Council Agenda - Regular Meeting 07/14/2020 09:00 AM

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding.

INVOCATION: Offered by Councilor Valerie A. Thompson.

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson.

MINUTES

1.Approval of minutes for the June 23, 2020 Council Meeting and Executive Session.

20200623.COUNCIL.pdf (0.06 MB)

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2.An update on COVID-19
3.Census 2020
4.
PROCLAMATION: Columbus Counts Census Week

RECEIVING: Gloria Strode Census Coordinator, Amy Bryan Columbus Chamber of Commerce, Curtis Crocker Metropolitan Baptist Church, Addie Britt Columbus Planning Dept., Marquette McKnight Media Marketing and More, Andy Luker Media Marketing and More, and Bill Becker Volunteer

CITY ATTORNEY’S AGENDA

ORDINANCES

1.2nd Reading - An ordinance amending Article VII of Chapter 13 of the Columbus Code to revise the method of billing and collection for solid waste fees for commercial purposes; and for other purposes. (Mayor Pro-Tem)

2.1st Reading – REZN-05-20-1679: An ordinance rezoning 1.15 acres of land located at 4204 / 4216 / 4220 Buena Vista Road. The current zoning is NC (Neighborhood Commercial). The proposed zoning is GC (General Commercial). The proposed use is Pawn Shop. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is DSBV Property, LLC. (Councilor Barnes)

Ordinance_REZN-05-20-1679 - 7.14.20.pdf (0.02 MB)
Council Staff Report_REZN-05-20-1679_Combined.pdf (1.95 MB)

3.1st Reading – REZN-05-20-1772: An ordinance rezoning .32 acres of land located at 4228 Buena Vista Road. The current zoning is NC (Neighborhood Commercial). The proposed zoning is GC (General Commercial). The proposed use is Convenience Store, with Gas Sales. The Planning Advisory Commission and the Planning Department recommend conditional approval based on Staff Report and compatibility with existing land uses. The applicant is Rajeshree Shah. (Councilor Thompson)

Ordinance_REZN-05-20-1772 - 7.14.20.pdf (0.02 MB)
Council Staff Report_REZN-05-20-1772_Combined.pdf (2.03 MB)

4.1st Reading - An Ordinance providing for the levy, assessment, and collection of taxes for the public school system of Columbus, Georgia; and for other purposes. (Budget Review Committee)

FY21 School Millage Ordinance 7.14.20.pdf (0.03 MB)

5.1st Reading - An ordinance amending Ordinance No. 11-61 so as to remove the residency and citizenship requirement for two members representing professional sports leagues on the Civic Center Advisory Board; and for other purposes. (Mayor Pro-Tem)

Ordinance - Civic Center Advisory Board (002) Sports Reps.pdf (0.03 MB)

RESOLUTIONS

6.Resolution - A resolution requesting and encouraging each broadband and communications company doing business in Columbus-Muscogee County to make every effort to bring services to the Old River Road corridor from Fire Station 14, 1300 Old River Road, north to the county line, as well as areas of northeast Columbus to the Harris County and Talbot County lines. (Councilor Davis)

TECH RESOLUTION_v3 7.14.20.pdf (0.02 MB)

ADD-ON ITEMS

.ADD-ON ORDINANCE - An ordinance declaring a State of Emergency in Columbus, Georgia; providing for public meetings to be held using telephonic or video participation; providing authorization for the Mayor to respond to ongoing COVID-19 developments by Executive Order; providing for an effective date, and for other purposes. (Mayor Henderson)

Columbus State of Emergency Delegation to Mayor 7-14-2020.pdf (0.03 MB)

.ADD-ON RESOLUTION - A Resolution recommending and encouraging the use of face masks or coverings within the territorial limits of Columbus, Georgia/Muscogee County. (Councilor House)

Mask Resolution.pdf (0.02 MB)

PUBLIC AGENDA

1.Mr. David C. Johnson, Re: Traffic concerns regarding Veterans Affairs (VA) Clinic construction at River Road and Mobley Road.
2.Mr. James Wilkoff, Re: The building permits for the Veterans Affairs (VA) Clinic.
3.Mr. Brandt A. Smith, representing CVVC (Chattahoochee Valley Veterans Council), Re: The location of the new Veterans Affairs (VA) Clinic.
4.Mr. Marvin Broadwater, Sr., representing Veterans of Omega Psi Phi Fraternity, Inc, Re: No public hearings with input from Veterans on the location of the new Veterans Affairs (VA) Clinic.
5.Ms. Pennie Manigault, representing Samuel G. Cooke American Legion Post 267, Re: The proposed Veterans Affairs (VA) Clinic on the Northside.
6.Mr. Joe Waldrep, Re: Veteran Affairs (VA) Clinic.
7.Mr. Rick Baier, representing US Federal Properties, Re: Address Veterans Affairs (VA) Clinic matters, new “state of the art” facility building, vision, zoning, and other related matters.
8.Mr. Vern Wilburn, PE, PTOE, representing Maldino & Wilburn Traffic Engineering Consultants and Mr. Anthony Slaughter, representing Moon Meeks & Associates, Inc., Re: Veterans Affairs (VA) Clinic Traffic Study concerns.
9.Mr. Leroy Davis, Jr., Re: The new Veterans Affairs (VA) Clinic to be located in Columbus, Georgia.
10.Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: COVID-19 spread and the need to wear masks and other measures to slow the spread.

