10:00 p.m. daily and waiver of user fees Wednesday, July 17 through Monday, July 27 at the Event Complex; use of Welcome Center Lot Monday, July 22 through Thursday, July 25, 2024. Spaces will be open for the Chamber staff and the 18 spots in the northeast side of the lot would not be utilized. 

  7. g.Set public hearing on April 15 for Harley Davidson Rally Outlaw Square Activation:  open container in Zone 4, Outlaw Square only from 10:00 a.m. to 10:00 p.m. on the following days: Saturday, August 3, Sunday, August 4, Tuesday, August 6, Wednesday, August 7, Thursday, August 8 and Saturday, August 10; open container in Zone 4, Outlaw Square only from 3:00 p.m. to 10:00 p.m. on the following days: Monday, August 5 and Friday, August 9, 2024. 

  8. h.Set public hearing on April 15 for Mustang Rally Event:  street closure, Main Street from Wall to Deadwood Street, and parking on Main Street from Wild Bill Bar to Nugget Saloon, northwest side only from 10:00 a.m. to 2:00 p.m. on Thursday, August 29, 2024.    

  9. i.Set public hearing on April 15 for Deadwood Jam Event: street closure on Deadwood Street from Main Street to Pioneer Way from 8:00 a.m. on Thursday, September 12 to 3:00 a.m. on Sunday, September 15; street closure on Siever Street from 6:00 a.m. to 10:00 p.m. each day on Friday, September 13 and Saturday, September 14 if needed; open container in Zones 1 and 2 on Friday, September 13 from 5:00 p.m. to 10:00 p.m. and Saturday, September 14 from noon to 10:00 p.m.; waiver of banner and vending fees Friday, September 13 and Saturday, September 14, 2024.  

  10. j.Set public hearing on April 15 for Oktoberfest events: open container in zones 1 and 2 Friday, October 4 from 5:00 to 10:00 p.m. and Saturday, October 5 from noon to 10:00 p.m.; street closure on Main Street from Wall to Deadwood Street from 9:00 a.m. to 6:00 p.m. and waiver of banner fees on Saturday, October 5, 2024.  

  11. k.Set public hearing on April 15 for Wild West Songwriters Festival Events: open container in zones 1 and 2 on Thursday, October 17 and Friday, October 18 from 5:00 to 10:00 p.m., and Saturday, October 19, 2024 from noon to 10:00 p.m. 

  12. l.Set public hearing on April 15 for Deadweird Events: open container in zones 1 and 2 Friday, October 25 from 5:00 p.m. to 10:00 p.m. and Saturday, October 26 from noon to 10:00 p.m.; street closure on Main Street from Wall to Pine from 4:00 p.m. Saturday, October 26 to 6:00 a.m. Sunday, October 27, 2024.  

9.Old Business

10.New Business

  1. a.Act as Board of Adjustment and approve/deny Conditional Use Permit - Vacation Home Establishment - 81 Charles Street - Lorann Berg (on behalf of BNS Properties, LLC) legally described as Lot 7 in Block 74 of the Original Town of Deadwood, Lawrence County, South Dakota, as shown on the P.L. Rogers map of the Town of Deadwood.

  2. b.Permission to purchase/install eight Verkada cameras and one Verkada viewing station at the Deadwood Recreation Center from Technology Inc. at a cost not to exceed $17,499.81. (To be paid from Parking and Transportation, Historic Preservation and Rec Center equipment budgets.)  

  3. c.Permission to purchase two DVR camera recorders with installation from Gene's Lock Shop at a cost not to exceed $3,074.92 for '76 Museum and Outlaw Square. (To be paid by Public Buildings equipment line item.)   

  4. d.Permission to purchase a Craco HD Linedriver for striping parking lots and residential areas from Diamond Vogel at a cost not to exceed $8,582.86. Cost will be split from the Parking and Transportation and Streets budget.

  5. e.Permission to hire Interstate Engineering to inspect the Charles Street bridge, McKinley Street bridge, and the 76 Drive bridge at a cost not to exceed $12,500.00. These are SDDOT required inspections and is cost shared at an 80% State/20% municipality split.

  6. f.Permission to purchase 22' long X 15' wide shade canopy for baseball fields from Black Hills Tent and Awning, and repair existing canopy in total amount not to exceed $3,779.59.  (To be paid from Parks budget.)

11.Informational Items and Items from Citizens

  1. a.Reminder Election Day is April 9, 2024 from 7:00 a.m. to 7:00 p.m. You can early vote at the Finance Office Monday through Friday 8:00 a.m. and 5:00 p.m.

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

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