City Commission Regular Meeting 07/05/2022 05:00 PM

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting. Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda.

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

a.Approval of June 20, 2022 City Commission minutes

4.Approve Bills

a.Approval of Bill List for July 5, 2022

5.Items from Citizens on Agenda

a.Deny event center deposit for "Back When They Bucked" per recommendation of event committee due to issues regarding 2022 event.

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of New Business.

a.Permission for the Mayor to sign contract for the Mt. Moriah Cemetery 2022 Improvements with Complete Concrete, Inc. for the base bid as well as all the alternates for a total project cost of $329,040.00 as approved on June 20, 2022.
b.Permission for the Mayor to sign contract with R.C.S. Construction for retaining wall project at 23 Centennial Avenue in the amount of $129,000.00 as approved on June 20, 2022.
c.Permission for the Mayor to sign contract with R.C.S. Construction for retaining wall project at 9 Shine Street in the amount of $164,000.00 as approved on June 20, 2022.
d.Permission to continue project with Stone Land Services, LLC and acknowledge payment of invoice in the amount of $3,200.00 for Title Research MC86 - Main Street Deadwood Project (Boots to Bricks) for services rendered 2/1/2022 through 4/30/22 to be paid from HP Public Education line item. Total amount of project not to exceed $10,000.00 at this time.
e.Approve Loan Agreement 2022-003 with Deadwood History, Inc. for items relating to exhibits for the 100 Years of the Days of 76 Celebration.
f.Outside of Deadwood Grant request for additional funding in the amount $2,500.00 for project of the Mystic Preservation Alliance for a total of $10,000.00.
g.Request from Outlaw Square in the amount of $1,800.00 to support Native American dancing for a Thursday night event to be paid from HP Public Education line item.
h.Permission for Mayor to sign Oakridge Cemetery Certificate of Purchase and Warranty Deed for Robert and Deborah Thorp.
i.Renew Wellmark health insurance for employees from August 1, 2022 through July 31, 2023. Allow Finance officer to sign all associated documents.
j.Approve revised 2022 part-time wage scale, effective July 10, 2022.
k.Employee Handbook 5.12, effective for June 26 payroll.
l.Accept the resignation Mount Moriah Cemetery Ticket Booth Attendant Pat Humphrey effective July 2, 2022.
m.Permission to remove Archives Intern Shyne Addison from payroll effective June 7, 2022.
n.Accept retirement of Transportation Superintendent Kenneth Rehberg effective July 15, 2022.
o.Approved revised job description for Transportation Superintendent.
p.Permission to advertise in-house for 5 days and then in official newspaper for Transportation Superintendent at $23.00 per hour.
q.Accept resignation of Public Works Director Robert Nelson, Jr. effective July 27, 2022.
r.Permission to advertise in-house for 5 days and then in official newspaper for Public Works Director, wage depending on experience.
s.Permission to promote Erik Jandt to Sergeant II position at $27.00 per hour effective July 10, 2022.
t.Accept retirement of Streets Equipment Operator Daniel Bridenstine effective July 7, 2022.
u.Permission to advertise in house for 5 days and then in official newspaper for Streets Operator/Laborer at $23.00 per hour.
v.Accept resignation of Public Buildings/IT Superintendent Lance Sandidge effective July 14, 2022.
w.Approve revised job description for Public Building Superintendent.
x.Permission to advertise in-house for 5 days and then in official newspaper for Public Building Superintendent at $23.00 per hour.
y.Permission to advertise in house for 5 days and then in official newspaper for Public Buildings Maintenance Technician at $19.00 per hour.
z.Accept retirement of Water Superintendent Randy Pfarr effective December 30, 2022.
aa.Permission to advertise in house in 5 days for Water Superintendent at $25.00 per hour.
bb.Permission to hire Joseph Royall-McKeown as part-time seasonal trolley driver at $14.50 effective July 6, 2022, pending pre-employment screening.
cc.Permission for Mayor to sign parking lease with Black Hills Central Reservations for two (2) parking spots located on Seiver Street for a total of $150.00 per month plus tax and applicant shall incur the cost of the signs and installation. Recommended approval by the Parking and Transportation Committee on June 30, 2022.
dd.Permission for Mayor to sign parking lease with Conrad Companies for two (2) parking spots located on Seiver Street for a total of $150.00 per month plus tax and applicant shall incur the cost of the signs and installation. Recommended approval by the Parking and Transportation Committee on June 30, 2022.
ee.Approve recommendation from Parking and Transportation Committee to issue a five year ban to A.J. Bradshaw on use of the Broadway Parking Garage due to innappropriate actions.
ff.Permission to pay invoice from Black Hills Asphalt in amount of $11,876.94 for clean, prep and seal coat the parking lot by the baseball field. To be paid from P&T professional services budget.
gg.Permission to pay invoice from Jacobs Precision Welding in amount of $2,737.88 to fabricate and install tree grate at Outlaw Square. (To be paid by Public Buildings repairs and reimbursed by Outlaw Square.)
hh.Permission to pay Plastic Works for asphalt tail stiffening kit in the amount of $3,570.00. (To be paid from the Streets repairs budget.)
ii.Permission to make 2022 budget allocation to Twin City Clothing in the amount of $2,500.00.
jj.Permission to hire Jim Doolittle for 2023 union negotiations at $400.00 per session.

