Council Agenda - Regular Meeting 11/16/2021 05:30 PM C. E. “Red” McDaniel City Services Center- Second Floor

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Reverend Adrian Chester at Greater Beallwood Baptist Church of Columbus, Georgia

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson

MINUTES

• 1.Approval of minutes for the November 9, 2021 Council Meeting and Executive Session.

• 20211109.COUNCIL.pdf (0.05 MB)

UPDATE:

• 2.An update on COVID-19

PROCLAMATION:

• 3.PROCLAMATION:        Donald L. Jordan Day

       RECEIVING:             Donald L. Jordan

PRESENTATION:

• 4.Corporal Samantha Phillips will be presented a National Silver Medal for Valor from American Legion Post  35.

CITY ATTORNEY’S AGENDA

ORDINANCES

• 1.2nd Reading- REZN-09-21-1744: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 2019 Warm Springs Road (parcel # 036-005-013) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District with conditions. (Planning Department recommends conditional approval. PAC recommends denial.)(as amended)(Councilor Garrett) 

• Ordinance_REZN-09-21-1744 (as amended) 2nd Reading 11-16-21.pdf (0.13 MB)
• Council Staff Report_REZN-09-21-1744.pdf (2.14 MB)

• 2.2nd Reading- REZN-09-21-1746: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 3294 Confetti Blush Drive (parcel # 073-021-001) from PMUD (Planned Mixed Use Development) Zoning District with conditions to RE1 (Residential Estate 1) / RMF1 (Residential Multifamily 1) / RO (Residential Office) Zoning Districts with conditions. (Planning Department and PAC recommend approval.) (Councilor Davis)

• Ordinance_REZN-09-21-1746 1st Reading 11-09-21.pdf (0.04 MB)
• Exhibit A -Conditions imposed by Ordiance No. 11-62.pdf (0.73 MB)
• Council Staff Report_REZN-09-21-1746.pdf (3.99 MB)

• 3.2nd Reading- An Ordinance amending and restating Chapter 5 of the Columbus Code to provide for an Animal Services Division, an Animal Services Director,  and Animal Enforcement Officers to be provided through an approved  contract with a division of a licensed private non-profit animal shelter, or in the absence of such contract allow such services to be provided by a Division of the Columbus Consolidated Government and its employees; to make other necessary changes in the Chapter to accommodate the smooth administration of services related to the regulation, enforcement, care and protection of animals in Columbus/ Muscogee County;  and for other purposes.(Mayor Pro-Tem)

• Ordinance amending Chapter 5 of the Columbus Code to allow for the use of a non-profit animal services division 1st Reading11-09-21 .pdf (0.02 MB)
• Exhibit A Chapter 5 restated text of Animal Control Ordinance. 1st Reading 11-09-21.pdf (0.14 MB)
• Animal Services Chapter 5 redline of proposed revisions to current code.11-09-21.pdf (0.15 MB)

RESOLUTIONS

• 4.A Resolution Declaring Results of an election held on November 2, 2021 and Certificate of the Superintendent of Elections (Mayor Pro-Tem)

• Resolution Declaring Results of SPLOST Election 11-16-21.pdf (0.03 MB)

PUBLIC AGENDA

• 1.Ms. Jennifer Le Denney, Re:  Eviction ordinance and addressing retaliation from predatory landlords.

• 2.Mr. Paul Olson, Re: Spot Zoning, Murder Capitol and General Reserve Fund.

CITY MANAGER'S AGENDA

• 1.2021 State of Georgia Department of Community Affairs Application (Feeding the Valley)

  Approval is requested to apply, and if awarded, accept the State of Georgia Department of Community Affairs CDBG-CV application by the amount awarded up to $3,142,500 and amend the Multi-Governmental Fund by the amount awarded.  If awarded, the DCA CDBG-CV Grant could provide up to $3,142,500 to expand the facilities of Feeding the Valley located at 6744 Flat Rock Road in Midland, Georgia. The expansion will include new construction of warehouse space that will allow for an expected increase in service provision across the city and surrounding communities.

• Agenda Report - FY22 DCA CDBG-CV Grant Application (FTV).11.16 Final.pdf (0.05 MB)
• CDBG -CV Intergovernmental Agreement.PJH (002).pdf (0.04 MB)

• 2.2021 State of Georgia Department of Community Affairs Application (Feeding the Valley) – Matching Funds Requirement

  Approval is requested to comply with the matching funds requirement of the 2021 State of Georgia Department of Community Affairs Application (Feeding the Valley Facility Expansion) CDBG-CV grant. The DCA CDBG-CV funding has a 25% match requirement for total project costs, which are $4,190,000. Meeting the match requirement requires up to $1,047,500 in matching funds to be contributed to this project. The Match requirement will be met through a large unrestricted gift Feeding the Valley received late 2020 for Feeding the Valley Food Bank expansion.

