Council Agenda - Regular Meeting 04/14/2020 09:00 AM

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding.

INVOCATION: Offered by Councilor Valerie A. Thompson.

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson.

MINUTES

1.Approval of minutes for the March 24, 2020 Council Meeting and March 10, 2020 Executive Session.

20200324.COUNCIL.pdf (0.04 MB)

UPDATE:

2.An update on COVID-19.

CITY ATTORNEY’S AGENDA

ORDINANCES

1.1st Reading - An ordinance extending the moratorium on the issuance of Certificates of Occupancy for any new Type I Personal Care Home or Foster Care Home which was adopted on January 28, 2020 for an additional ninety (90) days making its new expiration date July 26, 2020; and for other purposes. (Mayor Pro Tem Allen)

90-day Extension Moratorium on Personal Care Homes 4.14.20.pdf (0.02 MB)

CITY MANAGER'S AGENDA

1.Condemnation Parcel TA-A of the Intersection Improvement along Buena Vista Road (Columbus Spider Web Network)

Approval is requested for the acquisition of Parcel TA-A on behalf of SPIRIT CK PORTFOLIO III, LLC, a Delaware Limit Liability Company, f/k/a/ Cole CK Portfolio III, LLC. for the Intersection Improvement along Buena Vista Road (Columbus Spider Web Network) Project STP00-000-00(473), PI No. 0011436, Muscogee County, a Total Take of Property for County Road and/or Municipal Street purposes and authorizing the filing of a Declaration of Taking by the City Attorney or his representatives for the acquisition of said land under the authority of the official code of Georgia annotated, Section 32-3-1 et. Seq.

Condemnation Buena Vista Road.pdf (0.03 MB)
3010 Buena Vista Rd Ariel.pdf (0.14 MB)

2.Petco Foundation Grant

Approval is requested to submit and accept an animal welfare grant for $20,000 from Petco Foundation. This grant will pay for the spaying and neutering of approximately 400 animals and provide other life saving veterinary services. There is no local match required for this grant.

Petco Grant.pdf (0.03 MB)

3.Georgia Trauma Commission – Georgia Trauma Care Network Commission Grant

Approval is requested to apply for and accept a grant in the amount of $9,495.97, or as otherwise awarded, from the Georgia Trauma Commission – Georgia Trauma Care Network Commission, with no local match required and amend the Multi-Government Fund by the award amount. The grant is for equipment that will enhance the treatment of trauma patients.

Georgia Trauma Commission Grant 2020.pdf (0.04 MB)

4.Riverdragons Donation to PT Civic Center Event Staff During COVID 19

Approval is requested to accept a donation of $11,600 from the Riverdragons. This donation will contribute to the part time Civic Center Event staff who is unable to work events during COVID 19.

Riverdragons donation to PT Civic Center Event Staff COVID 19.pdf (0.03 MB)

PURCHASES

A.REPLACEMENT PLAYGROUND EQUIPMENT – SOURCEWELL COOPERATIVE CONTRACT

A. Replacement Playground Equipment.pdf (0.02 MB)

B.FACILITIES MAINTENANCE, REPAIR & OPERATION (MRO), INDUSTRIAL SUPPLIES AND TOOLS - GEORGIA STATEWIDE CONTRACT No. 99999-001-SPD0000114

B. Facilities Maintenance Repair & Operation (MRO) Industrial Supplies and Tools.pdf (0.02 MB)

C.FORKLIFT – SOURCEWELL COOPERATIVE CONTRACT

C. Forklift - Sourcewell Cooperative Contract.pdf (0.02 MB)

D.AUTOMATED VICTIM NOTIFICATION SYSTEM FOR THE

COURT MANAGEMENT SYSTEM UPGRADE

D. Automated Victim Notification System for the Court Management System.pdf (0.02 MB)

UPDATES AND PRESENTATIONS

A.City Operations During COVID - 19 – City Manager, Isaiah Hugley
B.Department Head Vacancies/Recruitment - City Manager, Isaiah Hugley
C.COVID - 19 Stimulus Tracking Process – Deputy City Manager, Lisa Goodwin
D.Virginia College Update – Deputy City Manager, Pam Hodge

City Council Presentation - Apr 14 2020.pdf (3.51 MB)

E.Infrastructure Projects during COVID – 19, Deputy City Manager, Pam Hodge
F.Government Center/SPLOST Update – Deputy City Manager, Pam Hodge

Government Center Options Update 041420.pdf (0.74 MB)

G.Budget Process Update - Finance Director, Angelica Alexander

FY21 Budget Process Update.pdf (0.04 MB)

H.City Technology During COVID - 19 – Information Technology Director, Forrest Toelle

Council Update 04-14-2020 JFT.pdf (0.07 MB)

I.DPH/CDC Guidelines on COVID – 19 – Human Resource Director, Reather Hollowell

BID ADVERTISEMENT

.
April 22, 2020
1. Reese Road Bridge at Cooper Creek – RFB No. 20-0061
Scope of Bid

This project includes complete demolition of the existing bridge, construction of new bridge structure, relocation of water and sewer lines, installation of curb and gutter, asphalt pavement, sidewalk, and guardrail.