CITY MANAGER'S AGENDA

1.Director of Inspections and Codes

Approval is requested for the appointment of Mr. Ryan Pruett as the Director of Inspections and Codes. A resolution is attached.

Ryan Pruett Resolution.pdf (0.02 MB)

2.Termination of Existing Tax Abatement for BD&K Foods, Inc. / Enter a New Tax Abatement Agreement with Chairman Foods, LLC.

Approval is requested to terminate the 2015 Enterprise Zone tax abatement agreement between the Columbus Consolidated Government and BD&K Foods, Inc. and enter a new tax abatement agreement between the Columbus Consolidated Government and Chairman Foods, LLC.

Agenda Report - Chairman EZ.pdf (0.04 MB)
Termination Agreement of Current EZ Abatement Final.pdf (0.02 MB)
Enterprise Zone Agreement Final.pdf (0.05 MB)

3.Street Acceptance – That portion of Creekrise Drive and that portion of Ripple Ridge located in Section Two, Creekrise and that portion of Lake Bright Drive located in Section Two, The Estates At Creekrise

Approval is requested for the acceptance of That portion of Creekrise Drive and that portion of Ripple Ridge located in Section Two, Creekrise and that portion of Lake Bright Drive located in Section Two, The Estates at Creekrise. The Engineering Department has inspected said streets and recommends acceptance by same.

4.FY21 PUBLIC DEFENDER CONTRACT

Approval is requested to enter into an agreement between the Circuit Public Defender Office of the Chattahoochee Judicial Circuit and Muscogee County for Indigent Defense Services in the amount of $2,093,658 and to authorize monthly payments to the Georgia Public Defender Standards Council (GPDSC) for said services in the amount of $129,463.86 per month. The monthly amount is included in the total contract amount of $2,093,658 and it covers the cost of personnel services as well as a 5% administrative fee.

FY21 Public Defender Agenda Report and Resolution.pdf (0.03 MB)
FY21 Public Defender Contract.pdf (0.04 MB)

5.Veterans Court Grant for FY21

Approval is requested to submit and accept a Criminal Justice Coordinating Council grant in the amount of $137,272 for the purpose of funding the Veterans Court for FY21. The purpose of funding the Muscogee County Veterans Court, and amend the Multi-governmental Fund by the amount awarded. This amount includes a cash match in the amount of $13,727, or as otherwise awarded.

Veterans Court Resolution - Agenda.pdf (0.03 MB)

6.Mental Health Court Grant for FY21

Approval is requested to submit and accept a Criminal Justice Coordinating Council grant in the amount of $180,870 for the purpose of funding the Mental Health Court for FY21. The purpose of funding the Muscogee County Mental Health Court, and amend the Multi-governmental Fund by the amount awarded. This amount includes a cash match in the amount of $18,087, or as otherwise awarded.

Mental Health Court Resolution - Agenda.pdf (0.03 MB)

PURCHASES

A.Oil & Lubricants for Public Works (Annual Contract) – RFB No. 20-0027

A. Oil & Lubricants for Public Works (Annual Contract) - RFB No. 20-0027.pdf (0.02 MB)

B.Contract Extension for Inmate Commissary Services for Muscogee County Prison (Annual Contract) – RFP No. 13-0028

B. Contract Extension for Inmate Commissary Services for Muscogee County Prison (Annual Contract) - RFP No. 13-0028.pdf (0.02 MB)

C.Change Order 1 for Roofing Services at Britt David Pottery Studio

C. Change Order 1 for Roofing Services at Britt David Pottery Studio.pdf (0.02 MB)

D.Web Hosting Services for the Board of Tax Assessors

D. Web Hosting Services for the Board of Tax Assessors.pdf (0.02 MB)

E.Upgrade of Security Appliance for Information Technology

E. Upgrade of Security Appliance for Information Technology.pdf (0.02 MB)

F.Computer Equipment for Various Departments for the Court

Management System Upgrade

F. Computer Equipment for Various Departments for the Court.pdf (0.02 MB)

G.Consulting Services for Information Technology

G. Consulting Services for Information Technology.pdf (0.02 MB)

H.Emergency Purchase: Covid-19/Cares Act Funds Coordinator

H. Emergency Purchase Covid-19 Cares Act Funds Coordinator.pdf (0.02 MB)

UPDATES AND PRESENTATIONS

A.Columbus Convention & Visitors Bureau Quarterly Update - Peter Bowden, President & CEO
B.CARES Act Update - Lisa Goodwin, Deputy City Manager

