Council Agenda - Regular Meeting 03/26/2024 05:30 PM C. E. “Red” McDaniel City Services Center- Second Floor

CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding

INVOCATION: Offered by Dr. Delta Outley, Abundant Life Church of Columbus, Georgia

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson

MINUTES

• 1.Approval of minutes for the March 12, 2024 Council Meeting and Executive Session.           

• 20240312.COUNCIL.pdf (0.08 MB)

PROCLAMATIONS:

• 2.Proclamation:    Pacelli State Championships      

    Receiving:        Corry Black- Athletic Director, St. Anne-Pacelli Catholic School

• 3.Proclamation:    National Community Development Week & Community Development Block
                              Grant Month      

      Receiving:      Rob Scott, Community Development, CCG

• NCDW.CDBG.Proclamation.cc.3.26v.3.pdf (13.99 MB)

CITY ATTORNEY’S AGENDA

ORDINANCE

• 1.2nd Reading- REZN-11-23-0218: An ordinance amending the text of the Unified Development Ordinance (UDO) for Columbus, Georgia  to add a new Article X to Chapter 4 pertaining to Electric Vehicle Infrastructure. (Planning Department and PAC recommend approval.) (Mayor Pro-Tem) 

• Ordinance REZN-11-23-0218 Txt Amd EV Charging Stations 1st Reading 3-12-24 (1).pdf (0.03 MB)
• REZN 11-23-0218 Council Letter Staff Report.pdf (0.34 MB)

RESOLUTIONS

• 2.A Resolution of the Council of Columbus, Georgia (the “Council"), approving Resolutions of the Columbus Building Authority (the “Authority”); authorizing the issuance of its Series 2024 Taxable Lease Revenue Bonds in accordance with a request of the Council contained in its Resolution No. 463-23; to approve the best bid for the Series 2024 Taxable Bonds; to authorize the Mayor to transfer property to the Authority and to execute the Lease; to authorize the Mayor and other officials of Columbus to take such further actions as are necessary to provide for the issuance and delivery of the Series 2024 Taxable Bonds; and for other purposes. (Mayor Pro-Tem)

• Res-Columbus Approving CBA Series 2024 Bonds 3-26-24).pdf (0.03 MB)
• Exhibit A Bond Res (Parameters) (exectued) 1-22-24.pdf (12.48 MB)
• Exhibit B Resolution of the Columbus Building Authority to be adopted 3-27-24.pdf (0.03 MB)
• EXHIBIT C FORM OF LEASE AGREEMENT.pdf (0.06 MB)

• 3.A Resolution authorizing the Mayor to sign a letter of support for CHIPS4CHIPS, Inc. to compete for a United Way EDA Recompete Pilot Grant  which will support the presence of a semi-conductor facility and its related supply chain in the Columbus Region (Request of Chattahoochee Hub for Innovation and Production of Semiconductors Inc. “CHIPS4CHIPS ”) 

• Resolution --Authorizing Mayor to sign CHIPS4CHIPS, Inc. letter of support.pdf (0.04 MB)
• Resolution attachment MAYOR LETTER C4C 03.26.24 revised.pdf (0.19 MB)

PUBLIC AGENDA

• 1.Mr. Keith Parker, representing Farmington Subdivision, Re: Upcoming rezoning for 5201 Macon Road.

• 2.Ms. Karen Gaskins, representing Sears Woods Subdivision, Re:  Upcoming rezoning for 5201 Macon Road.

• 3.Mr. George Mabry, representing Shenandoah Forrest Subdivision, Re:  Upcoming rezoning for 5201 Macon Road.

• 4.Mr. Bryan Newman, representing Windtree Subdivision, Re:  Upcoming rezoning for 5201 Macon Road.

• 5.Ms. Chloe Landreth, representing New Horizons Behavioral Health, Re:  Gift to Council for Intellect and Developmental Disability Awareness Month.

• 6.Ms. Pamela Moss, Re:  The removal of restrictions on South Commons.

