City Commission Regular Meeting Monday, May 15, 2023 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of May 1, 2023 City Commission minutes

4.Approve Bills

  1. a.Approval of Bill List for May 15, 2023

5.Items from Citizens on Agenda

  1. a.Introduction and Welcome of Police Officers - Tashon Clark and Keegan Holzapfel

  2. b.Recognition of firefighters Joel Ellis, Anita Knipper and Jade Rodiack on completing Firefighter 1 and 2 courses. 

  3. c.Days of '76 selected as a Tour Rodeo 

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to approve revised Section 2.16 Accident Reporting and Investigation in the Employee Handbook, effective May 16, 2023.

  2. b.Permission to promote James Lee to Streets Superintendent at $29.00 per hour (D19 rank) effective May 16, 2023. 

  3. c.Permission advertise in-house for 5 days and in official newspaper for Streets Operator/Laborer at $23.00 (D13 rank) per hour.    

  4. d.Permission to hire Brandon Wallin for seasonal Parks position at $14.33 per hour effective May 16th, 2023 pending pre-employment screening.

  5. e.Allow use of public property for The Big Mick: Sherman Street Lot Saturday, June 10, 2023.

  6. f.Permission to extend up to 39 hours of vacation time for Kevin Kuchenbecker until June 30, 2023.   

  7. g.Permission to hire Job Corp student Wallace Cook as Painting Apprentice at $14.33 per hour effective May 17, 2023 pending pre-employment screening.  

  8. h.Permission to accept resignation from police officer Aaron McPheeters effective May 27, 2023.  

  9. i.Permission to advertise in-house for 5 days and in official newspaper for one full-time police officer.  ($25.79  per hour for Certified and $23.22 for Non-Certified.)  

  10. j.Remove Laura Linn from payroll effective May 15, 2023.  

  11. k.Permission to hire Madelynn Geppert for Finance Office at $24.00 per hour effective May 18, 2023, pending pre-employment screening.  

  12. l.Renew 2023-2024 Malt Beverage Licenses, pending payment of property tax and BID taxes.  

  13. m.Request to waive banner fees and requirements for 2023 raffle fundraiser for St. John's Episcopal Church on Gold Street during the 2023 season. (Request approved previous seasons.)

  14. n.Permission to approve recommendation from Mayor Ruth to appoint Molly Brown and re-appoint Leo Diede and Trevor Santochi to three terms on the Historic Preservation Commission beginning June 1, 2023 and ending May 31, 2026.

  15. o.Permission to make 2023 budget allocation to Northern Hills Alliance for Children in the amount of $3,000.00 from Bed and Booze Fund.   

  16. p.Permission for the Mayor to appoint Dory Hanson to the Parking and Transportation Committee.

  17. q.Permission for Mayor to sign Oakridge Cemetery Certificate of Purchase and Warranty Deed for Alma Smith

  18. r.Permission to purchase Rascal Pro 4.5 drag rake from abi Attachment in an amount not to exceed $3,896.80.  (To be paid from Parks equipment.) 

  19. s.Add Louis Longmore effective March 9, 2023; remove Michelle and Steve Peil effective April 13, 2023 from the Volunteer Fire Department Roster for workers compensation purposes. 

  20. t.Permission for Mayor to sign contract with Caleb Sher of Yiddish Book Center to transliterate text of emphemra from Yiddish to English at a cost not to exceed $1,000.00 to be paid from HP Archives line item.

  21. u.Acknowledge Deadwood Volunteer Fire Department 2022 Annual Report.  

  22. v.Permission for Mayor to sign annual parking lease with Peterson CPA for three (3) parking spots located on Seiver Street for a total of $225.00 per month plus tax

  23. w.Permission to purchase 5500 gallons of gas at $3.07 per gallon from Southside Oil with a price not to exceed $16,885.00.

  24. x.Permission for Mayor to sign contract with Stone Land Services (Julie Stone) as an independent contractor to conduct records research for M.S. 72 and M.S. 89. (Project approved by City Commission on May 1, 2023.)

  25. y.Permission to approve additional costs in the amount of $3,750.98 for work associated with Ghost Mural Project at 51, 53, 55 Sherman Street (Adams Block) for cleaning brick in preparation of the restoration work.

7.Bid Items

  1. a.Results of bid opening on Thursday, April 27 at 2:00 p.m. for the retaining wall at 5 Harrison Street.  RCS Construction - $197,000.00, Complete Concrete - $286,795.00.  (Continued from May 1, 2023.) 

