City Commission Regular Meeting Monday, October 20, 2025 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of October 6 and October 20, City Commission minutes. 

4.Approve Bills

  1. a.Approval of Bill List for October 20, 2025.

5.Items from Citizens on Agenda

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to accept resignation from seasonal Mt. Moriah ticket booth attendants, Trudy Anderson, Ruth Durst, Barbara Hughes and Sandra Parsons effective October 11, 2025.

  2. b.Permission to move Olivia Weiler from Parks Technician to Water Operator (same rate of pay) effective October 19, 2025.    

  3. c.Permission to accept resignation from Admin Assistant Sandra Glover effective October 17, 2025.  

  4. d.Permission to advertise in house for 5 days and then with outside sources for part-time Fire Administrative Assistant at $16.00 per hour.

  5. e.Permission to accept resignation from part-time trolley driver Herbert Cowart and permission to remove seasonal trolley drivers Kyle Kooima and Randi Coddington from payroll all effective October 19, 2025.

  6. f.Approve Personnel Policy 2.18.5 Artificial Intelligence (AI) Use.

  7. g.Permission for Mayor to sign Oakridge Cemetery Certificate of Purchase and Warranty Deed for Niel Reller and transfer Certificates and Warranty Deeds from Sophia Bichler to Linda and Don Willis. 

  8. h.Permission to reduce property mowing bill (work completed by City staff per Ord 8.20.030) from $425.00 to $306.00 for 32 Denver Street. 

  9. i.Permission to print 2026 Community History Calendar in conjunction with Deadwood History, Inc. at a cost to Historic Preservation of up to $2,700.00. (To be paid by Public Education line item.)

  10. j.Permission to accept 27 Deadwood Street (Pipe Dream Entertainment, LLC) into the Facade Easement Program.

  11. k.Permission to pay Summit Fire Protection for annual fire extinguisher testing in the amount of $4,809.45. (To be paid by Public Buildings professional services line item.)  

  12. l.Permission to make second-half of 2025 Budget Allocation to Deadwood-Lead Economic Development in the amount of $19,000.00. (To be paid from Bed and Booze budget.)  

  13. m.Permission to make 2025 budget allocation to Days of '76 in the amount of $10,000.00 from Bed and Booze Fund.  

  14. n.Permission to make 2025 budget allocation to Twin City Animal Shelter in the amount of $3,250.00. (To be paid from Animal Control Professional Services.)  

  15. o.Permission to pay Central Square Technologies (Tritech) for annual software maintenance in the amount of $6,604.42. (To be paid from Police Professional service line item.) 

  16. p.Permission to purchase up to 6100 gallons of regular non-ethanol gas from Southside Service for $2.75 per gallon. (To be paid by the Streets supplies budget.)

  17. q.Permission to approve Construction Change Order #1 for additional asphalt on McGovern Hill Road for the City retaining wall project associated with 300 McGovern Hill in the amount of $6,125.00 bringing total contract to $157,125.00. (To be paid from HP Retaining Wall budget.)

  18. r.Permission to hire Tree Wise Men to remove large Spruce tree next to structures and electrical hazards at a cost not to exceed $4,000.00. (Payment line item TBD as it's associated with FEMA project.)  

  19. s.Permission to hire Tree Wise Men to remove large Boxelder tree next to structures and retaining wall at a cost not to exceed $9,000.00. (Cost to be paid from HP Retaining Wall budget due to association with retaining wall project at 34 and 35 Jackson.)

  20. t.Permission to pay Station Automation, Inc. for PSTrax software in the amount of $2,950.00. (To be paid by Fire Dept. Professional Services.)  

7.Bid Items

8.Public Hearings

  1. a.Hold public hearing for Retail (on-off sale) Malt Beverage & SD Farm Wine and Retail (on-off sale) Wine License transfers from Gold Run, LLC to Anand Hospitality, LLC dba Super 8 Deadwood at 196 Cliff Street. 

