City Commission Regular Meeting Monday, May 19, 2025 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of May 5, 2025 City Commission minutes.

4.Approve Bills

  1. a.Approval of Bill List for May 19, 2025.

5.Items from Citizens on Agenda

  1. a.Permission to accept Mayor’s appointment of Charles Eagleson to the City Commission effective May 19, 2025 for a one-year term. 

  2. b.Swear In and taking Oath of Office 
    Commissioner - Charles Eagleson 

  3. c.Permission to accept Mayor’s appointment of Jim Williams to the Planning and Zoning Commission effective May 21, 2025 to fill the unexpired seat of Charles Eagleson. Term will expire December 31, 2027. 

  4. d.Commission Department Appointments

    Charlie Struble-Mook - Commissioner of Finance & Revenue and Public Safety (Police & Fire) 
    Sharon Martinisko -  Commission President, Commissioner of Parks, Recreation & Events, Chamber of Commerce Representative and Council of Local Governments Representative
    Michael Johnson -  Commissioner of Parking & Transportation, Library Representative and Deadwood History Board Member
    Blake Joseph - Commissioner of Historic Preservation and Planning & Zoning
    Charles Eagleson -  Commissioner of Public Works & Utilities

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to remove Billy Fritze, Mt Moriah ticket booth attendant from payroll effective May 6, 2025.

  2. b.Permission to accept retirement letter from Streets Superintendent, James Lee, effective May 23, 2025. (34 years of service to the City of Deadwood)

  3. c.Permission to hire Addison Long and Caleb Vrem as seasonal lifeguards at $16.50 per hour effective May 22, 2025 pending pre-employment screening.

  4. d.Permission to Hire John Backlund as seasonal trolley driver at $17.15 per hour effective May 27, 2025 pending pre-employment screening.

  5. e.Permission to hire August Rodiack for Seasonal Library Assistant I (up to 40 hours per week) at $16.00 per hour effective May 21, 2025 pending pre-employment screening.

  6. f.Permission to hire Landen Mattson and Finn Cain as Seasonal Parks Technician at $17.00 per hour effective May 22,2025 pending pre-employment screening.

  7. g.Resolution 2025-13 In Support of Application to Occupy SD Department of Transportation Highway Right of Way for Days of '76 Parade July 25 and 26, 2025.

  8. h.Permission for Mayor to sign Oakridge Cemetery Certificate of Purchase and Warranty Deeds for Darrick Schumacher. 

  9. i.Permission for Mayor to sign Permanent Utility Easement with Northern Hills Transport to maintain underground utilities along the Welcome Center Boardwalk legally described as Portions of P.L. Rogers Map Lots including portions of School Lot No. 4, School Lot No. 3, Probate Lot 204, Probate Lot 227, Probate Lot 302, and Probate Lot 91, all located in Section 23, Township 5 North, Range 3 East of the Black Hills Meridian, City of Deadwood, Lawrence County, South Dakota.

  10. j.Permission to accept property transfer from Southside Service, Inc. legally described as Tract 2 and Dedicated Public Right of Way of Mollman Subdivision, City of Deadwood, Lawrence County, South Dakota, located in the NE 1/4 of Section 27, T5N, R3E, BHM according to Plat Document #2025-1600.

  11. k.Permission for Mayor to sign Warranty Deed for Mollman Subdivision property transfer legally described as Tract 1, City of Deadwood, Lawrence County, South Dakota, located in the NE 1/4 of Section 27, T5N, R3E, BHM according to Plat Document #2025-1600.

  12. l.Permission for the Mayor to sign temporary construction and permanent utility easements associated with the Highway 85 water redundancy project with the following land owners: DBUH,LLC; Kanti Patel; Gary Nelson, Trustee; Twin City Fruit LLC. 

  13. m.Permission for the Mayor to sign notice of award, contract and payment bond with Underground Construction LLC for Highway 85 Drinking Water Redundancy Project at a cost of $1,684,993.00. (Project awarded May 5, 2025).