• 7.Mr. Gregory Foster, representing Chatham Woods Subdivision, Re:  Upcoming rezoning for 5201 Macon Road.

• 8.Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re:  Murder Count and Child Poverty.

• 9.Ms. Debbie Wooten, representing Columbus Animal Allies, Re:  Columbus Animal Control Felines.

• 10.Ms. Vicki L. Edwards, Re:  Stricter laws for animals.

• 11.Mrs. Sandy Gunnels, Re: The spread of Parvo.

• 12.Ms. Kenya Peachey, Re:  The current trash issues as a driver with Public Works.

• 13.Mr. Nathan Smith, Re:  The previous meeting.

CITY MANAGER'S AGENDA

• 1.Memorandum of Understanding with the Muscogee County School District

  Approval is requested to authorize a MOU with the Muscogee County School District for the School Zone Automated Speed Enforcement Program and also authorize RedSpeed Georgia, LLC to serve as designated point of contact with the Georgia Department of Revenue for said program.

• Resolution and Agenda Report for School Zone Speeding MOU.pdf (0.02 MB)
• hb978_local_governing_body_agreement_revised.pdf (0.12 MB)
• CCG-MCSD School Zone Speeding MOU (002).pdf (0.02 MB)

• 2.Payments to Artists for the Sale of Goods

  Approval is requested to authorize a special exception to Columbus Code Section 19-36 (b) in order to process payments to artists for the sale of goods created at the Britt David Pottery Studio. 

• Britt David Pottery Artist Payment Resolution.pdf (0.10 MB)

• 3.American Rescue Plan (ARP) Affordable Housing Initiative Written Agreement Execution

  Approval is requested to authorize the City manager to execute written agreements for the American Rescue Plan (ARP) Affordable Housing Initiative, funded through the American Rescue Plan (ARP) Act of 2021.

• Agenda Report - ARPAHIv.2.pdf (0.11 MB)
• Truth Spring Written Agreement.pdf (0.05 MB)
• Truth Spring Security Deed.pdf (0.05 MB)
• BTWS1 Security Deed.pdf (0.05 MB)
• Columbus Housing Initiative Neighborworks Written Agreement.pdf (0.04 MB)
• BTWS1 Written Agreement.pdf (0.05 MB)
• Columbus Housing Initiative Neighborworks Security Deed.pdf (0.04 MB)

• 4.Extension of the Subrecipient Agreement

  Approval is requested to extend the subrecipient agreement with the Columbus Department of Public Health to fund the Cure Violence Columbus Initiative for an award amount up to $500,000 to address community violence exacerbated by the pandemic.

• Cure Violence Resolution 03.26.2024.pdf (0.03 MB)
• Amendment to Cure Violence Agreement - Final Draft 03.26.2024.pdf (0.04 MB)

• 5.Street Acceptance- Garrett Pines

  Approval is requested for the acceptance of that portion of Pine Tar Drive and that portion of Pine Straw Drive located in Section Nineteen, Garrett Pines.

• Garrett Pines Section Nineteen.pdf (0.03 MB)
• Garrett Pines Section 19- map.pdf (0.16 MB)

• 6.Street Acceptance – Riegel Pointe.

  Approval is requested for the acceptance of Zachary Court and that portion of Woodstream Drive located in Phase Three, Riegel Pointe.

• Riegel Pointe Phase Three - map.pdf (0.16 MB)
• Riegel Pointe Phase Three.pdf (0.03 MB)

• 7.FY2024 Exigent Vehicle Purchases

  Approval is requested, due to on-going supply chain issues, to make “off the lot” vehicle purchases for vehicles that have been approved as part of the budget for the remainder of FY24, with the exception of vehicles purchased using federal funds, that have been either directly awarded or passed through another entity to CCG.  

• FY24 Exigent Vehicle Purchases.pdf (0.04 MB)

• 8.Little League Baseball Grants

  Approval is requested to make available a one-time grant of up to $12,500 for each of the Baseball Youth Leagues: Pioneer, Sally, Northern, Eastern, National, Dixie, Peach, and American. This grant will cover expenses incurred by the League or individuals on behalf of the League for materials or equipment used for the maintenance and repair of city-owned fields used by the League.

