Council Agenda - Regular Meeting 01/03/2023 09:00 AM C. E. “Red” McDaniel City Services Center- Second Floor

CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Dr. Buddy Cooper from Saint Paul United Methodist Church of Columbus, Georgia

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson

OATHS OF OFFICE ADMINISTERED BY SUPERIOR COURT JUDGE GIL MCBRIDE:

• 1.Mayor B. H. "Skip" Henderson, III 

• 2.Councilor Clairmont J. Barnes – District 1

  Councilor Charmaine Crabb – District 5

  Councilor Joanne Cogle – District 7

  Councilor Judith W. Thomas – District 9 At-Large

OATH OF OFFICE ADMINISTERED BY SUPERIOR COURT JUDGE BEN RICHARDSON:

• 3.Councilor Bruce Huff – District 3

MINUTES

• 4.Approval of minutes for the December 13, 2022 Council Meeting and Executive Session.

• 20221213.COUNCIL.pdf (0.07 MB)

PRESENTATION:

• 5.Update from the Internal Auditor Department (Presented by Donna McGinnis, Director of the Internal Auditor Department)

• 2023 Internal Audit Update - January 3, 2023.pdf (0.06 MB)

CITY ATTORNEY’S AGENDA

ORGANIZATIONAL MEETING

• 1.A resolution appointing a Mayor Pro-Tem for a term of two years. 

• Resolution Appointing Mayor Pro Tem 1-3-23.pdf (0.01 MB)

• 2.A resolution appointing a Clerk of Council for a term of two years. 

• Resolution appointing Clerk of Council 1-3-2023.pdf (0.01 MB)

• 3.A resolution appointing a Deputy Clerk of Council for a term of two years. 

• Resolution appointing Deputy Clerk of Council 1-3-2023.pdf (0.01 MB)

ORDINANCE

• 4.2nd Reading- An ordinance amending Ordinance No. 22-045 which adopted a new Classification and Compensation Plan for The Consolidated Government to revise Section 13 pertaining to education incentive pay; and for other purposes.  (Mayor Pro-Tem)

• ORDINANCE Amending Sec. 14 of Classification Compenstion and Pay Plan 1st Reading 12-13-22 (1)(as amended).pdf (0.02 MB)

RESOLUTIONS

• 5.A resolution commending Elizabeth Barfield for her work as Forensic Auditor. (Councilor Davis)

• Resolution commending Elizabeth Barfield 1-3-23.pdf (0.02 MB)

• 6.A resolution commending Nancy Boren for overseeing a successful year of elections. (Councilor Davis)

• Resolution commending Nancy Boren 1-3-23.pdf (0.02 MB)

PUBLIC AGENDA

• 1.Ms. Pat Frey, representing United Way / Home For Good, Re:  The upcoming 2023 Muscogee / Russell Point in Time Count.

• 2.Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Gentrification, evictions and access to affordable housing.

• 3.Mr. Marvin Broadwater, Sr., representing State of Georgia Organization of Omega Psi Phi Fraternity, Re:  An announcement of Fatherhood Conversation, on January 19, 2023 (6:00 p.m - 7:00 p.m.)

• 4.Mr. John Scott, Re:  The Columbus Police Department.

CITY MANAGER'S AGENDA

• 1.Best Buy Easement Release

  Approval is requested to authorize a Quit Claim Deed to release the Best Buy access easement. No financial requirement by the City.

• 1.3.23 Agenda Report - Best Buy Easement Release (1).pdf (0.04 MB)
• 1.3.23 City QCD to Best Buy Stores - Kadie the Cow - V2.pdf (0.12 MB)

• 2.Uptown Columbus – City Chattahoochee River Park Management Lease Agreement Renewal

  Approval is requested to authorize the City Manager to renew the lease agreement with Uptown Columbus, Inc., for management and operation of the Chattahoochee River Park.

• 1.3.23 Uptown Columbus Agenda Report - Resolution Chattahoochee River Park Lease Agreement with new council member.pdf (0.04 MB)
• 1.3.23 MOU with City of Columbus for River-Renewal UCI signed.pdf (0.04 MB)
• 1.3.23 Lease-MOU, Res. Agenda with City of Columbus for Whitewater.pdf (1.12 MB)

• 3.Enterprise Zone: SUNSOUTH PROPERTIES LLC, 1301 Victory Drive

  Approval is requested for SUNSOUTH PROPERTIES LLC to receive ad valorem tax abatements (with the exclusion of school and general obligation debt levies) as specified under the Enterprise Zone Employment Act. The proposed expansion meets the minimum requirements as established under the Georgia Enterprise Zone Employment Act of 1997 and Ordinance 98-30. The abatements are to begin 1/1/2024

