Council Agenda - Regular Meeting 11/04/2025 09:00 AM C. E. “Red” McDaniel City Services Center- Second Floor

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Reverend Thad Haygood, St. Luke Church of Columbus, Georgia

PLEDGE OF ALLEGIANCE: Led by Mayor Skip Henderson

MINUTES:

• 1.Approval of minutes for the October 28, 2025, Council Meeting and Executive Session.

• 20251028.COUNCIL.pdf (0.11 MB)

PROCLAMATION:

• 2.Proclamation:    Bee Smart Building, LLC

                Receiving:    Taylor and Trent Griffin of Bee Smart Building

PRESENTATIONS:

• 3.Fountain City Classic – Presented by Calvin Smyre

• 4.GA Tech Housing Study – Presented by Alan Durham

• MA(4) - Housing Study PP.pdf (6.46 MB)

CITY ATTORNEY’S AGENDA

ORDINANCES

• 1.1st Reading- An Ordinance approving a policy concerning the governance and use of Artificial Intelligence (AI) Technologies as Addendum 6 to the Acceptable and Supportable use of Technology Policy Number 210-1000-004. (Mayor Pro-Tem and Councilor Tucker)

• Ordinance adopting Addendum 6 to Acceptable and Supportable Use of Technology Policy 1st Reading 11-4-25.pdf (0.01 MB)
• Exhibit A AI Policy-Addendum 6 .pdf (0.05 MB)

RESOLUTIONS

• 2.A Resolution approving execution of real estate documents implementing the recreational use of the former Columbus State Farmer’s Market property located at 318 10th Avenue, Columbus, Georgia 31901. (Mayor Pro-Tem)

• Resolution Approval of Quit-claim and leases 318 10th Ave 11-4-25 .pdf (0.02 MB)
• Exhibit A quitclaim.pdf (0.23 MB)
• Exhibit B State Ground Lease to Columbus Consolidated Gvt.pdf (0.06 MB)
• Exhibit C Columbus_Futbol Sublease.pdf (0.61 MB)

PUBLIC AGENDA

• 1.Dr. Marvin Broadwater, Sr., Re: Let’s Help Those Families Receiving SNAP Benefits, “The Plan”.

• 2.Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Ordinance or Resolution to Compensate Small Businesses Impacted by Road Project.

• 3.Mr. Matthew Bolin, Re: Public Safety in Downtown Parking Garages.

• 4.Dr. Natalie Nicole, representing Role Model Academy of Arts, Re: Ethics & Leadership: The Responsibility of Speech in Public Office.  

CITY MANAGER'S AGENDA

• 1.Lease Agreement – Former Railroad Right of Way adjacent to 3020 Warm Springs Road – Milner Family, LLLP

  Approval is requested to enter into a lease agreement with Milner Family, LLLP to lease the Former Railroad Right of Way adjacent to 3020 Warm Springs Road

• 10_164_25 Lease City Milner Family LLLP 3020 Warm Springs Road(3769382.1).pdf (0.68 MB)
• 11.04.25 ROW 3020 Warm Springs.pdf (0.16 MB)

• 2.Acceptance of Donation and approval of MOU with Midtown Inc.

  Approval is requested accept the donation of the goods and services necessary to construct a Children’s Bicycle Park from MidTown, Inc. having a gift value of  approximately $587,000; and to enter into a Memorandum of Understanding (MOU) that defines the relationship between the Midtown, Inc, (hereinafter Midtown), and the Columbus Consolidated Government (hereinafter, City) with respect to the construction and maintenance of the Children’s Bicycle Playground in Dinglewood Park.

• 11.04.25 Acceptance of Donation and approval of MOU with Midtown Inc..pdf (0.03 MB)
• MOU Bike Playground Midtown 11.4.2025V2 .pdf (0.03 MB)
• CM 17(A) - EXHIBIT A Midtown Bicycle Park Presentation (2).pdf (1.43 MB)

• 3.2026 Legislative Agenda Items – Additional Proposed Items

  Consideration is requested of the resolutions for the 2026 Legislative Session of the Georgia General Assembly.