• Resolution Authorizing Grants to Little Leagues 3-26-24.pdf (0.02 MB)

• 9.SAMHSA Grant

  Approval is requested to submit an application, and if approved, accept $2,000,000 or as otherwise awarded from the Substance Abuse and Mental Health Administration (SAMHSA) for the operation of the Muscogee County Adult Drug Court from September 30, 2024, to September 29, 2029, and to amend the Multi-governmental Fund by $2,000,000 or as otherwise awarded. There is no match requirement for this program. 

• SAMHSA Grant.pdf (0.02 MB)

PURCHASES

• A.Additional Bulk Mailing Services for Various Departments – Georgia Statewide Cooperative Contract

• A. Additional Bulk Mailing Services for Various Departments – Georgia Statewide Cooperative Contract.pdf (0.02 MB)

• B.One (1) 2024 Ford F-350 Super Duty for the Public Works Department – Georgia Statewide Contract Cooperative Purchase

• B. One (1) 2024 Ford F-350 Super Duty for the Public Works Department – Georgia Statewide Contract Cooperative Purchase.pdf (0.02 MB)

• C.Auditing Services for HUD-Entitlement Funds for the Community Reinvestment Department – RFP No. 24-0014

• C. Auditing Services for HUD-Entitlement Funds for the Community Reinvestment Department – RFP No. 24-0014.pdf (0.03 MB)

• D.Four (4) Double-Cab Service Trucks for the Public Works Department – Sourcewell Cooperative Purchase

• D. Four (4) Double-Cab Service Trucks for the Public Works Department – Sourcewell Cooperative Purchase.pdf (0.02 MB)

• E.Engineering Design Services for Resurfacing of Eight (8) Streets – RFQ No. 24-0001

• E. Engineering Design Services for Resurfacing of Eight (8) Streets – RFQ No. 24-0001.pdf (0.03 MB)

• F.Genfare Software Support Agreement for METRA

• F. Genfare Software Support Agreement for METRA.pdf (0.02 MB)

• G.Upgrade/Purchase of Fast Fare Fareboxes for METRA

• G. Upgrade_Purchase of Fast Fare Fareboxes for METRA.pdf (0.02 MB)

• H.Farebox Vault Upgrade for METRA

• H. Farebox Vault Upgrade for METRA.pdf (0.02 MB)

• I.Electric Vehicle Charging Stations for METRA

• I. Electric Vehicle Charging Stations for METRA.pdf (0.02 MB)

• J.Arena Polar Deck for the Civic Center – Sourcewell Cooperative Purchase

• J. Arena Polar Deck for the Civic Center – Sourcewell Cooperative Purchase.pdf (0.02 MB)

• K.Telescopic Seating System for the Civic Center Arena Bowl – Sourcewell Cooperative Contract Purchase

• K. Telescopic Seating System for the Civic Center Arena Bowl – Sourcewell Cooperative Contract Purchase.pdf (0.02 MB)

• L.Quote Adjustment for the Police Department’s Video Surveillance Project

• L. Quote Adjustment for the Police Department’s Video Surveillance Project.pdf (0.02 MB)

• M.Installation of Wooden Poles and Power Supply for the Police Department’s License Plate Reader Camera Project

• M. Installation of Wooden Poles and Power Supply for the Police Department’s License Plate Reader Camera Project.pdf (0.02 MB)

• N.Provision and Installation of Stadium Lighting at AJ McClung Stadium for Parks and Recreation – Sourcewell Cooperative Contract Purchase

• N. Provision and Installation of Stadium Lighting at AJ McClung Stadium for Parks and Recreation – Sourcewell Cooperative Contract Purchase.pdf (0.02 MB)

• O.Three (3) Tahoes for Sheriff’s Office

• O. Three (3) Tahoes for Sheriff’s Office.pdf (0.02 MB)