• 1.3.23 SunSouth Enterprise Zone Agenda Report and Resolution 010322 (002) (1).pdf (0.02 MB)
• SunSouth Enterprise Zone Application.pdf (4.34 MB)

• 4.2023 Legislative Agenda – Add On:

  • Georgia Open Records Act – Disclosure of Job Applications

  Approval is requested of the add on resolution for the 2023 Legislative Session of the Georgia General Assembly requesting that the local delegation to the Georgia General Assembly introduce statewide legislation to prohibit disclosure of job applications to local governments under the open records act until the position applied for has been filled.

• Legislative Agenda Add - On Georgia Open Records Act – Disclosure of Job Applications.pdf (0.02 MB)

PURCHASES

• A.Membership Dues for Georgia Municipal Association

• A. Membership Dues for Georgia Municipal Association.pdf (0.02 MB)

• B.Contract Extension for Security Surveillance Equipment – Public Works and Miscellaneous Locations (Annual Contract) – RFP No. 16-0006

• B. Contract Extension for Security Surveillance Equipment - Public Works and Miscellaneous Locations - (Annual Contract) - RFP No. 16-0006.pdf (0.02 MB)

• C.Household Hazardous Waste Sorting and Disposal Services (Annual Contract)– RFP No. 23-0004

• C. Household Hazardous Waste Sorting and Disposal Servces.pdf (0.03 MB)

• D.Repair of Bulldozer for Public Works

• D. Repair of Bulldozer for Public Works.pdf (0.02 MB)

• E.Fire Apparatus Repair – Engine 9 for Public Works/Fire & EMS

• E. Fire Apparatus Repair.pdf (0.02 MB)

• F.Customization Services for the Court Management System

• F. Customization Services for the Court Management System.pdf (0.02 MB)

• G.Madvac LN50 Diesel All-Terrain Litter Vacuum for METRA – Sourcewell Contract Cooperative Purchase

• G. Madvac LN50 Diesel All-Terrain Litter Vacuum for METRA - Sourcewell Contract Cooperative Purchase.pdf (0.02 MB)

• H.Service Contract for Various Types of Transmissions for METRA

  (Annual Contract) - RFB No. 23-0020

• H. Service Contract for Various Types of Transmissions for METRA (Annual Contract) RFB No 23-0020.pdf (0.02 MB)
• H.1 Tabulation for Various Types of Transmissions (1).pdf (0.02 MB)

• I.Amendment 5 for Construction Manager as General Contractor Services for Columbus Government Center Complex

  RFQ No. 20-0002

• I. Amendment 5 for Construction Manager as General Contractor Services for Columbus Government Center Complex RFQ No 20-0002.pdf (0.02 MB)

• J.Three (3) 2022 Ford F-150 Trucks for Sheriff’s Office

• J. Three (3) 2022 Ford F-150 Trucks for Sheriff's Office.pdf (0.02 MB)

UPDATES AND PRESENTATIONS

• A.Jail Update- Pam Hodge,Deputy City Manager of Finance, Planning & Development

• Jail Update 01.03.2023 Final.pdf (14.07 MB)

BID ADVERTISEMENT

• DATE:         January 3, 2023

  TO:        Mayor and Councilors

  FROM:        Finance Department

  SUBJECT:        Advertised Bids/RFPs/RFQs
  
  

  January 11, 2023

  Dumpster/Roll Off Container Rental and Servicing (Annual Contract) – RFB No. 23-0016

  Scope of Bid

  The Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide dumpsters/roll-off containers on a rental basis, to include servicing the equipment on an “as needed” basis.  Services will be procured both during the week and on weekends.     

  The contract term will be for two (2) years, with the option to renew for three (3) additional twelve-month periods. 

  January 20, 2023

  Workplace Ergonomics Training and Consulting Services (Annual Contract) – RFP No. 23-0005

  Scope of RFP

  Columbus Consolidated Government is requesting proposals for workplace ergonomics training and consulting services for the Risk Management Program.  The successful firm shall assist with development of an ergonomics policy and provide training services on an-as needed basis.

  The contract term will be for two years, with the option to renew for three additional twelve-month periods.  Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor.

  Risk Management Information System – RFP No. 23-0006

  Scope of RFP

  Columbus Consolidated Government is seeking proposals from qualified vendors to provide a Risk Management Information System (RMIS).  The RMIS will communicate with the Workers Compensation and Accident Reporting systems currently in use to produce reports that will enable Risk Management Staff to work with other City Departments in an effort to reduce accidents and injuries.  

