Council Agenda - Regular Meeting 11/10/2020 09:00 AM Columbus Civic Center

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Pastor James Lee at Promised Land Christian Ministries of Columbus, Georgia

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson

MINUTES

• 1.Approval of minutes for the October 27, 2020 Council Meeting and Executive Session.

• 20201027.COUNCIL.pdf (0.07 MB)

UPDATE:

• 2.An update on COVID-19

PROCLAMATION

• 3.PROCLAMATION:             The Lambda Iota Chapter of Omega Psi Phi Fraternity, Inc.  Day

  RECEIVING:                      The Men of the Lambda Iota Chapter of Omega Psi Phi Fraternity, Inc.

PRESENTATIONS

• 4.Columbus Laughs: The Science of Laughter Therapy (Presented by Jonathan L. Liss, M.D.)

• ColumbusLaughs_CCGPresentation_Final.pdf (10.37 MB)

CITY ATTORNEY’S AGENDA

ORDINANCES

• 1.(1)          1st Reading - REZN-07-20-2105:  An ordinance rezoning .81 acre of land located at 1700 10th Avenue (parcel id # 017-007-001).  The current zoning is RO (Residential-Office).  The proposed zoning is GC (General Commercial).  The proposed use is a convenience store with gas sales.  The Planning Advisory Commission recommends denial based on inconsistency with the City's Comprehensive Plan and Future Land Use.  The Planning Department recommends conditional approval based on compatibility with existing land uses and adjacent GC (General Commercial) zonings.  The applicant is Rob McKenna.  (Councilor Woodson)  

• Ordinance_REZN-07-20-2105 - REVISED.pdf (0.02 MB)
• Council Staff Report_REZN-07-20-2105.pdf (3.29 MB)
• Rezoning-1700-10th-Avenue MidTown Opposition.pdf (0.16 MB)

• 2.1st Reading - REZN-07-20-2248:  An ordinance rezoning .24 acre of land located at 849 Brighton Road (parcel id # 066-036-043).  The current zoning is GC (General Commercial).  The proposed zoning is SFR3 (Single Family Residential 3).  The proposed use is a Personal Care Home, Type I.  The Planning Advisory Commission and the Planning Department recommend approval.  The applicant is Madalin Brayboy.  (Councilor Barnes)

• Ordinance_REZN-07-20-2248.pdf (0.02 MB)
• Council Staff Report_REZN-07-20-2248.pdf (2.79 MB)

• 3.(1)          1st Reading – REZN-07-20-2240: Anordinance rezoning 2.13 acres located at 1821 Whittlesey Road (parcel id #189-018-003). The current zoning is RO (Residential Office). The proposed zoning is GC (General Commercial). The proposed use is Office/Storage. The Planning Advisory Commission and the Planning Department both recommend approval based on compatibility with existing land uses. (Councilor Garrett)

• Ordinance_REZN-07-20-2240 (1).pdf (0.02 MB)
• Council Staff Report_REZN-07-20-2240.pdf (2.17 MB)

• 4.(1)          1st Reading -  REZN-09-20-2706: An ordinance amending Table 3.1 of the Unified Development Ordinance (UDO)  to permit fuel stations in in the HMI zoning district, and to amend Section 9.2.5.D.1(C) to provide that six members of the Uptown Façade Board shall represent the Uptown Business District instead of the Uptown Business Association. (Councilor Woodson)

• Ordinance_REZN-09-20-2706.pdf (0.02 MB)
• REZN-09-20-2706_COUNCIL_Text Amendment.pdf (0.13 MB)

• 5.(1)          1st Reading - An ordinance amending Ordinance No. 20-018, the budget for the fiscal year ending June 30, 2021 to reclassify positions in the Superior Court Accountability Court Program and the Solicitor General’s Office Victim Witness Program; and for other purposes. (Mayor Pro-Tem) (Continued on 1st Reading from October 27, 2020).