8.Public Hearings

  1. a.Hold public hearing for Convention Center (on-sale) Liquor (CL-0506), Retail (on-off sale) Malt Beverage & SD Farm Wine (RB-2659) and Retail (on-off sale) Wine and Cider (RW-6643) License transfers from Hotel Franklin Inc. to SGMSD, LLC dba Franklin Hotel.  

  2. b.Hold public hearing for Retail (on-sale) Liquor (RL-5538), Retail (on-off sale) Malt Beverage & SD Farm Wine (RB-2512) and Retail (on-off sale) Wine and Cider (RW-6436) License transfers from Super G Investments, Inc. to SGMSD, LLC dba Silverado Gaming Establishment and Restaurant.  

  3. c.Hold public hearing for Summer Kick Off Concert: open container in zone 1 and 2 from 5:00 p.m. until 10:00 p.m. on Friday, May 26, and Saturday, May 27 from noon to 10:00 p.m.; street closure on Deadwood Street from Main Street to Pioneer Way from 7:00 a.m. on Friday, May 26 to 1:00 a.m. on Sunday, May 28, 2023.         

  4. d.Hold public hearing for Deadwood Moto Show Event: open container Friday, June 2 from 5:00 p.m. to 10:00 p.m. and Saturday, June 3 from 5:00 p.m. to 10:00 p.m. at the Event Complex; and waiver of user fees Tuesday, May 30 through Monday, June 5 2023 at the Event Complex.  

  5. e.Hold public hearing for NAJA Shriners Circus Event: waiver of user fees at Event Complex Saturday, June 24, 2023.  

  6. f.Hold public hearing for Holistic Fair: open container in zone 3 only from 3:00 p.m. to 7:00 p.m. on Saturday, June 24; street closure on Deadwood Street from Main Street to Pioneer Way from 7:00 a.m. to 10:00 p.m. on Saturday, June 24, 2023.           

  7. g.Hold public hearing for Bev's Poker Run: Main Street Parking from Wall to Lee Street (southwest side only) from 5:00 p.m. to 10:00 p.m. on Sunday, June 25, 2023.

  8. h.Hold public hearing for NAJA Shriners Beer-A-Thon and Craft Beer Tasting: open container in zone 1 and 2 from 5:00 p.m. until 10:00 p.m. on Friday, July 14, and Saturday, July 15 from noon to 10:00 p.m.; street closure on Deadwood Street from Main Street to Pioneer Way from noon on Friday, July 14 to 10:00 p.m. on Saturday, July 15, 2023.         

  9. i.Set public hearing on June 5, 2023 for Shell Rotella Calendar Photography and Filming: street closure on Main Street from intersection of Volin Street and Lower Main Street (archway) from 6:15 a.m. to  7:30 a.m. and Wall to Deadwood from 7:45 a.m. to 9:15 a.m. on Sunday, June 11, 2023.  

9.Old Business

10.New Business

  1. a.Act as Board of Adjustment and consider variance request for front yard setback for Lot 1, Block 3A of Deadwood Stage Run Addition along Mystery Wagon Road for QJP Holdings, LLC (William Pearson).

  2. b.Second Reading Ordinance #1371 Chapter 2.08 City Officers 

  3. c.Rescind motion for Mayor to sign City Five Cent Slot Machine Lease and Operating Agreement transfer from Super G to SGM SD LLC.   Approve Resolution 2023-14 Silverado City Slots Transfer to SGMSD, LLC.  

  4. d.Permission for Fire Dept. to purchase six (6) Motorola AXP4000 radios (including hardware, setup, and installation) from Motorola Solutions in an amount not to exceed $19,337.10  (To be paid from Fire Dept Equipment budget with half reimbursed from Wildland Fire Grant.)   

  5. e.Rescind motion to payoff 2021 Mack Dumptruck Vin # 2317 in the amount of $63,592.36 (2023 and 2024 lease payments) to KS State Bank.

    Discussion on paying off 2021 Freightliner in the amount of $127,841.40 to Mercedes-Benz Financial Services which would be needed to receive the $70,202 rebate from SD DENR - AQ Program. 

  6. f.Review 2022 Unaudited Annual Report for the City of Deadwood.  

  7. g.Permission to issue Form E (subject to state approval) for Medical Manufacturing Cannabis to the following establishment: From the Hills, LLC - 11490 US 14A. 

11.Informational Items and Items from Citizens

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

This will be a public Meeting conducted through Zoom.  To participate, join Zoom Meeting

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