• Bid Advertisements.pdf (0.02 MB)

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

• 1.Minutes of the following boards:

  Animal Control Advisory Board, October 31, 2022

  Board of Tax Assessors, #37-22 and #38-22

  Development Authority of Columbus, October 13, 2022

  Housing Authority of Columbus, September 28, 2022

• Min. ACAB. 10-31-2022.pdf (0.12 MB)
• Min. Bd of Tax Assessors. 37-22.pdf (0.08 MB)
• Min. Bd of Tax Assessors. 38-22.pdf (0.08 MB)
• Min. Development Aut. 10-13-2022.pdf (0.12 MB)
• Min. Housing Aut. 09-28-2022.pdf (0.58 MB)

BOARD APPOINTMENTS - ACTION REQUESTED

• .COUNCIL APPOINTMENTS- READY FOR CONFIRMATION:

  HISTORIC & ARCHITECTURAL REVIEW BOARD:  Ms. Marjorie “Mollie” Smith was nominated to fill the unexpired term of Mr. Fred Greene as the Historic District Resident (resigned).  (Councilor House’s nominee) Term expires:  January 31, 2024

  UPTOWN FACADE BOARD:  Ms. Libba Dillon was nominated to fill the unexpired term of Mr. Jud Richardson (resigned).  (Councilor Woodson’s nominee) Term expires:  October 31, 2024

  COUNCIL APPOINTMENTS- VOTE TABULATION:

  ANIMAL CONTROL ADVISORY BOARD:

  
  

  
  Patricia Montgomery                                         Open for Nominations               Resigned                                                        (Council’s Appointment)

  Term Expires: October 15, 2023

  Councilor Crabb nominated Mr. Alexander Caldwell for the seat of Patricia Montgomery

  Mayor Pro Tem Allen nominated Mr. Stephen Waters for the seat of Patricia Montgomery.

  This is a two-year term. Board meets as needed.

  Women:  7

          Senatorial District 15:   3

          Senatorial District 29:   5

  COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING:

  BUILDING AUTHORITY OF COLUMBUS:

  
  

  
  Vincent Allen                                                 Open for Nominations               Resigned                                                        (Council’s Appointment)

  Term Expires: March 24, 2023

  This is a two-year term. Board meets as needed.

  Women:  3

          Senatorial District 15:   2

          Senatorial District 29:   3

  COLUMBUS AQUATICS COMMISSION:

  David Helmich                                                 Open for Nominations              

  Not Eligible to succeed                                        (Council’s Appointment)

  Term Expired: June 30, 2022

  Bruce Samuels                                                 Open for Nominations              

  Not Eligible to succeed                                        (Council’s Appointment)

          Term Expired: June 30, 2022

  VACANT                                                         Open for Nominations              

  Term Expired: June 30, 2022                                        (Council’s Appointment)

          

  These are two-year terms.  Meets monthly.

  Women:  2

          Senatorial District 15:   3

          Senatorial District 29:   3

  LAND BANK AUTHORITY: 

  
  

  
  Tyler Pritchard                                                Open for Nominations              

  Does not desire reappointment                                (Council’s Appointment)

  Term Expired: October 31, 2022

  These are four-year terms. Board meets as needed.

  Women:  3

          Senatorial District 15:   5

          Senatorial District 29:   2

  PERSONNEL REVIEW BOARD:

  Dr. Shanita Pettaway                                        Open for Nominations              

  (Alternate Member 5)                                        (Council’s Appointment)

  Resigned

          Term Expired: December 31, 2022

  
  

  The terms are three years.  Board meets monthly.

  Women:  3

          Senatorial District 15:   5

          Senatorial District 29:   3

  TREE BOARD:

  
  
  

  Chris Henson                                                         Open for Nominations              

  Environmental Advocacy Representative                        (Council’s Appointment)

  Does not desire reappointment        

  Term Expired: July 1, 2022

  Troy Keller                                                         Open for Nominations              

  Educator Seat                                                (Council’s Appointment)

  Not eligible to succeed        

  Term Expired: December 31, 2020

  Frank Tommey                                                 Open for Nominations              

  Residential Development Seat                                (Council’s Appointment)

  Not eligible to succeed        

  Term Expired: December 31, 2020

  These are four-year terms. Meets as needed.

  Women:  5

          Senatorial District 15:   5

          Senatorial District 29:   6

• Board Appointments. 01-03-2022.pdf (0.02 MB)