• 2021 State of Georgia Department of Community Affairs Application (Feeding the Valley).pdf (0.05 MB)
• FTV Match Confirmation - Midland Expansion.pdf (0.05 MB)

• 3.2021 State of Georgia Department of Community Affairs Application (Feeding the Valley) – Continuous Use Policy, Ongoing Operations, and Maintenance Plan

  Approval is requested to comply with the continuous use policy, ongoing operations, and maintenance plan matching funds requirement of the 2021 State of Georgia Department of Community Affairs Application (Feeding the Valley Facility Expansion) CDBG-CV grant. The DCA CDBG-CV funding has a requirement that CDBG-CV projects that propose to renovate a building for the purpose of serving a limited clientele population must also adhere to DCA's Continued Use Policy for a period of ten (10) years commit to ongoing operations and the creation of maintenance plan to protect the investment of awarded funds. Feeding the Valley Food Bank will be responsible for adherence to the continuous use policy, ongoing operations, and maintenance plan.

• Agenda Report - FY22 DCA CDBG-CV CUPOOMP (FTV).11.16.pdf (0.05 MB)
• FTV Continuance of Use - Midland Expansion.pdf (0.06 MB)

• 4.Georgia Public Safety Officials and First Responders Supplement Grant Application

  Approval is requested to submit a grant application to the Governor’s Office of Planning and Budget for $1,000 pay supplement for all eligible Public Safety Personnel and First Responders.

• Public Safety and First Responders Grant Supplement.pdf (0.07 MB)

• 5.State of Georgia – American Rescue Plan (ARP) Funds Application for the Chattahoochee Judicial Circuit

  Approval is requested to apply, and if awarded, accept State ARP Funds awarded to the Chattahoochee Judicial Circuit through the Judicial Council and its Administrative Office of the Courts. The grant funding will be utilized by the courts, prosecutors, and related agencies to address backlogs of court cases caused by the pandemic.

• Judicial ARP Resolution.pdf (0.05 MB)
• MOU - Judicial ARP Grant.pdf (0.02 MB)

• 6.Annual Unused Sick Leave Payment

  Approval is requested to authorize payment to employees for unused sick leave in accordance with 16B-15-6 (2) of the Columbus Code of Ordinances.

• Unused Sick Leave Payment Agenda Report and Resolution 2021.pdf (0.03 MB)

ADD-ON RESOLUTION:

• State of Georgia Criminal Justice Coordinating Council- State of Georgia FY2022 Law Enforcement Training Program Grant

  Approval is requested to apply for and accept a grant in the amount of $52,000.00, or as otherwise awarded, from the Georgia Criminal Justice Coordinating Council, with no local match required and amend the Multi-Government Fund by the award amount.

• MCSO CJCC FY2022 Law Enforcement Training Grant Agenda-Resolution.pdf (0.03 MB)

PURCHASES

• A.Asbestos Abatement for Former Georgia State Farmers Market – RFP No. 22-0001

• A. Asbestos Abatement for Former Georgia State Farmers Market - RFP No. 22-0001.pdf (0.03 MB)

• B.Two 2022 Ford Escape S Compact SUVs – Georgia Statewide Contract Cooperative Purchase

• B. Two (2) Ford Escape S Compact SUVs for Tax Assessor Office - revised.pdf (0.02 MB)

• C.Twelve (12) Zero-Turn Mowers For Public Works – Georgia Statewide Contract Cooperative Purchase

• C. Twelve (12) Zero-Turn Mowers for Public Works.pdf (0.02 MB)

• D.Contract Amendment for NEOGOV Application Management Tracking System

• D. Contract Amendment for NEOGOV Application Management Tracking System.pdf (0.02 MB)

• E.Household Garbage and Yard Waste Cart Services – HGACBUY Cooperative Contract

• E. Household Garbage and Yard Waste Cart Services - HGACBUY Cooperative Contract.pdf (0.02 MB)

• F.Twelve (12) Ford Explorer Mid-Size SUVs (Unmarked/Non-Pursuit) For Columbus Police Department – Georgia Statewide Contract Cooperative Purchase

• F. Twelve (12) Ford Explorer Mid-Size SUVs (Non-Pursuit) for CPD.pdf (0.02 MB)

