Board of Trustees Town Board Meeting Monday, September 23, 2024 07:00 PM Town Hall, 59 S. Somonauk Road Cortland, IL 60112

CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL

APPROVAL OF AGENDA

PUBLIC WISHING TO SPEAK

PRESENTATION

• 1.Presentation of the FY24 Final Audit Report

CONSENT AGENDA

• 2.Approve Town Board Minutes of August 26, 2024; Approve updated Expenditure Report of July 2024 and Accept the Treasurer's Report of July 2024

UNFINISHED BUSINESS FOR DISCUSSION AND POSSIBLE ACTION

NEW BUSINESS FOR DISCUSSION AND POSSIBLE ACTION

• 3.Consider a motion to RATIFY the Mayor's execution of Town of Cortland Public Safety and Emergency Initiative: FY25 Organized Retail Crime Prevention Grant via the Office of the Illinois Attorney General  (This grant would facilitate the purchase and installation of three license plate readers in the Town of Cortland for a two-year period.)

• 4.Consider a motion for APPROVAL of Master Services Agreement with Flock Group, Inc. regarding software and hardware services for automatic license plate readers, authorizing the Mayor to execute the proposed agreement

• 5.Consider a motion for APPROVAL of the rental agreement from Atlas Bobcat for the rental of a Bobcat L85/L95 loader for winter operations.  Rental expense to be paid from 01-6100-245 (Equipment Rental); Rental length will be 4-5 months.

• 6.Consider a motion to waive the bidding policy and APPROVE the purchase of Flexi-Safe material for the Suppeland Park tot lot in the amount of $22,660; funds for this purchase would be paid from Restricted Assets 13-2411 Storm Sewer Escrow, Neuman Homes Inc.  (This project is to upgrade the base of play area in the tot lot)

• 7.Consider of a motion to APPROVE An Ordinance Authorizing the Sale of Surplus Personal Property, Entertainment Stages, Owned by the Town of Cortland, DeKalb County, IL  (65 ILCS 5/11-76-4 Whenever a city or village incorporated under any general or special law, other than a city or village of 500,000 or more population owns any personal property which in the opinion of a simple majority of the corporate authorities then holding office, is no longer necessary or useful to, or for the best interest of the city or village, such a majority of the corporate authorities then holding office, at any regular meeting or at any special meeting called for that purpose, by ordinance may authorize the sale of that personal property in such manner as they may designate, with or without advertising the sale.) 

• 8.Consider a motion to APPROVE the Fulton Siren Services 2024 Outdoor Warning Siren System Annual Maintenance Contract

• 9.Consideration of APPROVAL of a proposal for purchase of National Weather Service Activation controller equipment.  (There is no line item in the FY25 budget for this purchase)

  Fulton Siren Services

  Braniff Communications, Inc

• 10.Consider a motion to APPROVE a Resolution Approving the Plat for the PENELOPE ALMADY SUBDIVISION - UNIT 8 WITHIN CHESTNUT GROVE -UNIT 1 SUBDIVISION (Resubdivision LOT 17 Chestnut Grove Subdivision Unit 1.  This is the final step in the process for fee simple units,)

PARKS ADVISORY COMMITTEE REPORT

DEPARTMENT HEAD REPORTS

• 11.August 2024 Reports for Public Works, Permits and Police Department

COMMENTS

MAYOR'S REPORT

• 12.Cancel October 15, 2024 Town Board Meeting

ADJOURNMENT