9.Old Business

10.New Business

  1. a.Act as Board of Adjustment and approve/deny Request for Variance to front yard setback requirements for 118 Mystery Wagon Road, legally described as Lot 2A, Block 3A of Palisades Tract of Deadwood Stage Run Addition to the City of Deadwood formerly Lot 2, Block 3A located n the SW 1/4 of Section 14, the SE 1/4 of Section 15, the NE 1/4 NE 1/4 of Section 22 and the N 1/2 NE 1/4 of Section 23, T5N, R3E, B.H.M., City of Deadwood, Lawrence County, South Dakota (Approved by Planning and Zoning Commission October 1, 2025.)

  2. b.Act as Board of Adjustment and approve/deny Application for Plat - New Lots and Public Right of Way and Update to Existing Lot - Stage Run Addition legally described as Plat of Lots 1R, 7R and 12R, Block 5, formerly Lots 1, 7 and 12, Block 5; Lots 27, 30 and 58, Block 4 and the dedicated Public Right of Way of Palisades Tract of Deadwood Stage Run Addition to the City of Deadwood and a portion of Tract B of Palisades Stone Placer, M.S. 696 all located in the SW 1/4 of Section 14, the SE 1/4 of Section 15, the NE 1/4 NE 1/4 of Section 22 and the N 1/2 NW 1/4 of Section 23, T5N, R3E, B.H.M., City of Deadwood, Lawrence County, South Dakota. (Approved by Planning and Zoning Commission on October 15, 2025.) 

  3. c.Second Reading of Ordinance 1434 - Chapter 5.06 Mobile Food and Beverage Vending Permit.

  4. d.Second Reading Ordinance 1435 - Chapter 5.28, including 5.28.040 - License Application, 5.28.060 - Fee, Bond and Duration of License and 5.28.080 - Exceptions.

  5. e.First Reading of Ordinance #1436 Budget Supplement #6 for 2025.

  6. f.Permission to purchase new UPS battery backup device for city server from Golden West Technology in amount not to exceed $8,573.00. (To be paid by IT Equipment line item.)  

  7. g.Permission to hire HGH Construction to replace siding and construct wrap-around porch for 85 Charles Street at a cost not to exceed $94,920.73. (To be paid by HP Capital Assets line item.)

  8. h.Permission to accept quote from Tree Wise Men for creek clean up behind Comfort Inn in the amount not to exceed $15,000.00. (To be paid by Parks-CIP Whitewood Creek Cleanup line item.)

  9. i.Permission to hire Derksen Floors, Inc. to refinish wood floors in the History and Information Center at a cost of $4,500.00. (To be paid from HP Capital Assets line item.)

  10. j.Permission to approve updated invoice from Inland Truck Parts & Service from $17,600.00 (approved 9/15/25) to $18,436.34 for additional repairs needed for Trolley 5 motor replacement. (To be paid by Trolley Repairs Line Item.)

11.Informational Items and Items from Citizens

  1. a.Trunk or Treat from 4:00 p.m. to 6:00 p.m. at the Event Complex and Kidweird from 5:00 p.m. to 8:00 p.m. at Deadwood Gulch Convention Center on Friday, October 31.  

  2. b.Deadwood Volunteer Fire Department will host the Annual Chili Feed Sunday, November 2, 2025 from 11:00 a.m. to 4:00 p.m. Free smoke detectors and/or batteries for those who need them.  

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2(1) w/possible action.
    Executive Session for Legal Matters per SDCL1-25-2(3) w/possible action.
    Executive Session for Union and/or Contractual negotiations per SDCL 1-25-2(4) w/possible action. 

13.Adjournment

This will be a public meeting but also available through Zoom. To participate, join Zoom Meeting and identify your name when joining. 

URL:                  https://us02web.zoom.us/j/6055782082?pwd=Z1QrRXhXaXp4eStPSjg2YjVTNUtZQT09
Meeting ID:        605 578 2082
Password:         1876
One tap mobile: 669-900-9128


Please be considerate of others and if you no longer have business activities during the meeting, do not feel obligated to remain.