• Ordinance Grants Positions Final 10-27-2020.pdf (0.02 MB)
• Ordinance Grants Positions Staff proposed amendment 11-10-2020.pdf (0.02 MB)
• Internal Audit of Grants Council 11102020.pdf (0.08 MB)

• 6.1st Reading - An Ordinance creating a  moratorium on the use of Shared Electronic Scooters on the public right-of ways within the confines of Columbus, Georgia, through 11:59 pm on May 16, 2021; and for other purposes.  (Mayor Pro Tem) 

• Scooter Moratorium (180 day) Extension Ordinance 11.02.20.pdf (0.02 MB)

• 7.(1)          1st Reading –An ordinance adopting an updated and restated procurement ordinance for codification as part of the Columbus Code. (Mayor Pro-Tem)

• Ordinance adopting Procurement Procedures November 10 1st Reading (Final).pdf (0.09 MB)

• 8.(1)          1st Reading – An ordinance confirming the settlement authority of the City Manager and City Attorney to approve settlements of legal disputes of up to $25,000 from appropriately budgeted funds; and for other purposes.   (Mayor Pro-Tem)

• Settlement Authority of City Manager and City Attorney.pdf (0.01 MB)

• 9.(1)          1st Reading – An ordinance extending a State of Public Health Emergency in Columbus, Georgia through December 9, 2020; providing for public meetings to be held using telephonic or video participation; providing authorization for the Mayor to respond to ongoing COVID-19 developments by Executive Order; and for other purposes.  (Mayor Pro-Tem)

• State of Health Emergency Extension thru December 9 - final.pdf (0.03 MB)

RESOLUTIONS

• 10.Resolution - A resolution expressing our deep appreciation to all veterans of Columbus, Phenix City and Fort Benning for their service to our nation.  (Councilor Barnes)

• RESOLUTION VETERANS 11-10-2020 1a.pdf (0.05 MB)

PUBLIC AGENDA

• 1.Dr. Angela Vickers-Ward and Mr. Brad Bryant, representing REACH Georgia, Re:  Information on the benefits of REACH Georgia.

• 2.Ms. Theresa El-Amin, representing Southern-Anti-Racism Network, Re:  City Services, Quality Control and Accountability.

CITY MANAGER'S AGENDA

• 1.Property Exchange with the Housing Authority of Columbus

  Approval is requested to exchange property with the Housing Authority of Columbus.  The city is interested in property owned by the Housing Authority located at 375 Farr Road, 4.18 acres.  The property was appraised at $400,000.  This property will be utilized as part of a settlement agreement with Mt. Pilgrim Baptist Church for the relocation of the church in connection with the Transportation Investment Act (TIA) I-185/Cusseta Road Interchange project.

• Property Exchange with the Housing Authority of Columbus.pdf (0.04 MB)

• 2.Property Exchange with Mt. Pilgrim Baptist Church

  Approval is requested to enter into an agreement with Mt. Pilgrim Baptist Church for the exchange of city property with the church as needed for the construction of a new interstate interchange at I-185 and Old Cusseta Road.  In addition to the exchange of properties, the initial offer of $2 million by GDOT for this project would still be honored by the City, with those funds coming out of the $58 million TIA budget for this project.  The church has also asked for consideration of waving city building permit fees (approximately $15,000); help with the removal and disposal of trees on the property; and assistance with water and sewer tap fees from the Columbus Water Works ($3,000). 

• Property Exchange with Mt Pilgrim.pdf (0.04 MB)

• 3.Public Art MOU – 18^th Street and 5^th Avenue

  Approval is requested for the approval of an agreement between Columbus Consolidated Government and Columbus State University for an Advocacy thru Arts Mural Project at 18^th Street and 5^th Avenue. The City will approve the art plans and design prior to the start of the project.  CSU will be financially responsible for all aspects of this project. 

