CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding
INVOCATION: Offered by Pastor Curtis Crocker, Metropolitan Baptist Church of Columbus, Georgia
PLEDGE OF ALLEGIANCE: Led by Mayor Henderson
MINUTES
RESOLUTION
CITY ATTORNEY’S AGENDA
ORDINANCES
PUBLIC AGENDA
CITY MANAGER'S AGENDA
Approval is requested to provide $1,500 quarterly retention bonuses for calendar year 2023 applicable to full-time Sworn Officers and full-time 911 Communications Technicians employed in the Columbus Police Department as well as relocation assistance up to $3,000 and employee referral incentives of $600 for employees in the Columbus Police Department.
Approval is requested to authorize to renew the MOU with Uptown Columbus, Inc., for management and operation of the Chattahoochee River Park and make amendments to certain provisions.
Approval is requested to submit a resolution requesting GDOT (Georgia Department of Transportation) include ADA sidewalk/multiuse transportation facilities on the proposed new bridge replacing the SR 520/US 280 Bridge over the Chattahoochee River.
Approval is requested to accept, if awarded, and amend the Transportation Fund by an amount up to $2,630,000 in funding from FFY 2024 Congressionally Directed Spending (CDS) offered through the Office of Senator Jon Ossoff. The funding requires a match in an amount up to $2,030,000. Available Transportation Local Option Sales Tax (T-SPLOST) funds will be used for the match. Funding will be utilized to provide an on-demand transit service for locations such as the Robert S. Poydasheff VA Clinic, the Georgia Department of Driver Services Office, and other destinations.
Approval is requested to apply for and accept a grant in the amount of 50,000, or as otherwise awarded, with a $16,667 local match requirement from the State of Georgia Criminal Justice Coordinating Council, for the third year of a 3-year VAWA grant program for the Muscogee County Solicitor General Victim Witness Program, and amend the Multi-Governmental Fund by the award amount.
Approval is requested to apply for a grant and, if awarded, accept a grant in the amount of $65,000.00 or the amount awarded. with no local match requirement. The funds will provide additional opportunities to provide expanded and improved support for all students in the summer programs run by the City and amend the Multi-governmental Fund by the amount awarded.
Approval is requested to accept a donation from TSYS of ten (10) tables and forty (40) chairs to be used by participants of therapeutic recreation services. The chairs are cushioned and will enhance the comfort of the participants while providing additional stability while seated. The approximate value is $2,500 and requires no match from the city donation.
Approval is requested for the Columbus Consolidated Government to continue to serve as fiscal agent for and apply and accept if awarded the Fiscal Year 2024 Family Connection grant from the Georgia Department of Human Services.
Approval is requested to accept both Financial and equipment donations from local business and organizations to be used for the 2023 Columbus Civic Center Juneteenth Jubilee. The second annual Juneteenth Jubilee will be the week of June 17th- 19th.
PURCHASES
EMERGENCY PURCHASES
UPDATES AND PRESENTATIONS
BID ADVERTISEMENT
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Advertised Bids/RFPs/RFQs
1. Patches & Emblems (Annual Contract) – RFB No. 23-0015
Scope of Bid
Provide patches and emblems for Columbus Consolidated Government Departments, to include but not limited to, the following: Columbus Police Department, Columbus Fire and EMS, Muscogee County Prison and METRA Transit on an “as needed” basis. This contract may also be utilized by any other City agency requiring the goods.
The term of the contract shall be for two (2) years with the option to renew for three (3) additional twelve-month periods.
2. Recycling Facility Operations and Management Services (Annual Contract) – RFP No. 23-0021
A Non-Mandatory Site Visit/Walk-Thru is scheduled for 9:00 AM on Wednesday, March 29, 2023, at the Recycling Center located at 8001 Pine Grove Way in Columbus, GA.
March 31, 2023
1. Lead-Based Paint/Asbestos & Clearance Testing Services (Annual Contract) – RFB No. 23-0011
Scope of RFP
Columbus Consolidated Government is seeking proposals from qualified vendors to provide Lead-Based Paint/Asbestos & Clearance Testing Services for the housing rehabilitation (single and multi-family), rental assistance program (tenant and project-based), and supportive services/operations programs. These services will be utilized primarily by the Community Reinvestment Department on an “as needed” basis.
The contract term shall be for two (2) years with the option to renew for three (3) additional twelve-month periods.
2. Assessment Entity for Promotional Testing Services for CPD (Annual Contract) – RFB No. 23-0025
Scope of RFP
Columbus Consolidated Government is seeking an Assessment Entity to provide promotional testing services for the Columbus Police Department on an “as needed basis”.
The contract term shall be for five (5) years with an option to renew for five (5) additional twelve-month periods.
