Board of Trustees Town Board Meeting Monday, November 25, 2024 07:00 PM Town Hall, 59 S. Somonauk Road Cortland, IL 60112

CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL

APPROVAL OF AGENDA

PUBLIC WISHING TO SPEAK

PRESENTATION IMLRMA CHRIS KORTE - RISK MANAGEMENT INSURANCE

PRESENTATION PROGRESSIVE ENERGY SHAWN AJAZI - UPDATED ENERGY SUPPLY RECOMMENDATION AND COMMUNITY SOLAR

• 1.UPDATED PROGRESSIVE ENERGY PRESENTATION

• Progressive Energy Board Meeting Presentation - Town of Cortland (11-25-2024).pdf (0.20 MB)

PRESENTATION KS DISPLAYS STEVE IRMAN - EXAMPLE CORTLAND SIGNS

PUBLIC HEARING - TRUTH IN TAXATION

• 2.Tax Levy, Truth in Taxation Combined Levy for all corporate purposes for the Town of Cortland and the Cortland Community Library, DeKalb County, Illinois for its fiscal year beginning May 1, 2025, and ending April 30, 2026 

• Public Notice - Truth in Taxation.pdf (0.37 MB)
• 2024 PRELIMINARY TAX LEVY - November Board.pdf (0.12 MB)

CONSENT AGENDA

• 3.Approve Town Board Minutes of October 28, 2024, Approve Expenditure Report of September 2024, Accept the Treasurer's Report of September 2024, Approve a Resolution Authorizing the Destruction of Audio Recordings of Closed Session Minutes (March 13 & May 22, 2023)

• October 28 2024 TB Minutes.pdf (0.04 MB)
• 2024.09 Expenditures.pdf (0.07 MB)
• 2024.09 Treasurers Report.pdf (1.56 MB)
• Resolution 2024 -xx. Resolution Authorizing the Destruction of Audio Reordings of Closed Session Minutes. Mar 13 & May 22, 2023 Tapes.pdf (0.02 MB)

UNFINISHED BUSINESS FOR DISCUSSION AND POSSIBLE ACTION

• 4.Progressive Energy Supply Renewal, Community Solar Participation Resolutions and Sales Agreements  Progressive Energy, on behalf of the Town of Cortland went out and secured pricing and recommend renewal with Smartestenergy for a 36-month term.

• Resolution 2024 -xx. Resolution Authorizing Mayor to sign Electric Supply Renewal-Term not to exceed 48 months.pdf (0.01 MB)
• Resolution 2024-xx Resolution Authorizing Mayor to sign Community Solar Participation - not to exceed 20-years.pdf (0.01 MB)
• 36 month Smartest Energy contract (Feb. 25 to Feb. 28).pdf (0.19 MB)

NEW BUSINESS FOR DISCUSSION AND POSSIBLE ACTION

• 5.Town Liability Policies 2025 Insurance Comparison Policies - IMLRMA and Marsh McLennan  In preparing for this renewal Administration and Finance sought a proposal from the IML Risk Management Association.  The comparison shows an expected savings of approximately $41,811 if the Board selected the IMLRMA proposal.  Finance recommends the board approve the IMLRMA proposal and authorize the mayor to sign all required documents.

• Combined - 2025 Insurance spreadsheet liability renewals.pdf (0.32 MB)
• IMLRMA ORD APPROVING MEMBERSHIP & AUTHORIZING EXECUTION OF IGA COOPERATION CONTRACT.pdf (0.21 MB)

• 6.Health, Dental, Vision & Life Insurance Renewals  Staff has been working with the Town's broker, CBIZ  and recommends Board authorize administration to sign necessary renewal documents in compliance with the proposal.

• Health-Vis-Dental-Life Ins - 2025 Renewal Exhibit.pdf (0.39 MB)

• 7.Approval of Annual Tax Levy Ordinances - Julie Wons, Lauterbach & Amen

• 2024 Annual Town Tax Levy Ordinance.pdf (0.14 MB)
• Ordinance Abating Special Service Area Taxes for SSA #1; and Approving the Amended Special Tax Roll.pdf (0.97 MB)
• Ordinance Abating Special Service Area Taxes for SSA #9; and Approving Amended Special Tax Roll.pdf (0.69 MB)

• 8.Consideration of a motion to approve an ORDINANCE AMENDING TITLE 8 BUILDING REGULATIONS CHAPTER 1  Administration recommends approval in keeping with Public Act 103-0510 which amends the Capital Development Board Act (20 ILCS 3105/1 et seq.). It requires certain building codes standards be adopted or followed effective January 1, 2025.

• Building Code Title 8 Chapter 1 Amendment Ord & Exhibit A.pdf (0.92 MB)

• 9.Consideration of a motion to approve An Amendment to Code Official Job Description  This amendment brings the job description into compliance with the current Code amendment.

• Job Description - Code Official Final 11-20-24.pdf (0.06 MB)

• 10.Consideration of a motion to appropriate funds for design engineering for the replacement of the Airport Road Box Culvert; monies from restricted assets in the amount of $17,091.24 Account 13-4168 and $106,953.83 from Account 13-4170 for a total of $124,045.07.  If approved, this would allow the Airport Road box culvert project to move forward in FY27 . 

• Airport Road Box Culvert Design Engineering Agenda Request.pdf (0.12 MB)
• Funds.pdf (0.34 MB)

ADJOURN TO EXECUTIVE SESSION –
Exception To Open Meetings Act 5 ILCS 120/2(c)(5) the purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired  Attendees should include the Town Board, Mayor, Clerk, Attorney, Finance and Engineer/Zoning Administrator

Exception To Open Meeting Act 5 ILCS 120/2 (c)(2)  collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees  Attendees should include the Town Board, Mayor, Clerk, Attorney, Finance, and Police Chief

Exception To Open Meetings Act 5 ILCS 120/2(c)(21) discussion of minutes of meetings lawfully closed under this act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by section 2.06  Attendees should include the Town Board, Mayor, Clerk, Attorney

RECONVENE OPEN SESSION

• 11.Authorize mayor to approve negotiated agreement between the Illinois Council of Police and the Town of Cortland Full-time Officers 05-01-2024 through 04-30-2029

• 12.Motion To Approve January 22, 2024, Executive Session Meeting Minutes, and Motion To Open Executive Session Minutes (if applicable)

PARKS ADVISORY COMMITTEE REPORT

DEPARTMENT HEAD REPORTS

• 13.DEPARTMENT HEAD REPORTS
  Public Works, Police, and Building Permits Reports for October 2024

• Public Works Report Oct 2024.pdf (0.91 MB)
• Building Permits Report October 2024.pdf (0.09 MB)
• Police Dept Report Oct 2024.pdf (2.20 MB)

COMMENTS

MAYOR'S REPORT

ADJOURNMENT