• G.Three (3) 2022 Ford Explorer Mid-Size SUVs for Public Works – Georgia Statewide Contract Cooperative Purchase

• G. Three (3) Ford Explorer Mid-Size SUVs for Public Works.pdf (0.02 MB)

• H.Ten (10) Pursuit Utility Vehicles For Muscogee County Sheriff’s Office – Georgia Statewide Contract Cooperative Purchase

• H. Ten (10) Pursuit Utility Vehicles for Muscogee County Sheriff's Office - revised.pdf (0.02 MB)

• I.Contract Extension for Real Estate Appraisal Services (Annual Contract) – RFP No. 15-0021

• I. Contract Extension for Real Estate Appraisal Services (Annual Contract).pdf (0.02 MB)

UPDATES AND PRESENTATIONS

• A.Finance Monthly Update - Angelica Alexander, Finance Director

BID ADVERTISEMENT

• DATE:         November 16, 2021

  TO:        Mayor and Councilors

  FROM:        Finance Department

  SUBJECT:        Advertised Bids/RFPs/RFQs

  November 19, 2021

  Anchor Tenants for Concession & Retail Services/Columbus Civic Center II (Annual Contract) – RFP No. 22-0012

  Scope of RFP

  The Consolidated Government of Columbus, Georgia (the City) invites qualified offerors to submit proposals for anchor tenants for concession and retail services at the Columbus Civic Center.  The City has identified the need to contract with additional vendors to provide the requested services.  The term of this contract shall be for two years, with an option to renew for three additional twelve-month periods.  Vendors responding to the Primary Contract are not required to submit for this Secondary Contract.

  Frames, Grates, Covers & Inlets (Annual Contract) – RFB No. 22-0020

  Scope of RFB

  Columbus Consolidated Government is requesting bids from vendors to provide frames, grates, covers and inlets for stormwater management to be purchased on an “as needed” basis.

          The contract term will be for two years with the option to renew for three additional twelve-month periods.

  December 1, 2021

  METRA Adopt-A-Stop Signs (Annual Contract) – RFB No. 22-0021

  Scope of Bid

  Columbus Consolidated Government is requesting bids from qualified vendors to provide EG .080 metal, post-mounted (U-channel post) signs which will be mounted on to METRA Transit System’s bus stop posts as part of METRA’s “Adopt-A-Stop” program.  The contract period shall be for three (3) years.

  December 3, 2021

  Comprehensive Inmate Healthcare Services for Muscogee County Jail (Annual Contract) – RFP No. 22-0016

  Scope of RFP

  Columbus Consolidated Government, on behalf of the Muscogee County Sheriff’s Office, is seeking proposals for the provision of healthcare services for offenders incarcerated at the Muscogee County Jail.  The requested services consist of medical, dental, and mental health, as well as healthcare personnel.   Medical services include but not are limited to x-ray, laboratory, and prescription drug services for an average daily population of approximately 975 inmates.

  The contract term shall be for two years with the option to renew for three additional twelve-month periods.

  December 10, 2021

  Vending Machine Services (Annual Contract) – RFP No. 22-0007

  Scope of RFP

  Columbus Consolidated Government is seeking proposals from qualified vendors to provide vending machine services for various City Departments.  The contract term shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. 

• Bid Advertisements.pdf (0.02 MB)

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - INFORMATION ONLY

• 1.The Medical Center Hospital Authority’s Disclosure Report for fiscal year ended June 30, 2021.

• Medical Cntr Rept.pdf (0.05 MB)

• 2.The Medical Center Hospital Authority’s Community Benefit Report for the year ended June 30, 2020 and Report of Annual Activities fiscal year ended June 30, 2021.

• Medical Cntr Hosp. Aut Community Benefit Rpt.pdf (1.03 MB)

ENCLOSURES - ACTION REQUESTED

• 3.RESOLUTION - A Resolution amending Resolution No. 384-21 by ratifying the time for the December 7, 2021 Council Meeting to be held at 9:00 a.m. instead of 5:30 p.m.

• RES. Changing time for Dec. 7th Mtg.pdf (0.02 MB)

• 4.RESOLUTION - A Resolution excusing Councilor Jerry “Pops” Barnes from the November 16, 2021 Council Meeting.

• RES excusing Cnclr Barnes.pdf (0.02 MB)

• 5.RESOLUTION - A Resolution excusing Councilor R. Walker Garrett from the November 16, 2021 Council Meeting.