CARES Act.CouncilUpdateJuly142020 Final.pdf (2.17 MB)

C.Court Management System Update - Pam Hodge, Deputy City Manager and Forrest Toelle, Information Technology Director

Court Management System Update 071420.pdf (0.09 MB)

D.Transportation Update - Pam Hodge, Deputy City Manager and Donna Newman, Engineering Director

Transportation Update 07142020.pdf (122.80 MB)

BID ADVERTISEMENT

.
July 24, 2020
1. Inmate Commissary Services for Muscogee County Prison (Annual Contract) – RFP No. 20-0026
Scope of RFP

The Consolidated Government of Columbus, Georgia is seeking proposals from qualified vendors to provide inmate commissary services for the Muscogee County Prison.

The contract term shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

August 5, 2020
1. Mott’s Green Plaza P. I. #0015287 (Re-Bid) – RFB No. 21-0007
Scope of Bid

The Consolidated Government of Columbus, Georgia (the Owner) invites bids for construction of the proposed trail and landscape improvements along the Columbus Riverwalk. The work primarily involves installation of concrete paving and decorative planters and structures with landscaping, as depicted on the drawings. The DBE goal for this project is 8%.

The Bidder is advised that the governing specifications for this project, including such items as bidding requirements, general conditions, technical specifications and related items, shall be in accordance with the State of Georgia, Department of Transportation Standard Specifications, 2013 Edition, and applicable Supplemental Specifications and Special Provisions. The Owner assumes the Bidder is a pre-qualified bidder with the Department of Transportation and therefore is familiar with the stated reference documents or has access to same.

Bid Advertisements.pdf (0.03 MB)

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

1.RESOLUTION: A resolution excusing Councilor Judy W. Thomas from the July 14, 2020 Council Meeting.

Resolution- Excusing Councilor Thomas.pdf (0.01 MB)

2.Minutes of the following Boards:

Animal Control Advisory Board, January 7, 2020.

Board of Tax Assessors, #20-20 ,#21-20 and #22-20.

Columbus Ironworks Convention & Trade Center Authority, May 28, 2020.

Housing Authority, May 20, 2020.

Pension Fund, Employees' Board of Trustees, January 8, February 12 and March 11, 2020.

Personnel Review Board, June 17, 2020.

ACAB Minutes 1.7.2020.pdf (0.02 MB)
Board of Tax Assessors, #20-20.pdf (0.12 MB)
Board of Tax Assessors, #21-20.pdf (0.54 MB)
Board of Tax Assessors, # 22-20.pdf (0.64 MB)
Cols Ironworks Convention and Trade Center Authority 05282020.pdf (2.27 MB)
Housing Aut. Min. 05-20-2020.pdf (0.32 MB)
Pension Board 01.08.2020.pdf (0.04 MB)
Pension Board 02.12.2020.pdf (0.04 MB)
Pension Board 03.11.2020.pdf (0.04 MB)
PRB Min. 06-17-2020.pdf (0.05 MB)

BOARD APPOINTMENTS - ACTION REQUESTED

.MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:

CONVENTION & VISITORS BOARD OF COMMISSIONERS:

Amish Das                                                                             (Mayor’s Appointment)

Hotel/Motel Industry

Term Expires: December 31, 2020

Eligible to succeed

Cameron Bean                                                                      (Mayor’s Appointment)

Restaurant/Retail Trade

Term Expires: December 31, 2020

NotEligible to succeed

These terms are three years. Board meets monthly.

Women: 4

            Senatorial District 15:   7

            Senatorial District 29:   2

COUNCIL APPOINTMENTS- READY FOR CONFIRMATION:

PLANNING ADVISORY COMMISSION: Ms. Sheila J. Brown was nominated to succeed Mr. Wallace Davis. (Mayor Pro Tem Allen’s nominee) New Term expires: March 31, 2023.

COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR     THE NEXT MEETING:

BOARD OF WATER OF COMMISSIONERS:

Rodney Close- Interested in serving another term                Open for Nominations

Eligible to succeed                                                                  (Council’s Appointment)

Term Expires: December 31, 2020

The term is four years; board meets monthly.

Women: 1

            Senatorial District 15:   0

            Senatorial District 29:   4

The City of Columbus strives to provide accessibility to individuals with disabilities and who require certain accommodations in order to allow them to observe and/or participate in this meeting. If assistance is needed regarding the accessibility of the meeting or the facilities, individuals may contact the Mayor’s Commission for Persons with Disabilities at 706-653-4492 promptly to allow the City Government to make reasonable accommodations for those persons

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding. INVOCATION: Offered by Councilor Valerie A. Thompson. PLEDGE OF ALLEGIANCE: Led by Mayor Henderson.