• Public Art Final CSU.pdf (0.04 MB)
• Public Art MOU CSU Final.pdf (0.02 MB)

• 4.Public Art MOU – 14^th Street Roundabout

  Approval is requested of an agreement between Columbus Consolidated Government and WCB Hospitality, LLC for a Public Arts Project at 14^th Street Roundabout.  The City will approve the art plans and design prior to the start of the project.  WCB will be financially responsible for all aspects of this project.

• Public Art Final W C Bradley.pdf (0.04 MB)
• Artwork.pdf (0.14 MB)
• Public Art MOU W C Bradley Final.pdf (0.02 MB)

• 5.Grants Management Policy Update

  Approval is requested by resolution to update the City’s Grants Management Policy. Revisions to the current policy are needed in order to ensure compliance with local, state, and federal rules and regulations pertaining to grants administration and oversight. Minor policy revisions include requiring pay plan classifications for all grant funded positions, prohibition of pay supplements using grant funds, and allowing adopted pay increases as approved by Council if grant funding is available.

• Grant Management Policy Resolution.pdf (0.02 MB)
• Grants Management Policy 10-13-2020.pdf (1.24 MB)

• 6.CARES Act Departmental Funding Requests

  Approval is requested by resolution to authorize various departmental purchases in response to the COVID-19 pandemic in accordance with public health recommendations as a measure to prevent and/or reduce the spread of COVID-19 amongst the workforce and throughout the community.

• CARES Act Departmental Funding Requests Resolution.pdf (0.02 MB)
• COVID-19 Requests - All Departments revised 102320.pdf (0.11 MB)

• 7.Street Acceptance – That portion of Old Guard Road located and shown on Replat of Tract A, Parcel B and property of Greystone Pointe Columbus, LLC

  Approval is requested for the acceptance of the deeds to the extension of Old Guard Road as shown on Replat of Tract A, Parcel B and property of Greystone Pointe Columbus, LLC.

• Street Acceptance Portion of Old Guard Road.pdf (0.03 MB)
• Part of Old Guard Road.pdf (0.08 MB)

• 8.Donations by Body Evolution Gym for Theo McGhee Park

  Approval is requested for the Parks and Recreation Department to accept continuous donations from Body Evolution Gym for the enhancement of Theo McGhee Park.

• Theo McGhee Park Continued Improvements.pdf (0.03 MB)

• 9.Donation of Six (6) Stryker Power Pro Stretchers

  Approval is requested to accept the donation of 6 Stryker Power Pro stretchers from the Fort Benning Fire Department.  This donation is part of the “Public to Public Initiative” through the Federal Government which allows government agencies to donate items to local jurisdictions. This donation will save the city money in replacement cost of purchasing new stretchers for approximately $78,000.

• Donation of Stretchers.pdf (0.03 MB)

PURCHASES

• A.Inspection Service Agreement for PoolPak^® Units at the Columbus Aquatic Center

• A. Inspection Service Agreement for Poolpak Units.pdf (0.02 MB)

• B.Roadside Traffic Counters/Recorders (Annual Contract) – RFP No. 20-0016

• B. Roadside Traffic Counters-Recorders (Annual Contract).pdf (0.03 MB)

• C.Veterinary Services (Annual Contract) – RFB No. 20-0056

• C. Veterinary Services (Annual Contract).pdf (0.03 MB)

• D.On-Call Guardrail Installation and Repair Services (Annual Contract) – RFP No. 20-0027

• D. On-Call Guardrail Installation and Repair Services (Annual Contract) – RFP No. 20-0027.pdf (0.03 MB)

• E.Traffic Control Products and Related Products and Solutions (Alternate Source) – Cooperative Contract

• E. Traffic Control Products and Related Products and Solutions.pdf (0.02 MB)