• P.Print Shop Equipment – Omnia Partners Cooperative Contract Purchase

• P. Print Shop Equipment – Omnia Partners Cooperative Contract Purchase.pdf (0.02 MB)

EMERGENCY PURCHASES

• 1.Three (3) Pursuit Vehicles for Muscogee County Sheriff’s Office

• Information Only Three (3) Pursuit Vehicles for Muscogee County Sheriff’s Office.pdf (0.02 MB)

• 2.Two (2) Vehicles for Muscogee County Sheriff’s Office

• Information Only Two (2) Vehicles for Muscogee County Sheriff’s Office.pdf (0.02 MB)

BID ADVERTISEMENT

• DATE:                 March 26, 2024

  TO:                Mayor and Councilors

  FROM:                Finance Department

  SUBJECT:                Advertised Bids/RFPs/RFQs

  March 29, 2024

  1. Pre-Qualification for Storm Drain Rehabilitation through Internal Pipe Line Priority 1 Pipes Contract 6 – RFQ No. 24-0002

  Scope of RFQ

  Columbus Consolidated Government (CCG) requests vendors to apply for pre-qualification to provide storm sewer rehabilitation through internal pipe lining.  The initial project will include the installation of cured in-place pipe (CIPP) for approximately 5,100 feet of varying material type storm sewer pipe, ranging in size from 10-inch VCP to 60-inch CMP in diameter.  Additionally, the project includes the installation of centrifugally cast cementitious or geopolymer lining (CC) for approximately 2,500 linear feet of storm sewer pipe varying in sizes and material type from 36-inch brick to 46- inch by 72-inch CMP, located throughout Columbus. 

  Contractors deemed prequalified by CCG will be requested to submit bids for the initial project as well as future projects for installation of CIPP or CC for rehabilitation of other portions of the storm sewer system. The length, diameter, and scope of CIPP or CC rehabilitation per Contract will be at the discretion of CCG.   Minimally, CCG desires to qualify three (3) contractors.

  April 3, 2024

  1. Confiscated Firearms for Credit or Swap – RFB No. 24-0030

  Scope of RFB

  The Columbus Consolidated Government (the City) is offering confiscated firearms for sale to a licensed firearms dealer who can issue a credit to purchase or swap for Rock River LE2020M rifles with accessories.

  April 5, 2024

  1. Lease of Ice Rink Pro Shop (Annual Contract) – RFP No. 24-0024

  Scope of RFP

  The Columbus Consolidated Government (the City) seeks a qualified firm or individual to lease and operate the Ice Rink Pro Shop.

  The lease term will be for one (1) year, with the option to renew for two (2) additional twelve-month periods.

  2. Consultant for Grant Application and Construction Project Management Services – RFP No. 24-0026

  Scope of RFP

  Columbus Consolidated Government (the “City”) is soliciting information about the feasibility of acquiring the services of a consultant (the “Vendor”) to develop an application for the Federal Transit Administration’s (FTA) 5339(b) Discretionary – Buses and Bus Facilities Competitive Program (or other available DOT/FTA competitive infrastructure grants for transit projects such as RAISE) on behalf of METRA Transit System (METRA).

  The Vendor shall advise METRA on the best grant program to pursue given the nature of the project. METRA seeks to apply for federal funding in the amount of $10,000,000 for transit campus construction, renovations, and expansion. In the event that this competitive grant is awarded to METRA, the Vendor will then serve in the role of construction management consultant for the proposed project. The intention is for a single consultant, if feasible, to guide METRA through the entire construction process. 

  If awarded, the consultant will work in conjunction with METRA, the Engineering Department, the Inspections and Code Department, and an architect firm (developing the site schematics) in developing specifications for the subsequent construction bid.  The vendor will also ensure that the development process complies with federal regulations.

  Please be advised that this is phase II of the initial RFI process (Phase I). METRA has decided to proceed with a solicitation based on the responses to the Request for Information (RFI). Phase II is the formal Request for Proposal (RFP) process to be administered in accordance with the procurement ordinance of the City and procurement procedures compliant with FTA C. 4220.1F and other applicable federal regulations.