April 24, 2020

1. Parking Lot Control Equipment for Bay Avenue Garage and 9^th Street Lot

           Scope of RFP

           Columbus Consolidated Government (the City) invites qualified vendors to submit proposals to furnish

           and install a complete parking lot control system for the Bay Avenue Parking Garage and 9^th Street Parking

           Lot.

April 29, 2020

1. Plumbing & Irrigation Supplies (Annual Contract) (Re-Bid) – RFB No. 20-0046

Scope of Bid

Provide plumbing & irrigation supplies on an “as needed basis” to be picked up and delivered to Columbus Consolidated Government. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods
1. Lot Clearing Services III (Annual Contract) – RFB No. 20-0055
Scope of Bid

Provide services for annual clearing of vacant or unoccupied lots, including cutting and removing grass, weeds, undergrowth and other vegetation, and removing any/all solid waste for the Department of Inspections and Code. Due to the number of upcoming projects, the City has identified the need to contract with additional vendors to provide the requested services.

This tertiary contract will run concurrently with Lot Clearing Services RFB No. 18-0029 (the Prime Contract), which initiated on March 12, 2018, for two (2) years with the option to renew for three (3) additional twelve-month periods.

Bid Advertisements April 14 2020.pdf (0.03 MB)

INFORMATIONAL MATERIAL:

1.CVB Update - Peter Bowden, President/CEO

CVB Presentation.pdf (0.67 MB)

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

1.RESOLUTION: A Resolution approving an application submitted by the Georgia Alabama Senior Softball League requesting an Honorary Designation to name a field at the South Commons Softball Complex in honor of Mr. Nemrod Kendrick. (The Board of Honor recommended approval at its March 11, 2020 Meeting.)

Resolution. Bd of Honor- Nemrod.pdf (0.01 MB)

2.Minutes of the following boards:
Board of Tax Assessors, #09-20, #10-20 and #11-20.
Columbus Board of Health, February 26, 2020.
Development Authority of Columbus, March 5, 2020.
Pension Fund, Employees' Board of Trustees, October 9 and November 13, 2019.

Board of Tax Assessors. #09-20.pdf (0.08 MB)
Board of Tax Assessors, #10-11.pdf (0.08 MB)
Board of Tax Assessors, #11-20.pdf (0.07 MB)
BOH. 02-26-2020 Minutes w- Attachments.pdf (4.62 MB)
Development Aut. 03-05-2020 minutes.pdf (0.03 MB)
Pension Board Minutes 10.09.2019.pdf (0.17 MB)
Pension Board Minutes 11.13.2019.pdf (0.18 MB)

UPCOMING BOARD APPOINTMENTS:

A.Board of Family & Children Services

Memo- Board of Family and Children Services 04142020.pdf (0.01 MB)

B.Columbus Aquatics Commission

Memo- Columbus Aquatics Commission 04142020.pdf (0.01 MB)

C.Columbus Golf Course Authority

Memo- Columbus Golf Course Authority 04142020.pdf (0.01 MB)

D.Keep Columbus Beautiful Commission

Memo- KCBC 04142020.pdf (0.02 MB)

E.New Horizon Behavioral Health- Mental Health, Addictive Diseases and Developmental Disabilities – Community Service Board

Memo- New Horizons 04142020.pdf (0.01 MB)

F.Pension Fund, Employees’ Board of Trustees

Memo- Pension Fund 04142020.pdf (0.02 MB)

G.Region Six Regional Advisory Council for Department of Behavioral Health and Developmental Disabilities

Memo- Region Six 04142020.pdf (0.01 MB)

H.Retirees' Health Benefits Committee

Memo- Retirees' Health Benefits Committee 04142020.pdf (0.02 MB)

The City of Columbus strives to provide accessibility to individuals with disabilities and who require certain accommodations in order to allow them to observe and/or participate in this meeting. If assistance is needed regarding the accessibility of the meeting or the facilities, individuals may contact the Mayor’s Commission for Persons with Disabilities at 706-653-4492 promptly to allow the City Government to make reasonable accommodations for those persons

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding. INVOCATION: Offered by Councilor Valerie A. Thompson. PLEDGE OF ALLEGIANCE: Led by Mayor Henderson.