Event Committee Meeting Thursday, September 25, 2025 10:00 AM City Hall, 102 Sherman Street, Deadwood, SD 57732

1.ROLL CALL

2.APPROVAL OF MINUTES

  1. a.Approval of August 28, 2025 minutes.

3.OLD BUSINESS

  1. a.Recap of end of August/September Events: Fair in the Square, Motorsports Arenacross Race, Jeep Jamboree, Black Hills Veterans March, Deadwood Jam. 

4.NEW BUSINESS

  1. a.Parts Unlimited Discussion. 

  2. b.Approve Special Event Application changes. 

  3. c.Approve Event Complex Rental and Use Agreement changes. 

  4. d.Approve Event Complex Use Guidelines and Information changes. 

5.REFUNDS

  1. a.Days of '76 Rodeo - July 20-26, 2025 - $1,5550.00. Continued from August 28. 

  2. b.Motorsports Arenacross Race - September 6 - $2,350.00 

  3. c.Jeep Jamboree - September 18-20 - $1,150.00. 

  4. d.Black Hills Veterans March - September 19-20 - $1,000.00. 

6.UPCOMING EVENTS

  1. a.Lead Deadwood High School Homecoming Parade - September 26 - Street closure. 

  2. b.Oktoberfest - October 3-4 - open container in zone 1 and 2, street closure, waiver of banner fee. 

  3. c.Parts Unlimited Dealer Ride - Use of public property at Event Complex. 

  4. d.Wild West Songwriters Festival - October 16-18 - open container. 

  5. e.Deadweird - October 24-25 - open container in zone 1 and 2, street closure and use of public property at Event Complex on October 31 for Trunk and Treat. 

  6. f.Chace Wedding - October 25 - use of Event Complex. 

7.OPEN DISCUSSION

8.MEETING ADJOURNMENT

  1. a.Next meeting will be Thursday, October 30, 2025 at 10:00 a.m.