Council Agenda - Regular Meeting 03/24/2020 05:30 PM

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Councilor Valerie A. Thompson.

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson.

MINUTES:

1.Approval of minutes for the March 10, 2020 Council Meeting.

20200310.COUNCIL.pdf (0.05 MB)

UPDATE:

2.An update on COVID-19.

CITY ATTORNEY’S AGENDA

ORDINANCES

1.2nd Reading - REZN-01-20-1016: An ordinance rezoning approximately 0.21 acres of land located at 401 35th Street. The current zoning is RO (Residential Office) zoning district. The proposed zoning is RMF1 (Residential Multifamily 1) zoning district. The proposed use is Residential. The Planning Advisory Commission and the Planning Department recommend approval. The Applicant is NeighborWorks Columbus. (Councilor Garrett)

Ordinance to Rezone 401 35th Street.pdf (0.03 MB)
Staff Report - 401 35th Street.pdf (4.66 MB)

2.1st Reading - Declaration of Local Emergency (Request of Mayor Henderson)

Columbus State of Emergency Ordinance 3-24-20 as amended (FINAL).pdf (0.28 MB)

3.1st Reading - An ordinance to amend the Columbus, Georgia Pension Plan for General Government Employees, and the Columbus, Georgia Pension Plan for Public Safety Employees; and for other purposes. (Request of Pension Board of Trustees)

Pop up Pension Amendment Ordinance FINAL.pdf (0.03 MB)

CITY MANAGER'S AGENDA

1.Substantial Amendment to the HUD Program Year 2017/City’s FY 2018 Annual Action Plan & the HUD Program Year 2019/City’s FY 2020 Annual Action Plan

Approval is requested for the filing of substantial amendments to the HUD Program Year 2017/City’s FY 2018 Annual Action Plan & the HUD Program Year 2019/City’s FY 2020 Annual Action Plan. The Annual Action Plan is part of the Consolidated Planning process, in which the City of Columbus assesses its affordable housing and community development needs and market conditions, and makes data-driven, place-based investment decisions.

Substantial Agreement HUD.pdf (0.04 MB)

2.Dragonfly Connection – MLK Jr. Blvd and 10^th Ave. to the Riverwalk

Approval is requested to authorize the next Columbus Dragonfly Trails connector that will connect Martin Luther King Jr. Blvd. at 10^th Ave. to the Riverwalk.

Agenda Resolution MLK Connection.pdf (0.03 MB)
MLK to River Connection.pdf (70.52 MB)

3.FIRE & EMS – FY20 Other Local Option Sales Tax Reallocation

Approval is requested to reallocate $45,050 of the FY20 Other Local Option Sales Tax Fund budget of the Fire & EMS Department from Personal Protective Equipment (Turn out gear), Telephone (wireless service for emergency apparatus) and Software Lease (Staffing software) project to purchase an Emergency Outdoor Warning Siren destroyed from the tornado March 2019.

Fire OLOST Reallocation Resolution.pdf (0.03 MB)

4.Central of Georgia Railroad Agreement – TIA Project No: 0011436 (Spiderweb)

Approval is requested to enter into an agreement with the Central of Georgia Railroad to ensure the coordination of construction activities while protecting the railroad line from any potential damage. The City shall reimburse the Central of Georgia Railroad for costs associated with the maintenance, engineering, safety, and construction related to this agreement for a total of $1,787,737. All work under this agreement shall be performed by the Central of Georgia Railroad.

Agenda Report - Spiderweb.pdf (0.03 MB)
BR1112131 - DRAFT CONST Agreement - Columbus, GA - Buena Vista Rd OHB.pdf (11.87 MB)

5.Project Framework Agreement (PFA) for the Construction of Military Drive from Infantry Road to Hampton Inn

Approval is requested to enter into a Project Framework Agreement with the Georgia Department of Transportation to begin preliminary engineering for the Military Road Project. Funding for the project will consist of $1,120,000 in federal Z905 funds; $1,160,000 in state HB170 funds; and $280,000 in local match funds for a total cost of $2,560,000.

PI 0017138 - PFA Local Government 2-5-20-signed.pdf (2.75 MB)
Military Drive Agenda Report.pdf (1.23 MB)

6.2020 Homeland Security Grant Program

Approval is requested to accept a grant of $92,673.00 or as otherwise awarded, from the 2020 Homeland Security Grant Program and amend the Multi-Governmental Fund by like amount. These funds will be utilized for the maintenance of equipment received as part of the West Central Georgia Search and Rescue (GSAR) Team.

Fy2020 GSAR Grant Agenda Report.pdf (0.02 MB)

PURCHASES

A.Security Cameras and Accessories For Metra Buses

A. Security Cameras and Accessories for METRA Buses.pdf (0.03 MB)

B.Annual Adobe Licensing Subscription Renewal And Purchase Of Additional Adobe Programs

B. Annual Adobe Licensing Subscription Renewal and Purchase of Addtional Adobe Programs.pdf (0.02 MB)

C.Public Employee Retirement System Pension and Benefit Trust (“The Pension Fund”) Investment Consultant Services (Annual Contract)

C. Public.pdf (0.03 MB)

D.Pavement Marking Services

D. Pavement Marking Services.pdf (0.02 MB)

E.Aerial And Ground Ladder Inspection & Testing Services (Annual Contract) RFB NO. 20-0050

E. Aerial.pdf (0.03 MB)

UPDATES AND PRESENTATIONS

A.Elections & Registration Update - Nancy Boren, Elections & Registration Director

Muscogee County Elections and Registration.pdf (0.05 MB)

BID ADVERTISEMENT

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March 25, 2020
1. Tree Removal & Stump Grinding/Removal Services (Re-Bid) (Annual Contract) – RFB No. 20-0051
Scope of Bid

Provide Columbus Consolidated Government with professional services on as “as needed basis” for the following options: Option 1)                Remove trees (and all related debris) throughout the City on an “as needed” basis. Option 2) Provide stump grinding/removal services throughout the City on an “as                 needed” basis.

Vendors may bid on either or both options.

The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods.

2.                Dumpster/Roll Off Container Rental and Servicing (Annual Contract) – RFB No. 20-0053

                Scope of Bid

                Provide dumpsters/roll off containers on a rental basis, to include servicing the equipment as needed. The                 contract term will be for two (2) years with the option to renew for three (3) additional twelve-month                 periods.

April 1, 2020
1. Transit Enhancements (Annual Contract) – RFB No. 20-0049
Scope of Bid

Provide transit enhancement items to METRA Transit System on an “as needed” basis. The items include mesh trash receptacles; benches with and without backs; jumbo horizontal message centers; and single-face info centers.

The contract term will be three (3) years.
1. Lot Clearing Services III (Annual Contract) – RFB No. 20-0055
Scope of Bid

Provide services for annual clearing of vacant or unoccupied lots, including cutting and removing grass, weeds, undergrowth and other vegetation, and removing any/all solid waste for the Department of Inspections and Code. Due to the number of upcoming projects, the City has identified the need to contract with additional vendors to provide the requested services.

This tertiary contract will run concurrently with Lot Clearing Services RFB No. 18-0029 (the Prime Contract), which initiated on March 12, 2018, for two (2) years with the option to renew for three (3) additional twelve-month periods.
1. Veterinary Services (Annual Contract) – RFB No. 20-0056
Scope of RFB

Provide veterinarian services for the Columbus Animal Care and Control Center (ACCC) under the Public Works Department. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods.

April 3, 2020

1. Parking Lot Control Equipment for Bay Avenue Garage and 9^th Street Lot

           Scope of RFP

           Columbus Consolidated Government (the City) invites qualified vendors to submit proposals to furnish

           and install a complete parking lot control system for the Bay Avenue Parking Garage and 9^th Street Parking

           Lot.

April 8, 2020
1. Heavy-Duty Mobile Bus Lift Systems (Annual Contract) – RFB No. 20-0057
Scope of Bid

Provide heavy duty mobile bus lift systems to the METRA Transit System of Columbus Consolidated Government (the City). Each set shall consist of a set of four (4) columns, including one (1) master and three (3) secondaries. The proposed system shall be able to raise cars, trucks, or buses for the purpose of inspection, service, or maintenance. They systems will be procured on an “as needed” basis.

The contract term will be three (3) years.
1. Maintenance Services for Security Locking System/Door Hinges (Annual Contract) – RFB No. 20-0058
Provide preventive maintenance and repair service for security locking systems/door hinges at the Muscogee County Jail. The services shall be performed at both towers, the Jail Annex and the Jail Administration areas; the old 1939 Jail will not be included in this contract. Maintenance shall include semi-annual service trips and repair services shall be on an “as needed” basis, including emergencies.

The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods.

Bid Advertisements March 24.pdf (0.03 MB)

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

1.RESOLUTION: A Resolution to cancel the March 31, 2020 Consent Agenda/ Work Session and the April 7, 2020 monthly Proclamation Session of the Council of Columbus, Georgia.

Resolution- Cancelling Mtg and Proclamation Session.pdf (0.01 MB)

2.FINANCE REPORT RESOLUTION: A resolution receiving the report of the Director of Finance concerning certain alcoholic beverage licenses for the month of February 2020 and approving the same.

Resolution- Finance Report- Alcoholic Beverages. Feb 2020.pdf (0.01 MB)
February 2020 - Alcoholic Beverage Council Report.pdf (0.02 MB)

3.Minutes of the following boards:
Board of Election and Registration, January 16, 2020.
Board of Tax Assessors, #07-20 & #08-20.
Housing Authority, January 15, 2020.

Election and Registration January 16, 2020.pdf (0.09 MB)
Board of Tax Assessors, #07-20.pdf (0.09 MB)
Board of Tax Assessors, #08-20.pdf (0.08 MB)
Housing Aut Minutes. 01-15-2020.pdf (0.36 MB)

BOARD APPOINTMENTS - ACTION REQUESTED

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COUNCIL APPOINTMENTS- READY FOR CONFIRMATION:

BOARD OF HISTORIC & ARCHITECTURAL REVIEW: Ms. Emily Flournoy was nominated to succeed Mr. Tyler Allen as the Uptown Business Association Representative. (Councilor Thomas’ nominee) New Term expires: January 31, 2023.

COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:

COMMUNITY DEVELOPMENT ADVISORY COUNCIL:

Angela Wagenti                                                (Council District 2- Davis)

Not Eligible to succeed

Term Expires: March 27, 2020

Valerie Thompson                                              (Council District 4- Thompson)

Not Eligible to succeed

Term Expires: March 27, 2020

L. K. Pendleton- Does not desire reappointment                 (Council District 7- Woodson)

Eligible to succeed

Term Expires: March 27, 2020

Michael Porter                                                   (Council District 9- Thomas)

Not Eligible to succeed

Term Expires: March 27, 2020

Council appointments serve two-year terms. Board meets four-times annually.

COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR     THE NEXT MEETING:

ANIMAL CONTROL ADVISORY BOARD:

Carol Bassett                                                        Open for Nominations

Resigned                                                        (Council’s Appointment)

Term Expires: October 15, 2020

These are two-year term. Board meets as needed.

Board Appointments. 03-24-2020.pdf (0.02 MB)

The City of Columbus strives to provide accessibility to individuals with disabilities and who require certain accommodations in order to allow them to observe and/or participate in this meeting. If assistance is needed regarding the accessibility of the meeting or the facilities, individuals may contact the Mayor’s Commission for Persons with Disabilities at 706-653-4492 promptly to allow the City Government to make reasonable accommodations for those persons

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Councilor Valerie A. Thompson. PLEDGE OF ALLEGIANCE: Led by Mayor Henderson.