Regular City Council Meeting Monday, June 19, 2023 07:00 PM Council Chambers - 20600 City Center Blvd., Crest Hill, IL 60403

Opening of Meeting:

Pledge of Allegiance

Roll Call

Minutes:

1.Approve the Minutes from the Regular Meeting Held on June 5, 2023

City Council Minutes_06.05.2023.pdf (0.15 MB)

City Attorney:

2.Approval of a Memorandum of Understanding Between the City of Crest Hill, Officer Ryan Tetlow, and Metropolitan Alliance of Police #15

Tetlow MOU (revised) 6-19-23.pdf (0.02 MB)

City Administrator:

Public Works Department:

City Engineer:

3.Execute Two Contracts with Patriot Pavement Marking. for the 2023/2024 MFT Crack Control Program-(Section No 24-00000-00-GM)

A) Execute Contract A for the 2023/2024 MFT Crack Control Program in the Amount of $15,922.50

B) Execute Contract B for the 2023/2024 MFT Crack Control Program in the Amount of $19,000.00

Award Memo MFT Crack Control.pdf (0.06 MB)
Patriot Letter_2023 Crest Hill Crack FIlling - CONTRACT A.pdf (0.30 MB)
Patriot Letter_2023 Crest Hill Crack FIlling - CONTRACT B.pdf (0.22 MB)
_2023 Crest Hill Crack FIlling - CONTRACT A.pdf (0.43 MB)
_2023 Crest Hill Crack FIlling - CONTRACT B.pdf (0.43 MB)
Locations Contract A.pdf (0.10 MB)
Locations Contract B.pdf (0.08 MB)

4.Approve the Following Change Orders, Contracts, and Proposals:

Approve Change Order No 1 with Construction Solutions of Illinois, Inc. for the Water Main Relocation Work at the Hillcrest Shopping Center due to the Construction of New Recruiting Building which will Increase the City Share from this Work for Construction to $365,534.90

Memo-Change Order 1-Council Meeting.pdf (0.06 MB)
Revised Proposal to Relocate Watermain to Berm.pdf (1.00 MB)

5.Approve the Following Change Orders, Contracts, and Proposals:

Approve Change Order No. 1 with V3 Companies for the Chaney and Center Water Main and Roadway Rehabilitation Project which will Increase the Contract Amount to $3,535,133.30

Memo-Change Order 1.pdf (0.06 MB)
Change Order Document 20230530-V3.pdf (0.82 MB)

6.Execute the Route 66 Community Monuments Memorandum of Understanding Agreement between Heritage Corridor Convention and Visitors Bureau and City of Crest Hill

B) Approve a Resolution Approving a Memorandum of Understanding by and Between the City of Crest Hill, Will County, Illinois, and Heritage Corridor Convention and Visitors' Bureau, an Illinois Not-for-Profit Corporation

DCEO Route 66 Monument-Council Meeting.pdf (0.07 MB)
Res. Approving MOU with CVB (Rte. 66 Monument).pdf (0.02 MB)
R66 FY23 MONUMENT Crest Hill (Final for Council (6-19-23).pdf (0.03 MB)

Community Development:

7.Approve an Ordinance Granting a Special Use Permit with Respect to Certain Real Property Located within the Corporate Boundaries of Crest Hill [Application of Events and Venues by James (James Sankey)]

CC_Memo_06_19_2023_Event and Venues by James.pdf (0.07 MB)
Events and Venues by James SU Ordinance with Exbs (6-19-23).pdf (0.03 MB)

8.Approve an Ordinance Granting a Special Use Permit with Respect to Certain Real Property Located within the Corporate Boundaries of Crest Hill (Application of Home Essentials Furniture)

CC_Memo_06_19_2023_Home Essentials.pdf (0.07 MB)
Home Essential Furniture Ordinance with Exhbs (6-19-23).pdf (0.04 MB)

9.Approve a Resolution Approving an Engagement Letter Between the City of Crest Hill, Will County, Illinois, and Ryan LLC for Financial Consulting Services Related to the Division Street Tax Increment Financing District

CC_Memo_06_19_2023_TIF Resolution.pdf (0.07 MB)
Res. approving Eng. Ltr with Ryan-TIF East Side of Weber.pdf (0.02 MB)
Crest Hill IL CI Division Street TIF Engagement Letter 2023-04-14.pdf (0.35 MB)

