City Commission Regular Meeting Monday, March 20, 2023 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of March 6, 2023 City Commission minutes

4.Approve Bills

  1. a.Approval of Bill List for March 20, 2023 and additional bill

5.Items from Citizens on Agenda

  1. a.Deadwood Police Officer of the Year Award - Aaron McPheeters 

  2. b.Lead Deadwood Youth Advocacy Group Discussion - Chad Blair 

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to accept retirement letter from Assistant Finance Officer, Ronda Morrison, effective June 9, 2023.  (37 years of service to the City of Deadwood) 

  2. b.Permission to approve revised job description for Assistant Finance Officer.  

  3. c.Permission to advertise in-house for 5 days and in official newspaper for Assistant Finance Officer position at $27.00-$30.00 per hour (D17-D20 rank) depending on education, experience and qualifications. 

  4. d.Permission to accept retirement letter from Equipment Mechanic Charles Quenzer, effective June 1, 2023.  (32 years of service to the City of Deadwood) 

  5. e.Permission to advertise in-house for 5 days and in official newspaper for Equipment Mechanic at $22.00-$24.00 per hour (D12-D14 rank) depending on education, experience and qualifications. 

  6. f.Permission to increase wage of Trolley Driver Kyle Kooima to $16.48 per hour effective March 26, 2023 after one year of service.

  7. g.Permission to advertise for six seasonal Mt Moriah ticket booth attendants at $14.33 per hour.  

  8. h.Permission to hire Samatha Hamann as Historic Preservation Archival Intern at $14.33 per hour effective May 15, 2023 pending pre-employment screening.  

  9. i.Recommendation from Event Committee to waive user fees for Deadwood Mickelson Trail Marathon due to issues with parking at Event Complex during 2022 Deadwood Mickelson Trail Marathon Event.   

  10. j.Allow use of public property for Deadwood Mickelson Trail Marathon: use of Sherman Street Lot Saturday, June 3 through Sunday, June 4, use of Event Complex parking area on Sunday, June 4, 2023 from 5:00 a.m. to 3:00 p.m. Deposit has been received.  

  11. k.Allow use of public property at the Event Complex on Thursday, September 21 through Saturday, September 23, 2023 for Black Hills Jeep Jamboree.  

  12. l.Permission for Mayor to sign contract with Lead-Deadwood School District for use of Rec Center swimming pool for elementary school at cost of $1,500.00 from March 27 to May 12, 2023.  

  13. m.Permission for Mayor to sign contract with Black Hills University for use of Rec Center swimming pool at a cost of $200.00 per day (4 hours) for Friday, April 21 and Sunday, April 23, 2023.     

  14. n.Permission to renew 2023 software maintenance with ESRI in the amount of $18,210.00 and allow Planning, Zoning and Historic Preservation Officer to sign. Cost will be shared between departments using the software as budgeted.

  15. o.Approve Livery Vehicle Permits (2) for Deadwood Alive for 2023.  Approved by Parking and Transportation on March 9, 2023.

  16. p.Permission for Mayor to sign an Assignment and Assumption Agreement for the Contract between the City of Deadwood and LTAS. Avenu acquired LTAS/Harmari which is the software system the City uses for tracking and enforcing short-term rental properties.

  17. q.Permission to purchase two water meters from Metering and Technology Solutions in the amount of $2,877.50.  (To be paid from Water Dept. Supply budget with reimbursement coming from LD Hospital.) 

  18. r.Permission to purchase 5,500 gallons of gasoline from Southside Service at $3.01 per gallon. 

7.Bid Items

  1. a.Accept negotiated price and allow Mayor to sign contract with Sabo Construction, Inc. for Retaining Wall Replacement Project at 8 Jefferson in the amount of $218,500.00 to be paid by owner and HP Retaining Wall budget.  (Project originally bid in June 2022 with bids rejected due to cost.)

  2. b.Permission to advertise and set bid opening for the “Days of 76 VIP Grandstand – Concessions Building” with bid opening at 2:00 p.m. on Thursday, April 27, 2023 with results to City Commission on May 1, 2023.

  3. c.Permission to advertise and set bid opening for the City wall adjacent to "Berg Jewelry Stair Enclosure” with bid opening at 2:00 p.m. on Thursday, April 27, 2023 with results to City Commission on May 1, 2023.

  4. d.Permission to advertise and set bid opening for the retaining wall at 5 Harrison Street with bid opening at 2:00 p.m. on Thursday, April 27, 2023 with results to City Commission on May 1, 2023.

8.Public Hearings

  1. a.Hold public hearing for Mickelson Trail Post Race Party at Outlaw Square: open container in zone 4 from 2:00 p.m. to 5:00 p.m. on Sunday, June 4, 2023.

  2. b.Hold public hearing for Wild Bill Days Event: street closure on Main Street, Deadwood to Pine at 9:00 a.m. on Thursday, June 15 through 10:00 p.m. Saturday, June 17; street closure on Main Street, Wall to Deadwood from 2:15 p.m. on Thursday, June 15 through 2:00 a.m. on Sunday, June 18;  open container in zones 1 and 2 Thursday, June 15 from 5:00 a.m. to 10:00 p.m. and Friday, June 16 and Saturday, June 17 from noon to 10:00 p.m., use of public property Friday, June 16 for Midnight Cowboy 5K, waiver of banner and vending fees Friday, June 16 and Saturday, June 17 for the following non-profits: Deadwood Chamber and Northern Hills Alliance for Children.

  3. c.Hold public hearing for July 4th Parade: street closure: Main Street from Lower Main at Pioneer Way to Pine from 3:00 p.m. till parade ends Tuesday, July 4, 2023.     

  4. d.Hold public hearing for Mustang Rally Event:  street closure, Main Street from Wall to Deadwood Street, and parking on Main Street from Wild Bill Bar to Nugget Saloon, northwest side only from 10:00 a.m. to 2:00 p.m. on Thursday, August 31, 2023.    

  5. e.Hold public hearing for Deadwood Jam Event: street closure on Deadwood Street from Main Street to Pioneer Way from 8:00 a.m. on Thursday, September 14 to 2:00 a.m. on Sunday, September 17; street closure on Siever Street from 6:00 a.m. to 10:00 p.m. each day on Friday, September 15 and Saturday, September 16; open container in Zones 1 and 2 on Friday, September 15 from 5:00 p.m. to 10:00 p.m. and Saturday, September 16 from noon to 10:00 p.m.; waiver of banner and vending fees Friday, September 15 and Saturday, September 16, 2023.  

  6. f.Set public hearing on April 3 for Retail (on-off sale) Malt Beverage & SD Farm Wine License transfer from Chubby Chipmunk Hand Dipped Chocolates to Carolle & Seth Tautkus dba Chubby Chipmunk at 420 Cliff Street. 

  7. g.Set public hearing on April 3 for PBR Event: open container from noon to 10:00 p.m. on Friday, June 9 and Saturday, June 10 and waiver of user fees Thursday, June 8 through Sunday, June 11, 2023 at Event Complex.  

  8. h.Set a public hearing on April 3 for Days of '76 Events: street closure on Main Street from Lower Main Street at Pioneer Way to Pine Street and a portion of 14A from Lower Main Street to Event Complex from 1:00 p.m. until parade ends on Friday, July 28 and from 9:30 a.m. until parade ends on Saturday, July 29; open container Thursday, July 20 through Sunday July 30 from 7:00 a.m. to 2:00 a.m. daily;  special full temporary liquor license on Sunday, July 23 through Saturday, July 29 from 8:00 a.m. to 10:00 p.m. daily and waiver of user fees Wednesday, July 19 through Monday, July 31, 2023 at the Event Complex.  

  9. i.Set public hearing on April 3 for Monsters of Destruction Event: open container on Friday, June 30 and Saturday, July 1 from 2:00 p.m. to 10:00 p.m.; and waiver of user fees Thursday, June 29 through Sunday, July 2, 2023 at the Event Complex.  

  10. j.Set public hearing on April 3 for Kool Deadwood Nites Event: street closure on Main Street from Wall to Deadwood at 2:15 p.m. Wednesday, August 23 to 2:00 a.m. Sunday, August 27; street closure on Siever Street on Thursday, August 24 from 5:00 p.m. to 10:00 p.m.; street closure on Main Street from Deadwood to Pine street on Thursday, August 24 from 3:00 p.m. to 10:00 p.m.; street closure on Main Street from Deadwood to Pine Street on Friday, August 25 and Saturday, August 26 from 3:00 p.m. to 10:00 p.m. daily; street closure on Main Street from Lower Main Street at Pioneer Way to Pine Street from 8:00 a.m. to 3:00 p.m. for parade and Show and Shine on Sunday, August 27; open container in Zones 1 and 2 on Wednesday, August 23 from 5:00 p.m. to 10:00 p.m. and Thursday, August 24, Friday, August 25, Saturday, August 26 and Sunday, August 27 from noon to 10:00 p.m. daily; waiver of banner fees Thursday August 24 through Sunday, August 27; waiver of vending fees for the following non-profits: Deadwood Chamber and American Legion Wednesday, August 23 through Sunday, August 27; waiver of vending fees for Napa at Welcome Center Lot Thursday, August 24 through Saturday, August 26; use of Interpretive Lot 2:00 a.m. Thursday, August 24 to 2:00 p.m. Sunday, August 27; use of Welcome Center Lot 6:00 a.m. Wednesday, August 23 to 10:00 p.m. Saturday, August 26; and use of Event Complex, Friday, August 25 through Sunday August 27; Main Street parking on Thursday, August 24 to Saturday, August 26 from 10:00 a.m. to 10:00 p.m. daily.     

9.Old Business

  1. a.Approve Resolution 2023-06 Membership Rates for Rec Center 

10.New Business

  1. a.Approve Resolution 2023-07 Declare Surplus Property and donate to City of Lead and destroy.   

  2. b.First Reading of Ordinance #1365 Budget Supplement 1 for 2023

  3. c.Permission to approve Historic Preservation Commission's recommendation to award Deadwood Masonic Association in the amount $9,639.31 for upgrading restroom to ADA standards.  (To be paid by Not-for-Profit Grant program.)

  4. d.Permission to allow Public Works to release and advertise the Request for Proposal for cleaning services for City's thirteen (13) municipal facilities with RFP due to City Hall on April 19, 2023 by 5 p.m.

11.Informational Items and Items from Citizens

  1. a.Raffle permit received from American Legion Post 31/VFW Post 5959.  Drawing will be held Monday, May 29, 2023.

  2. b.Raffle permit received from South Dakota American Legion Foundation.  Drawing will be held Friday, February 16, 2024.  

  3. c.Raffle permit received from Abbot House.  Drawing will be held April 1, 2024.  

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

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