• F.Surplus Equipment

• F2. METRA Auction List.pdf (0.01 MB)
• F3. Police Auction List.pdf (0.04 MB)
• F. Surplus Equipment.pdf (0.02 MB)
• F1. Fleet Shop Auction List.pdf (0.02 MB)
• F5. Sheriff and Jail Auction List.pdf (0.01 MB)
• F4. Traffic Engineering Auction List.pdf (0.02 MB)

• G.Amendment 1 for Inmate Food Service Management for Muscogee County Jail (Annual Contract); RFP No. 20-0002

• G. Amendment 1 for Inmate Food Service Management for Muscogee County Jail (Annual Contract).pdf (0.02 MB)

UPDATES AND PRESENTATIONS

• A.FY21 Sheriff's Office Update - Donna Tompkins, Muscogee County Sheriff

• B.CARES Act Update - Lisa Goodwin, Deputy City Manager

• C.Traffic Study Update - Donna Newman, Engineering Director

• D.I-185/Cusseta Road/Old Cusseta Road Interchange Update, Rick Jones, Planning Director

BID ADVERTISEMENT

• .November 13, 2020

  1. Paper & Plastic Products (Annual Contract) – RFB No. 21-0016

  Scope of Bid

  Provide paper and plastic products, of various types and quantities, to Columbus Consolidated Government (the City).  The products will be purchased by the Public Works department on an "as needed" basis.  This contract may also be utilized by any other City agency requiring the goods.

  The term of contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

  November 25, 2020

  1. Transit Bus Wash System

  Scope of Bid

  The Consolidated Government of Columbus, Georgia, is seeking vendors to furnish a completely automatic, friction and touchless combination heavy-duty vehicle wash which washes all types of transit vehicles used by fleet owners for front, roof, chassis, rear and both sides in drive-thru mode. The successful vendor will be required to remove the existing bus wash system before installing the new bus wash system.

  December 4, 2020

  1. Pre-employment and Fitness-for-Duty Psychological Evaluation Services (Annual Contract) – RFP No. 21-0020

  Scope of RFP

  Columbus Consolidated Government (the City) is soliciting competitive sealed proposals from experienced, qualified individuals or firms to provide pre-employment and fitness-for-duty psychological evaluation services for the Columbus Police Department and the Muscogee County Sheriff’s Office. 

  The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. 

• Bid Advertisements Nov 10.pdf (0.03 MB)

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

• 1.RESOLUTION:  A Resolution changing the regular meeting schedule by holding a Regular Council Meeting on November 17, 2020 at 9:00 a.m. and to cancel the November 24, 2020 Regular Council Meeting.

• RES. Changing Meeting Dates. Nov. 2020.pdf (0.01 MB)

• 2.RESOLUTION:  A Resolution changing the regular meeting schedule by holding a Regular Council Meeting on December 15, 2020 at 9:00 a.m. and to cancel the December 22, 2020 Regular Council Meeting and the December 29, 2020 Consent Agenda / Work Session.

• RES. Changing Meeting Dates. Dec. 2020.pdf (0.01 MB)

• 3.RECREATION ADVISORY BOARD:  Letter of Resignation from Mr. Hayden Barnes from his seat as the District Eight Representative. 

• Resignation. Hayden Barnes. RAB.pdf (0.01 MB)

• 4.Minutes of the following boards:

  Board of Tax Assessors, #36-20 and #37-20

  Commission on International Relations and Cultural Liaison Encounters, September 15, 2020

  Hospital Authority of Columbus, September 29, 2020

  Housing Authority of Columbus, September 16, 2020

  Public Safety Advisory Commission Ordinance Committee, October 20, 2020

• Bd of Tax Assessors Min. 36-20.pdf (0.11 MB)
• Bd of Tax Assessors Min. 37-20.pdf (0.21 MB)
• C.I.R.C.L.E Minutes September 15.pdf (0.02 MB)
• Hospital Aut Min. 2020 September 29.pdf (0.66 MB)
• Housing Aut. Min. 09-16-2020.pdf (0.43 MB)
• 10-20-20 PSAC Ordinance Committee Minutes.pdf (0.05 MB)

BOARD APPOINTMENTS - ACTION REQUESTED

• .