  14. n.Permission for Mayor to sign contract with Western Construction, Inc. for construction of the Deadwood Hill Trailhead Parking Lot at a cost of $1,006,911.00.  (Project awarded on April 21, 2025. To be paid by Parking & Transportation Improvements line item.) 

  15. o.Permission for Mayor to sign agreement with Catering by Dave for Event Center Concessionaire and rental of professional kitchen on a year-round basis through December 31, 2029.  

  16. p.Permission for Mayor to sign contract with Stone Land Services in the amount of up to $15,000.00 for the ongoing creation of a database of title research for ownership early Deadwood properties within the core district of the National Historic Landmark. (To be paid by HP Public Ed line item.)

  17. q.Permission to approve grant application from Broken Boot Gold Mine for a Not-for-Profit Grant in the amount of $25,463.64 for repairs to exit tunnel to mine. (Approved by HPC on 05-14-2025)

  18. r.Permission to approve Not-for-Profit Grant application from Days of '76 Inc. for log staining, repairs and replacement in the amount of $16,710.00. (Approved by HPC 05-14-2025)

  19. s.Permission to allow Mike Klamm, Sarah Van Tassel, John Beck and Steven Schramm to travel in city vehicle on June 12-14, 2025 to Watertown for SD Fire School. Expenditures not to exceed $785.00. (To be paid by Fire Dept travel line item.)

  20. t.Permission to pay Wareing Ford for trolley spark plugs, coil assemblies and ignition wires in the amount not to exceed $3,121.36.  (To be paid by Trolley Repairs line item.)

  21. u.Permission pay Jerry Greer's Engineering Auto for six new tires for Engine 2 in amount not to exceed $4,271.68. (To be paid by Fire Dept repair line item.)  

  22. v.Permission to pay Sontech for an in-car patrol computer to include mounting hardware and install in the amount not to exceed  $5,309.65. (To be paid by Police equipment line item.)   

  23. w.Permission to pay Premier Surfaces to replace the granite surface railing at Outlaw Square in an amount not to exceed $6,113.06.  (To by paid by Public Buildings repair line item.)  

  24. x.Permission to hire Schmidt Construction to pour 25'x14' concrete pad under main Days of '76 grandstands in amount not to exceed $4,920.00. (To be paid by HP Capital assets line item.)

7.Bid Items

8.Public Hearings

  1. a.Hold public hearing for Red Knights Visit: Use of Quest Lot from 4:00 p.m. to 9:00 p.m. on Friday, June 27, 2025.  

  2. b.Hold public hearing for Days of '76 Events: street closure on Main Street from Lower Main Street at Pioneer Way to Pine Street and a portion of 14A from Lower Main Street to Event Complex from 1:00 p.m. until parade ends on Friday, July 25 and Saturday, July 26; open container Thursday, July 17 through Monday July 28 from 10:00 a.m. to 2:00 a.m. daily at Event Complex; special full temporary liquor license on Sunday, July 20 through Saturday, July 26 from 10:00 a.m. to 11:00 p.m. daily and waiver of user fees Wednesday, July 16 through Monday, July 28 at the Event Complex.

  3. c.Hold public hearing for Harley Davidson Demo Rides: Use of Welcome Center Lot on Tuesday, July 29 at 9:00 a.m. through 10:00 p.m. on Friday, August 8, 2025, will be set up on Pioneer Way side of lot.

  4. d.Hold public hearing for Harley Davidson Rally Outlaw Square Activation: open container in Zone 4, Outlaw Square only from 10:00 a.m. to 7:00 p.m. on the following days: Saturday, August 2, Sunday, August 3, Tuesday, August 5, Wednesday, August 6, Thursday, August 7 and Saturday, August 9; open container in Zone 4, Outlaw Square only from 3:00 p.m. to 7:00 p.m. on Monday, August 4 and open container in Zone 3 from 10:00 a.m. to 7:00 p.m. on Friday, August 8, 2025. 

  5. e.Hold public hearing for Medicine Wheel Riders: Use of Interpretive Lot from 8:00 a.m. to 6:00 p.m. on Sunday, August 3, 2025.  