• RES excusing Cnclr Garrett.pdf (0.02 MB)

• 6.Letter from the Medical Center Hospital Authority advising that the authority has selected Ms. Brenda DeRamus, Dr. Susan McWhirter and Mr. John Hargrove to serve another term of office and for Ms. Alpna Arora to succeed Dr. James Crosse.  (The Council may confirm the selection of the four board members.)  

• Medical Cntr Hosp. Aut Nominees Selected. 2021.pdf (0.06 MB)

• 7.Minutes of the following boards:

  Board of Tax Assessors, #36-21 and #37-21

• Min. Bd of Tax Assessors. 36-21.pdf (0.08 MB)
• Min. Bd of Tax Assessors. 37-21.pdf (0.07 MB)

ADD-ON RESOLUTION:

• RESOLUTION - A Resolution excusing Councilor Judy Thomas from the November 16, 2021 Council Meeting.

• RES excusing Cnclr Thomas.pdf (0.02 MB)

BOARD APPOINTMENTS - ACTION REQUESTED

• .MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:

  PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: 

  Jack Kinsman                                                    (Mayor’s Appointment)

  Retired City Employee Representative

  Resigned                        

  Term Expires: June 30, 2022       

  This is a four-year term. Board meets monthly.

  Women:  5

          Senatorial District 15:   3

          Senatorial District 29:   5

  
  
  

  COUNCIL’S APPOINTMENT- READY FOR CONFIRMATION:

  BOARD OF HEALTH:  Dr. Jibike Joy Adegbile was nominated to succeed Dr. Rajinder Chhokar. (Councilor Barnes’ nominee) Term expires:  December 31, 2026

  DEVELOPMENT AUTHORITY:  Mr. Dallis Copeland was nominated to fill the unexpired term of the late Jacki Lowe. (Mayor Pro Tem Allen’s nominee) Term expires:  April 30, 2022

  DEVELOPMENT AUTHORITY:  Ms. Geniece Granville was nominated to fill the unexpired term of Ms. Lisa Smith. (Councilor Barnes’ nominee) Term expires:  April 30, 2024

  COUNCIL APPOINTMENT: NOMINATION FROM THE COMMISSION AND MAY BE CONFIRMED FOR THIS MEETING:

  AIRPORT COMMISSION:

  Tana McHale                                                        (Council’s Confirmation)

  Eligible to succeed

  Term Expires: December 31, 2021              

  *The Columbus Airport Commission has submitted its nominee of Dannell Mastrean Marks for the seat of Ms. Tana McHale.

  These are five-year terms. Board meets monthly.

  Women:  1

          Senatorial District 15:   2

          Senatorial District 29:   3

  COUNCIL’S DISTRICT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:

  RECREATION ADVISORY BOARD:

  James Wilkoff                                                 (Council District 2- Davis)              

  Does not desire reappointment

  Term Expires: December 31, 2021                                                        

          

  Latisha Stephens-Archibald                                         (Council District 3- Huff)              

  Seat declared vacant        

  Term Expires: December 31, 2023

  COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR     THE NEXT MEETING:

  ANIMAL CONTROL ADVISORY BOARD:

  Christy Noullet                                                 Open for Nominations              

  Seat Declared Vacant                                                (Council’s Appointment)

          Term Expired: April 11, 2022

  Councilor Crabb is nominating Mr. Raymond “Robbie” Culpepper for the seat of Ms. Christy Noullet.

  The terms are two years.  Meets as needed.

  Women:  8

          Senatorial District 15:   2

          Senatorial District 29:   5

  COOPERATIVE EXTENSION ADVISORY BOARD:

  Margaret Higdon                                                 Open for Nominations              

  Eligible to succeed                                                (Council’s Appointment)

          Term Expires: December 31, 2021

  The term is six years.  Meets quarterly.

  Women:  5

          Senatorial District 15:   3

          Senatorial District 29:   2

  PERSONNEL REVIEW BOARD:

  Tracy Walker                                                Open for Nominations              

  (Alternate Member 2)                                        (Council’s Appointment)

  Nominated to serve as a regular member                

  Term Expires: December 31, 2021

  
  

  Darlene Small                                                Open for Nominations              

  (Alternate Member 3)                                        (Council’s Appointment)

  Not Eligible to succeed

          Term Expires: December 31, 2021

  Dr. Shanita Pettaway                                        Open for Nominations              

  (Alternate Member 5)                                        (Council’s Appointment)

  Resigned

          Term Expires: December 31, 2022

  The terms are three years.  Meets weekly.

  Women:  3

          Senatorial District 15:   5

          Senatorial District 29:   3

• Board Appointments. 11-16-2021.pdf (0.03 MB)