  COUNCIL APPOINTMENTS- READY FOR CONFIRMATION:

  BOARD OF HEALTH:  Ms. Yasmin Cathright was nominated to serve another term of office. (Councilor Huff’s nominee) New Term expires:  December 31, 2025.

  TREE BOARD:  Mr. Robert Hecht (Commercial and Industrial Development Member) was nominated to serve another term of office. (Councilor Thomas’ nominee) New Term expires:  December 31, 2024.

  COUNCIL APPOINTMENTS- READY FOR VOTE TABULATION:

  AIRPORT COMMISSION:

  Thomas Forsberg                                                (Council’s Appointment)

  Eligible to succeed

  Term Expired: December 31, 2020              

  *The Columbus Airport Commission has submitted three nominees for the seat of Mr. Thomas Forsberg:  Mr. Art Guin, Dr. Kamesha Harbison and Mr. John P. Steed.

  These are five-year terms. Board meets monthly.

  Women:  1

          Senatorial District 15:   2

          Senatorial District 29:   3

  BOARD OF TAX ASSESSORS:

  Patricia Hunter- Interested in Serving another term             Open for Nominations

  Eligible to succeed                                                (Council’s Appointment)

  Term Expires: December 31, 2020       

  Councilor Barnes re-nominated Patricia Hunter to serve another term.

  Councilor Crabb nominated Lanitra Sandifer for the seat of Patricia Hunter.

  (Members must meet special qualifications as required by Georgia Law.)

  Women:  2

          Senatorial District 15:   1

          Senatorial District 29:   4

  This is a four-year term. Board meets weekly.

  COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:

  CHARTER REVIEW COMMISSION:

         

  ____________________                                                   (District 2 Appointment- Davis)               

  ____________________                                                   (District 3 Appointment- Huff)                               

  ____________________                                                   (District 7 Appointment- Woodson)                               

  RECREATION ADVISORY BOARD:

  Willie Dickerson                                                (District 4- Tucker)

  Not Eligible to succeed                                        

  Term Expires: December 31, 2020

  John Lawson                                                              (District 6- Allen)

  Not Eligible to succeed

  Term Expires: December 31, 2019       

  The terms are five years. Board meets every other month.

  COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR     THE NEXT MEETING:

  COOPERATIVE EXTENSION ADVISORY BOARD:

  Brenda Foreman                                                     Open for Nominations

  Not Interested in Serving another term                        (Council’s Appointment)

  Term Expires: December 31, 2020       

  Women:  5

          Senatorial District 15:   2

          Senatorial District 29:   3

  This is a six-year term. Board meets quarterly.

  CRIME PREVENTION BOARD:

  Timothy K. Weeks                                                  Open for Nominations              

  (Resigned)                                                        (Council’s Appointment)

          SD-29 Representative  

  Term Expires: March 31, 2019

  Councilor Davis is nominating Patricia Flora (SD-29) for the seat of Timothy K. Weeks.

  This is a four-year term. Board meets monthly.

  Women:  2

          Senatorial District 15:   3

          Senatorial District 29:   4

  TREE BOARD:

  Frank Tommey                                                  Open for Nominations              

  Not Eligible to succeed                                        (Council’s Appointment)

          Residential Development Member  

  Term Expires: December 31, 2020

  Troy Keller                                                          Open for Nominations              

  Not Eligible to succeed                                        (Council’s Appointment)

          Educator Member  

  Term Expires: December 31, 2020

  Beverly Kinner                                                  Open for Nominations              

  Not Eligible to succeed                                        (Council’s Appointment)

          At-Large Member  

  Term Expires: December 31, 2020

  This is a four-year term. Meets as needed.

  Women:  6

          Senatorial District 15:   4

          Senatorial District 29:   7