  May 8, 2024

  1. PI 0011436 Muscogee County Buena Vista Road Improvements at Spiderweb Phase II (Re-Bid) – RFB No. 24-0029

  Scope of Bid

  Phase II of the Buena Vista Road Improvements at the Spiderweb includes the construction of two (2) bridges, one (1) of which requires Norfolk Southern permitting; construction of a roundabout at Illges Road and Aceway Drive; construction of Buena Vista Road east of the intersection with Annette Avenue, Martin Luther King Boulevard north of Brewer Elementary School, Illges Road, Lindsay Drive, Andrews Road, Morris Road and Ace Way Drive, as well as the installation of traffic signals. This Re-Bid includes an alternative for maintaining traffic throughout construction and an alternative for complete closure.

  Utilities were relocated in Phase I of the project.  The Annette Ave. roundabout at MLK and Annette Ave. were constructed in Phase I.

• Bid Advertisements.pdf (0.02 MB)

REFERRALS:

• Referrals 3.12.24

• Referrals 3.12.24.pdf (0.10 MB)

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

• 1.Email Correspondence from Contreana Pearson- Board Secretary, requesting that the seat of Dr. Jean Waguespack (Veterinarian Seat) on the Animal Control Advisory Board be declared vacant due to the lack of attendance.

• ACAB. Declare Vacant. Dr. J. Waguespack.pdf (0.06 MB)

• 2.Email Correspondence from Contreana Pearson- Board Secretary, requesting that the seat of Dr. Scott McDermott (Veterinarian Seat) on the Animal Control Advisory Board be declared vacant due to the lack of attendance.

• ACAB. Declare Vacant. Dr. S. McDermott.pdf (0.05 MB)

• 3.Minutes of the following boards:

  Animal Control Advisory Board, November 9, 2023 and January 18, 2024

  Building Authority of Columbus, June 29 and October 25, 2022

  Civic Center Advisory Board, February 15, 2024

  Columbus Ironworks Convention & Trade Center Authority, December 14, 2023

  Liberty Theatre & Cultural Arts Center Advisory Board, November 15, 2023 and January 10, 2024

• Min. ACAB. 11-09-2023.pdf (0.14 MB)
• Min. ACAB. 01-18-2024.pdf (0.10 MB)
• Min. Building Aut. 06-29-2022.pdf (0.21 MB)
• Min. Building Aut. 10-25-2022.pdf (0.25 MB)
• Min. CCAB. 02-15-2024.pdf (0.16 MB)
• Min. Conv. and Trade Center Aut. 12-14-2023.pdf (1.44 MB)
• Min. Liberty Theatre Adv. Bd. 11-15-2023.pdf (0.15 MB)
• Min. Liberty Theatre Adv. Bd. 01-10-2024.pdf (0.15 MB)

BOARD APPOINTMENTS - ACTION REQUESTED

• .MAYOR’S APPOINTMENT- ANY NOMINATION MAY BE CONFIRMED FOR THIS MEETING:

  HOUSING AUTHORITY OF COLUMBUS: 

  
  
  

  Linda Hadley                                                    (Mayor’s Appointment)

  Eligible to succeed

  Term Expires: April 30, 2024       

  This is a five-year term. Board meets monthly.

  COUNCIL APPOINTMENT- READY FOR CONFIRMATION:

  ANIMAL CONTROL ADVISORY BOARD: Ms. Ethelyn W. Riley was nominated to succeed Mr. Raymond Culpepper. (Councilor Garrett’s nominee) Term expires:  April 11, 2026

  ANIMAL CONTROL ADVISORY BOARD: Ms. Courtney Pierce (PAWS Humane Society Representative) was nominated to serve another term of office. (Councilor Cogle’s nominee) Term expires:  April 11, 2026

  COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:

  COMMUNITY DEVELOPMENT ADVISORY COUNCIL:

  
  

  
  Mary B. Garcia                                                 (Council District 7- Cogle)

  Ineligible (city employee)                                        

  Term Expires: March 27, 2024

  VACANT                                                         (Council District 2- Davis)

  Term Expires: March 27, 2024

  Virginia Dickerson                                                 (Council District 3- Huff)

  Not Eligible to succeed                                        

  Term Expires: March 27, 2024

  Councilor Cogle is nominating Ms. Brandy Tolbert to succeed Ms. Mary B. Garcia.