10.Approve an Ordinance Correcting a Scrivener's Error in the Legal Description in Exhibits to Ordinances Nos. 1946, 1947, and 1948

CC_Memo_06_19_2023_Scrievners Error Weber TIF.pdf (0.07 MB)
ORD Correcting Scriveners Error 6.19.23_Updated_FINAL.pdf (0.02 MB)
22-R0442_2023-06-15_CREST HILL TIF DISTRICT Exh A.pdf (0.02 MB)
22-R0442_2023-06-15_Certificate of Correction Exb B.pdf (0.17 MB)

11.Approve the Following Change Orders, Contracts, and Proposals:

A) Approve Change Order with Cosgrove Construction, Inc. for Construction Work at the City Center in the Amount of $12,915.00

B) Approve Change Order with LVS Solution, Inc. for Construction Work at the City Center in the Amount of $5,030.00

ITEM-Staff-970d5dae7fa74912987159c497c44d05 (1) (1).pdf (0.06 MB)
City Center Change Orders.pdf (0.25 MB)

Police Department:

12.Approve an Ordinance Authorizing the Disposal of Surplus Personal Property Owned by the City of Crest Hill, Will County, Illinois - Retirement of Police Canine Simo

A) Approval of an Acquisition of a New Police Dog

Canine memo 6-19-23 council mtg.pdf (0.06 MB)
6-19-23 Ordinance surplus and sale of police dog.pdf (0.03 MB)
Simo Receipt 6-23.pdf (0.05 MB)

13.Approval of Police Records Supervisor Salary

Police Resord Sup Salary 6-19-12.pdf (0.06 MB)

Mayor's Report:

14.Approve a Three-Day Liquor License Waiver for Festa Italiana - American Italian Cultural Society

Three Day Liquor License-Festa Italiana 2023.pdf (0.06 MB)

15.Approve a Sign Permit Waiver for Festa Italiana - American Italian Cultural Society
16.Approve a Parade Road Closure for Festa Italiana - American Italian Cultural Society

Memo-Festa Italiana Parade 2023 .pdf (0.06 MB)

17.A Resolution Honoring the Zdralevich Family on the 90th Anniversary of Merichka's Restaurant in the City Crest Hill

Memo-Resolution honoring Merichka's.pdf (0.06 MB)
Resolution 1176-Merichka's 90th Anniversary.pdf (0.18 MB)

City Clerk's Report:

18.Approve an Ordinance Authorizing the Donation or Disposal of Surplus Personal Property Owned by the City of Crest Hill, Will County, Illinois to the Illinois Rock & Roll Museum on Route 66

Memo Surplus and Donation of Cable Room Gear.pdf (0.06 MB)
ORDINANCE TO DONATE SURPLUS PERSONAL PROPERTY FROM OLD AV ROOM .pdf (0.02 MB)
Request to Donate Previously Used Cable Room Gear.pdf (0.24 MB)

City Treasurer's Report:

19.Regular and Overtime Payroll from May 22 , 2023 to June 4, 2023 in the Amount of $261,462.72
20.Approval of the List of Bills through June 20, 2023 in the Amount of $976,437.28

21.Approval to Amend the City's Current Purchasing Policy

Memorandum for approval to update the City's current Purchasing Policy.pdf (0.06 MB)
Exhibit A Clean Amended Purchasing Policy 6-12-23.pdf (0.16 MB)
Redlined Exhibit A Amended Purchasing Policy.pdf (1.17 MB)
6-12-23 Resolution to Amend the Purchasing Policy.pdf (0.02 MB)

22.Approval of Two Insurance Contracts from Kroll, LLC:

A) A Motion to Approve a Kroll, LLC Property Insurance Appraisal for the City’s Use in Connection with its Internal Analysis of its Insurance needs and Financial Reporting as of June 30, 2023 for $15,925

B) A Motion to Approve a Kroll, LLC Contract to provide Updated Fixed Asset Accounting Records for Internal Accounting Control and Financial Reporting as of June 30, 2023 for $28,000

Unfinished Business:

New Business:

Committee/Liaison Reports:

City Council Comments:

Public Comment:

Executive Session: If Called by Council for a Good Cause

23.5ILCS 120/2(c)(1): The Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body, Including Hearing Testimony on a Complaint Lodged against an Employee of the Public Body or Against Legal Counsel for the Public Body to Determine its Validity

Adjourn: