CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding
INVOCATION: Offered by Rev. Emily Bel, Forgiving Heart United Church of Christ of Columbus, Georgia
PLEDGE OF ALLEGIANCE: Led by Mayor Henderson
MINUTES
PROCLAMATIONS:
Receiving: Keep Columbus Beautiful
Receiving: Muscogee Educational Excellence Foundation
Receiving: CCG Community Reinvestment Department
RESOLUTION
CITY ATTORNEY’S AGENDA
ORDINANCES
RESOLUTIONS
PUBLIC AGENDA
CITY MANAGER'S AGENDA
Approval is requested to purchase 415 Mellon St. Columbus, Georgia 31903 from CHI Asset Management LLC, for the amount of $95,000 for a new park.
Approval is requested to authorize Volkert, Inc. to assist with the development and design of visual upgrades to the proposed bridge replacement project
Approval is requested to execute a Lighting Services Agreement with Georgia Power for Phase 2 Residential Lighting Upgrades. The upfront capital costs are up to $922,000 funded by Community Development Block Grant (CDBG) funds and an average monthly cost for maintenance and energy of up to $32,993 funded from the Streetlight budget in the General Fund.
Approval is requested to apply for a grant in the amount of $4,814.64 or as otherwise awarded from the Georgia Traffic Incident Management Enhancement (TIME) Task Force Grant with no matching funds required for the purchase of tear away traffic safety vests.
Approval is requested to apply for and accept the State Criminal Alien Assistance Program (SCAAP) grant from the U.S. Department of Justice for Fiscal Year 2023, in the amount of $30,295, or as otherwise awarded, with no local match required, and amend the SCAAP project budget by the amount of the award.
Approval is requested to apply for a grant in the amount of $4,960.55 or as otherwise awarded from the Marathon Grant for First Responders with no matching funds required for the purchase of a heavy rescue package (extensive steel cutting in heavy rescue situations and a hazardous materials test kit.
Approval is requested to apply for a grant in the amount of $14,982.00 or as otherwise awarded from the FEMA Fire Prevention and Safety Grant with $14,269.16 funded through the FEMA Fire Prevention and Safety Grant and a 5% local match of $713.42 paid by Columbus Fire and EMS for the purchase of 600 smoke alarms.
Approval is requested to apply for and accept if awarded a grant application in the amount of $139,055.00 or as otherwise awarded from the FY24 Congressional Appropriations Grant with no matching funds required. Funds will be used to purchase a cardiac monitor, Ford Explorer, and medical equipment to aid in implementing a Mobile Integrated Healthcare (MIH) program. The Multi-Governmental Fund will be amended by the amount of the award.
Approval is requested to accept 30,000 cartons of Waterbox single-serve cartons of spring water from Emersa Waterbox, LLC.
PURCHASES
INFORMATION ONLY: EXIGENT “OFF THE LOT” VEHICLE PURCHASE
On April 4, 2023, a purchase order was executed for five (5) utility police interceptor vehicles for the Columbus Police Department due to exigent circumstances, as approved by Council per Resolution No. 067-23.
The vehicles were purchased from Wade Ford (Smyrna, GA) at a unit price of $43,182.00, and a total price of $215,910.00 via Georgia State Contract #99999-001-SPD000183-0006. Wade Ford had vehicles available on their lot. The vehicles will be used by officers to patrol the streets of Columbus. These are replacement vehicles.
Funding is available in the FY23 Budget as follows: 2021 Sales Tax Project Fund – 2021 SPLOST – 21 SPLOST Public Safety – Light Trucks; 0567-696-3111-STPS-7722-54151-20230.
UPDATES AND PRESENTATIONS
BID ADVERTISEMENT
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Advertised Bids/RFPs/RFQs
April 12, 2023
1. Carbon Dioxide Liquid Bulk and Tank Rentals for City Swimming Pools (Annual Contract) – RFB No. 23-0028
Scope of RFB
It is the intent of the Columbus Consolidated Government (the City) to secure an annual contract with a vendor to provide carbon dioxide liquid in bulk, and the rental of six (6) 750lb tanks, for City swimming pools.
The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods.
2. Investigation Interview Audio/Video Recording System for Columbus Fire & EMS Department – PQ No. 23-0012
Scope of PQ
The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide and install one (1) digital audio/video interview recording system, Legaltek LX Oracle (LXO) 1080P HD, or current production model equivalent, for investigation interviews for the Columbus Fire & EMS Department. The quote should include all labor and material for a turn-key solution.
April 14, 2023
1. Advisory and Consulting Services for the Columbus Consolidated Government 457 Deferred Compensation Plan and Its Board (Annual Contract) – RFP No. 23-0016
Scope of RFP
Columbus Consolidated Government seeks qualified firms to submit proposals for providing professional advisory and investment consulting services for the Columbus Consolidated Government’s 457 Deferred Compensation Plan.
The contract term shall be for two (2) years with an option to renew for three (3) additional twelve-month periods.
2. Recycling Facility Operations and Management Services (Annual Contract) – RFP No. 23-0021
Scope of RFP
The Consolidated Government of Columbus, Georgia (the City) invites qualified offerors to submit proposals to provide recycling processing equipment, provide operations and maintenance of the equipment and the facility, market the processing capacity of the facility, market processed recyclable materials, and assist the City with public education services.
Option A is for the Offeror to provide personnel to operate the facility and Option B is for the City to provide personnel to operate the facility. Offerors may submit proposals for either or both options.
The contract term will be for two years with the option to renew for three additional twelve-month periods.
May 5, 2023
1. Automated Speed Detection for School Zone Safety Enforcement (Annual Contract) – RFP No. 23-0036
Scope of RFP
The Columbus Consolidated Government is requesting proposals for automated speed detection for school zone safety enforcement systems and services, specifically LiDAR (Light Detection and Ranging) with ALPR (Automated License Plate Readers) functions to integrate with the existing Flock Safety system for the Columbus Police Department.
The contract term will be for two years with an option to renew for three additional twelve-month periods.
May 12, 2023
1. Master Plan for Golf Courses – RFP No. 23-0032
Scope of RFP
Columbus Consolidated Government (CCG) is requesting proposals from qualified golf course design and architect professionals to prepare a master plan allowing for the anticipation of maintenance and renovation of existing and potentially planned facilities. The services are for Bull Creek Golf course (36 holes), *Oxbow Creek Golf Course (9 holes) and Godwin Creek Golf Course (9 holes). Proposals should be comprehensive for each respective property. Proposals should also identify opportunities and address issues before major problems occur.
Persons interested in visiting the golf courses may do so by contacting Mr. Jim Arendt, PGA at 706-329-5713 to schedule an appointment. Interested parties are responsible for contacting Mr. Arendt in a timely manner. If pertinent RFP questions or concerns arise during the site visits, they should be submitted at least five business days before the due date as specified on pages 8 and 9.
2. Feasibility Study for Additional Holes at Oxbow Creek Golf Course – RFP No. 23-0034
Scope of RFP
Columbus Consolidated Government (CCG) is requesting proposals from qualified golf industry professional consultants to provide a feasibility study regarding an additional 9 holes at Oxbow Creek Golf Course. The comprehensive proposal shall identify opportunities and address the level of likely support from the local and surrounding markets.
CLERK OF COUNCIL’S AGENDA
ENCLOSURES - ACTION REQUESTED
Board of Tax Assessors, #10-23 & 11-23
Board of Zoning Appeals, March 1, 2023
Columbus Golf Authority, March 28, 2023
Hospital Authority of Columbus, January 31 and February 28, 2023
Housing Authority of Columbus, February 15, 2023
Keep Columbus Beautiful Commission, February 6, 2023
Pension Fund, Employees’ Board of Trustees, October 12 and November 9, 2022
ADD-ON RESOLUTION
BOARD APPOINTMENTS - ACTION REQUESTED
CIVIC CENTER ADVISORY BOARD:
Jed G. Harris, Jr. (Mayor’s Appointment)
Not eligible to succeed
Term Expired: March 1, 2023
This is a three-year term. Board meets every other month.
COUNCIL APPOINTMENTS- READY FOR CONFIRMATION:
COOPERATIVE EXTENSION ADVISORY BOARD: Ms. Sandra Hawthorne was nominated to fill the unexpired term of Ms. Margaret Higdon. (Mayor Pro Tem Allen’s nominee) Term expires: December 31, 2027
COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING:
BUILDING AUTHORITY OF COLUMBUS:
Leila Carr Open for Nominations Does not desire reappointment (Council’s Appointment)
Term Expires: March 24, 2023
Vincent Allen Open for Nominations Resigned (Council’s Appointment)
Term Expires: March 24, 2023
This is a two-year term. Board meets as needed.
Women: 3
Senatorial District 15: 2
Senatorial District 29: 3
COLUMBUS AQUATICS COMMISSION:
David Helmich Open for Nominations Not Eligible to succeed (Council’s Appointment)
Term Expired: June 30, 2022
Bruce Samuels Open for Nominations Not Eligible to succeed (Council’s Appointment)
Term Expired: June 30, 2022
These are two-year terms. Meets monthly.
Women: 2
Senatorial District 15: 3
Senatorial District 29: 3
COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE):
SarahAnn Arcila Open for Nominations
Resigned (Council’s Appointment)
Term Expires: March 1, 2024
These are four-year terms. Board meets monthly.
Women: 6
Senatorial District 15: 5
Senatorial District 29: 5
COOPERATIVE EXTENSION ADVISORY BOARD:
Helen Williams Open for Nominations
Does not desire reappointment (Council’s Appointment)
Term Expires: December 31, 2022
The term is six years. Meets quarterly.
Women: 5
Senatorial District 15: 2
Senatorial District 29: 3
The City of Columbus strives to provide accessibility to individuals with disabilities and who require certain accommodations in order to allow them to observe and/or participate in this meeting. If assistance is needed regarding the accessibility of the meeting or the facilities, individuals may contact the Mayor’s Commission for Persons with Disabilities at 706-653-4492 promptly to allow the City Government to make reasonable accommodations for those persons