3. Recruitment Advertising Services – RFP No. 23-0030
Scope of RFP
Columbus Consolidated Government invites qualified firms to submit proposals to provide the Columbus Police Department with a 3:00 to 4:00 minute documentary style video for recruiting purposes. In addition, the vendor should also be able to provide other advertising media in the form or brochures, billboards and other media resources to aid in the recruitment and retention of officers. Time is of the essence; therefore, the ability to immediately start on the project and provide a quality, finished product as soon as possible will be a major consideration in awarding of the contract
April 5, 2023
1. Investigation Interview Audio/Video Recording System for Fire & EMS – PQ No. 23-0012
Scope of PQ
The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide and install one (1) digital audio/video interview recording system, Legaltek LX Oracle (LXO) 1080P HD, or current production model equivalent, for investigation interviews for the Columbus Fire & EMS Department. The quote should include all labor and material for a turn-key solution.
2. Advertisement Signs for METRA Buses – PQ No. 23-0011
Scope of PQ
The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide and install advertisement signs on buses for the Department of Transportation/METRA.
3. Truck and Trailer Wrap Graphics for Parks and Recreation – PQ No. 23-0013
Scope of PQ
The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to design, provide and install truck and trailer wrap graphics for the Parks and Recreation Department.
April 7, 2023
1. Pursuit Vehicle Build Out (Annual Contract) – RFB No. 23-0015
Scope of RFP
Columbus Consolidated Government requires the services of a qualified provider on an “as needed” basis to acquire and install the specified equipment into the pursuit vehicles purchased by the City each year, and prepare them for delivery to the City of Columbus Fleet Maintenance Shop, as a fully functional pursuit vehicle, for use by one of the Law Enforcement Agencies of the City of Columbus.
The contract term shall be for five (5) years with an option to renew for five (5) additional twelve-month periods.
2. Master Plan for Golf Courses – RFP No. 23-0032
Scope of RFP
Columbus Consolidated Government (CCG) is requesting proposals from qualified golf course design and architect professionals to prepare a master plan allowing for the anticipation of maintenance and renovation of existing and potentially planned facilities. The services are for Bull Creek Golf course (36 holes), *Oxbow Creek Golf Course (9 holes) and Godwin Creek Golf Course (9 holes). Proposals should be comprehensive for each respective property. Proposals should also identify opportunities and address issues before major problems occur.
Persons interested in visiting the golf courses may do so by contacting Mr. Jim Arendt, PGA at 706-329-5713 to schedule an appointment. Interested parties are responsible for contacting Mr. Arendt in a timely manner. If pertinent RFP questions or concerns arise during the site visits, they should be submitted at least five business days before the due date as specified on pages 8 and 9.
3. Feasibility Study for Additional Holes at Oxbow Creek Golf Course – RFP No. 23-0034
Scope of RFP
Columbus Consolidated Government (CCG) is requesting proposals from qualified golf industry professional consultants to provide a feasibility study regarding an additional 9 holes at Oxbow Creek Golf Course. The comprehensive proposal shall identify opportunities and address the level of likely support from the local and surrounding markets.
April 12, 2023
1. Carbon Dioxide Liquid Bulk and Tank Rentals for City Swimming Pools (Annual Contract) – RFB No. 23-0028
Scope of RFB
It is the intent of the Columbus Consolidated Government (the City) to secure an annual contract with a vendor to provide carbon dioxide liquid in bulk, and the rental of six (6) 750lb tanks, for City swimming pools.
The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods.
April 14, 2023
1. Advisory and Consulting Services for the Columbus Consolidated Government 457 Deferred Compensation Plan and Its Board (Annual Contract) – RFP No. 23-0016
Scope of RFP
Columbus Consolidated Government seeks qualified firms to submit proposals for providing professional advisory and investment consulting services for the Columbus Consolidated Government’s 457 Deferred Compensation Plan.
The contract term shall be for two (2) years with an option to renew for three (3) additional twelve-month periods.
2. Recycling Facility Operations and Management Services (Annual Contract) – RFP No. 23-0021
Scope of RFP
The Consolidated Government of Columbus, Georgia (the City) invites qualified offerors to submit proposals to provide recycling processing equipment, provide operations and maintenance of the equipment and the facility, market the processing capacity of the facility, market processed recyclable materials, and assist the City with public education services.
Option A is for the Offeror to provide personnel to operate the facility and Option B is for the City to provide personnel to operate the facility. Offerors may submit proposals for either or both options.
The contract term will be for two years with the option to renew for three additional twelve-month periods.
CLERK OF COUNCIL’S AGENDA
ENCLOSURES - INFORMATION ONLY
ENCLOSURES - ACTION REQUESTED
Animal Control Advisory Board, February 3, 2023
Board of Tax Assessors, #08-23 & 09-23
Convention & Visitors Board of Commissioners, February 15, 2023
Planning Advisory Commission, March 1, 2023
River Valley Regional Commission, February 22, 2023
BOARD APPOINTMENTS - ACTION REQUESTED
The City of Columbus strives to provide accessibility to individuals with disabilities and who require certain accommodations in order to allow them to observe and/or participate in this meeting. If assistance is needed regarding the accessibility of the meeting or the facilities, individuals may contact the Mayor’s Commission for Persons with Disabilities at 706-653-4492 promptly to allow the City Government to make reasonable accommodations for those persons