• Council Legislative Items Nov. 4.pdf (0.02 MB)
• LetterfromRiverCenterreCapitalProject2025 (002).pdf (0.35 MB)

PURCHASES

• A.Used & Confiscated Firearms for Credit or Swap RFB No. 26-0005

• A. Used & Confiscated Firearms for Credit or Swap RFB No. 26-0005.pdf (0.03 MB)
• A. Used & Confiscated Firearms for Credit or Swap RFB No. 26-0005 1 - Copy.pdf (0.03 MB)

• B.Contract Extension for HVAC Preventative Maintenance Services RFB No. 19-0014

• B. Contract Extension for HVAC Preventative Maintenance Services RFB No. 19-0014.pdf (0.02 MB)
• B. Contract Extension for HVAC Preventative Maintenance Services RFB No. 19-0014 - Copy.pdf (0.03 MB)

EMERGENCY PURCHASES

UPDATES AND PRESENTATIONS

• A.Heritage Park Update – Elizabeth Walden, Historic Columbus

• CCG Update 11.4.2025 Compressed.pdf (20.16 MB)

• B.Solicitor Update – Shevon Thomas, Solicitor General

• CM(5)(B) - Solicitor General.pdf (0.89 MB)

• C. Landfill Update - Drale Short, Director, Public Works

• Landfill Update 11042025.pdf (7.27 MB)

• D.City Hall Update - Ryan Pruett, Director, Building Inspections and Code Enforcement

• City Hall Update 11-04-2025.pdf (20.43 MB)

BID ADVERTISEMENT

DATE:            November 4, 2025

TO:                 Mayor and Councilors

FROM:          Finance Department

SUBJECT:     Advertised Bids/RFPs/RFQs

• November 5, 2025

  1. Plumbing and Irrigation Supplies (Annual Contract) – RFB No. 26-0002

  Scope of Bid

  Provide plumbing & irrigation supplies on an “as needed basis” to be picked up or delivered to Columbus Consolidated Government.  The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods.

  November 14, 2025

  1. Construction Manager as General Contractor Services for Public Safety Building – RFP No. 26-0016

  Scope of RFP

  Columbus Consolidated Government (the City) is requesting proposals from qualified contractors to engage for Construction Manager as General Contractor (GC) services to construct renovations to the existing Public Safety Building located at 510 10^th Street. The renovations will consist of mechanical, electrical, plumbing system upgrades, interior alterations, interior finish upgrades, and exterior shell maintenance and replacement.  The estimated construction budget for this project is $4,500,000.

  The selected vendor will be responsible for providing preconstruction services to assist the City and the design team with review and selection of the final scope of work to accommodate the funds available. Following finalization of the scope of work, the vendor will serve as the GC to construct the improvements.

  2. Course Instructors for the HR Department/The Learning Center (Annual Contact) – RFP No. 26-0015

  Scope of RFP

  The Department of HR/The Learning Center is seeking multiple contractors to provide instructors in various training modules to employees interested in growing and developing their skills within the Columbus Consolidated Government.  Training will be conducted on an ‘as needed’ basis.

   

  November 19, 2025

  1. Dragonfly Trail – Midtown Connector Phase I - RFB No. 26-0003

  Scope of Bid

  This project consists of constructing a connection from the existing trail at the intersection of Warren Road and Wynnton Road following Bradley Street and Warren Williams Road to Dinglewood Park.  The trail also travels through Dinglewood Park to the intersection of 18^th Avenue and 13^th Street.  The project is within the City of Columbus property and public right of way.  The project length is approximately 4,956 LF and includes a 10’ wide concrete trail, landscape improvements, stormwater improvements, and trail amenities.  Additional work associated with the project includes minor demolition and clearing, erosion control, grading, and signage.

• Bid Advertisements.pdf (0.02 MB)

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - INFORMATION ONLY

ENCLOSURES - ACTION REQUESTED

• 1.Minutes of the following boards:

  Animal Control Advisory Board, 04-10-2025

  Animal Control Advisory Board, 08-28-2025

  Animal Control Advisory Board, 09-11-2025

  Animal Control Advisory Board, 09-25-2025

  Animal Control Advisory Board, 10-09-2025

• Animal Control Advisory Board 04-10-2025.pdf (0.12 MB)
• Animal Control Advisory Board 08-28-2025.pdf (0.13 MB)
• Animal Control Advisory Board 09-11-2025.pdf (0.10 MB)
• Animal Control Advisory Board 09-25-2025.pdf (0.08 MB)
• Animal Control Advisory Board 10-09-2025.pdf (0.08 MB)

BOARD APPOINTMENTS - ACTION REQUESTED

• Board Appointments. 11-04-2025.pdf (0.04 MB)

ADD-ONS