  
  

  Members appointed by Council shall serve for two-year terms and members appointed by Mayor shall serve for three-year terms.  Board Meets quarterly.

  COUNCIL’S CONFIRMATION – RECOMMENDATION FROM ORGANIZATIONS / AGENCIES:        

  UPTOWN FACADE BOARD:

  
  
  

  Cesar Bautista                                                 Open for Nominations              

  Uptown Business Improv. Dist Rep.                        (Council’s Appointment)

  Seat declared vacant        

  Term Expires: October 31, 2026

  Uptown Business Improvement District is recommending Ms. Rachel Kelly to fill the unexpired term of Mr. Cesar Bautista.

  This is a three-year term. Board meets monthly.

  Women:  5

          Senatorial District 15:   8

          Senatorial District 29:   3

  COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING:        
          

  HISTORIC & ARCHITECTURAL REVIEW BOARD:

  
  

  Rev. Curtis West                                                 Open for Nominations              

  Liberty Theatre & Cultural Arts Center Bd Rep.                (Council’s Appointment)

  No longer a resident of Muscogee County                                                

          Term Expired: January 31, 2024

  In accordance with Ordinance 24-012, this seat is slated for a member serving on the Liberty Theatre & Cultural Arts Center Advisory Board.

  DEVELOPMENT AUTHORITY OF COLUMBUS:

  
  
  

  Geniece Granville                                                 Open for Nominations              

  Eligible to succeed                                                (Council’s Appointment)

          Term Expires: April 30, 2024

  Travis Chambers- Interested in serving another term         Open for Nominations              

  Eligible to succeed                                                (Council’s Appointment)

  Term Expires: April 30, 2024

  Selvin Hollingsworth        - Interested in serving another term         Open for Nominations              

  Eligible to succeed                                                (Council’s Appointment)

  Term Expires: April 30, 2024

  
  

  Charles Sheffield- Interested in serving another term         Open for Nominations              

  Eligible to succeed                                                (Council’s Appointment)

  Term Expires: April 30, 2024        
  
  Heath Schondelmayer                                         Open for Nominations              

  Not Eligible to succeed                                        (Council’s Appointment)

  Term Expires: April 30, 2024

  The terms are four years.  Meets monthly.

  Women:  5

          Senatorial District 15:   2

          Senatorial District 29:   3

  HOSPITAL AUTHORITY OF COLUMBUS:

  
  
  

  Cynthia Williams Jordan                                         Open for Nominations              

  Seat declared vacant                                                (Council’s Nomination)

          Term Expires: November 14, 2024

  *The Council submits three (3) nominees to the Hospital Authority for each seat and the Hospital Authority selects the successor for Council’s confirmation.

  The term is three years. Board meets monthly with the exception of November and December.

  Women:  2

          Senatorial District 15:   5

          Senatorial District 29:   3

  PERSONNEL REVIEW BOARD:

  Dr. Shanita Pettaway                                        Open for Nominations              

  (Alternate Member 5)                                        (Council’s Appointment)

  Resigned

          Term Expired: December 31, 2022

  Mayor Pro Tem Allen is nominating Ms. Natalie McDowell to fill the expired term of Dr. Shanita Pettaway.        

   
  The term is three years.  Board meets monthly.

  Women:  3

          Senatorial District 15:   5

          Senatorial District 29:   4

• Liberty Theatre Member List. 2024.pdf (0.03 MB)
• Board Appointments. 03-26-2024.pdf (0.03 MB)