  6. f.Hold public hearing for The Drifters Concert: open container in zone 1 and 2 from 5:00 p.m.  to 10:00 p.m. and street closure on Deadwood Street from Main Street to Pioneer Way from 5:00 p.m. to 11:00 p.m. on Tuesday, August 19, 2025. 

  7. g.Hold public hearing for Deadwood Jam Event: open container in Zones 1 and 2 on Friday, September 19 from 5:00 p.m. to 10:00 p.m. and Saturday, September 20 from noon to 10:00 p.m.; street closure on Deadwood Street from Main Street to Pioneer Way from 8:00 a.m. on Thursday, September 18 to 3:00 a.m. on Sunday, September 21; street closure on Siever Street from 6:00 a.m. to 10:00 p.m. each day on Friday, September 19 and Saturday, September 20 and waiver of banner and vending fees on Friday, September 19 and Saturday, September 20, 2025.  

  8. h.Set public hearing on June 2 for Convention Center (on-sale) Liquor (CL-15404), Package (off-sale) Liquor (PL-4522), Retail (on-off sale) Malt Beverage & SD Farm Wine (RB-2609) and Retail (on-off sale) Wine and Cider (RW-6401) License transfers from Earnest Hospitality LLC to Hospitality Management, LLC dba Deadwood Gulch Resort. 

9.Old Business

  1. a.Permission for Mayor to sign Lease Agreement with Deadwood Gulch Lodge, LLC for overflow parking from May 15, 2025 to October 15, 2025 on the Slag Pile. (Lease of $30,000.00 to be paid by BID 8) (Continued from May 5, 2025) 

  2. b.Permission for Mayor to sign agreement with Alpha 6 Inc. for Automated Teller Machines throughout City properties. (Continued from May 5, 2025.) 

10.New Business

  1. a.Act as the Board of Adjustment and Approve/Deny the continued use -  Annual Review - Conditional Use Permit for Bed and Breakfast Establishment – 771 Main Street – Tucker Inn, legally described as Lots 7 and 8, Block 24, Original Town, City of Deadwood, Lawrence County, South Dakota. (Approved by the Planning & Zoning Commission on May 7, 2025)

  2. b.Act as Board of Adjustment and Approve/Deny continued use - Annual Review - Conditional Use Permit for Bed and Breakfast Establishment – 768 Main Street – The Jordans, legally described as Part of Lots 46 & 47, Block 23, Original Townsite, City of Deadwood, Lawrence County, South Dakota. (Approved by Planning & Zoning Commission May 7, 2025)

  3. c.Act as Board of Adjustment and Approve/Deny continued use Annual Review - Conditional Use Permit for Bed and Breakfast Establishment – 29 Van Buren Avenue – Victorian on Van Buren, legally described as The southerly 57 feet of Lots 21, 22, 23 and 24, Block 50, Original Townsite, City of Deadwood, Lawrence County, South Dakota. (Approved by Planning & Zoning Commission May 7, 2025)

  4. d.Review 2024 Unaudited Annual Report for the City of Deadwood.

  5. e.Permission to hire Sacrison Paving for mill, overlay and striping of Interpretive Lot at an amount not to exceed $57,396.60 (To be paid by Parking & Transportation repair line item).

  6. f.Permission to pay Black Hills Asphalt for crack seal on selected streets in the amount not to exceed $9,734.71. (To be paid by Streets repair line item.) 

  7. g.Permission to sign five year lease for a 2025 Caterpillar 938 Wheel Loader from Butler Machinery at a total cost of $199,658.81 including trade-in of 2019 Caterpillar 938M. (To be paid by Streets equipment line item.)

11.Informational Items and Items from Citizens

  1. a.Raffle permit received from Red Knights International Motorcycle Club. Drawing will be held June 28, 2025.

  2. b.Public Notice to cut noxious weeds and tallgrass regulations.  

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action.
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action.

13.Adjournment

This will be a public Meeting conducted through Zoom.  Login name is required to join the meeting.  

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