7.Bid Items

8.Public Hearings

a.Hold public hearing for What Women Want Event: to include street closure on Deadwood Street from Main Street to Pioneer Way from 10:00 a.m. on Friday, July 15 to 9:00 p.m. on Saturday, July 16, 2022.
b.Hold public hearing to review extension of open container Zone 2 to include 93 Sherman Street. (Review was stipulation of original approval.)
c.Waive 45-day requirement and set public hearing on July 18 for Outlaw Shootout AAU Wrestling: street closure on Deadwood Street from Main Street to Pioneer Way from 6:00 a.m. to 6:00 p.m. on Sunday, July 24, 2022.
d.Waive 45-day requirement and set public hearing on July 18 for Brule': street closure on Deadwood Street from Main Street to Pioneer Way from 6:00 p.m. to 11:00 p.m. on Tuesday, July 26, 2022.
e.Set public hearing on July 18 for Deadwood Live: open container in zone 3 from 4:30 p.m. until 10:00 p.m. on Thursday, August 4; street closure on Deadwood Street from Main Street to Pioneer Way from 7:00 a.m. on Thursday, August 4 to 1:00 a.m. on Friday, August 5, 2022.
f.Set public hearing on July 18 for Deadwood Live: open container in zone 3 from 4:30 p.m. until 10:00 p.m. on Friday, September 2; street closure on Deadwood Street from Main Street to Pioneer Way from 7:00 a.m. on Friday, September 2 to 1:00 a.m. on Saturday, September 3, 2022.
g.Set public hearing on July 18 for Back When They Bucked Event: open container from 9:00 a.m. to 9:00 p.m. on Sunday, May 28, 2023 at Event Complex.

9.Old Business

10.New Business

a.Second reading Ordinance #1356 Amending 5.40 Tourist Conveyances.
b.First reading of Ordinance #1357 creating Chapter 1.20 under Title 1 - General Provisions and amending Title 3, Title 12, Title 15 and Title 17.
c.Permission to enter into contracts with Macrovision for the purchase and digitization of 1,000 plus hours of raw footage of Deadwood and preservation projects over the past four decades. Aquistion cost of $30,000 over three year period and contract for services at $30.00 per hour not to exceed 1,000 hours. To be paid for and budgeted for under HP Public Education line item.
d.Permission to hire Norton Mobile Welding LLC to install stainless steel aircraft cable at History & Information Center along railing on Siever Street at cost of $10,403.76 to be paid from HP Capital Assets line item.
e.Accept petition of Annexation for property contiguous to Deadwood on Highway 85 and set public hearing on July 18, 2022. Legally described as follows: Lot A of Lot H2 of HES 613 11-005-03 Lawrence County, South Dakota according to plat 2019-05698.
f.Permission to purchase 2022 Ford F150 Supercab pickup from Scott Peterson for $34,299.00 (SD State Bid pricing) to be paid from Parks equipment budget.

11.Informational Items and Items from Citizens

12.Executive Session

a.Executive Session for Personnel Matters per SDCL 1-25-2 (1) with possible action.
Executive Session for Legal Matters per SDCL 1-25-2(3) with possible action.
Executive Session for Contractual Matters per SDCL 1-25-2(4) with possible action.

13.Adjournment

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