Council Agenda - Regular Meeting 11/15/2022 05:30 PM

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Reverend Grace Burton-Edwards, St. Thomas Episcopal Church of Columbus, Georgia

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson

MINUTES

1.Approval of minutes for the November 8, 2022 Council Meeting and Executive Session.

20221108.COUNCIL.pdf (0.07 MB)

PRESENTATIONS:

2.Muscogee County School District Highlights (Presented by Dr. David Lewis, Superintendent of Education, Muscogee County School District and Patricia Hugley-Green, Board Chair, Muscogee County Board of Education)
3.New Siren Technology (Presented by Chance Corbett, Director, Emergency Management & Homeland Security)

ADD-ON RESOLUTION

4.A resolution authorizing the appointment of Ms. Donna McGinnis as Internal Auditor/Compliance Officer.

McGinnis Donna Resolution 11152022.pdf (0.01 MB)
McGinnis Donna Resume - 10.11.22.pdf (0.03 MB)

CITY ATTORNEY’S AGENDA

ORDINANCES

1.2nd Reading- REZN-09-22-1673: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 7513 Veterans Parkway (parcel # 073-029-002) from LMI (Light Manufacturing / Industrial) Zoning District to GC (General Commercial) Zoning District.(Planning Department and PAC recommend approval.)(Councilor Davis)

Ordinance_REZN-09-22-1673 1st Reading 11-8-22.pdf (0.02 MB)
Council Staff Report_REZN-09-22-1673.pdf (2.20 MB)

2.2nd Reading- REZN-09-22-1674: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia; this amendment changes certain boundaries of a district located at 3201 / 3203 / 3205 / 3209 / 3213 / 3215 / 3217 / 3223 6th Avenue (parcel # 014-018-022 / 023 / 024 / 025 / 046 / 026 / 026A / 026B) from RMF1 (Residential Multifamily 1) / LMI (Light Manufacturing / Industrial) Zoning District to RMF2 (Residential Multifamily 2) Zoning District with conditions. (Planning Department and PAC recommend conditional approval.) (Councilor Garrett)

Ordinance_REZN-09-22-1674 1st Reading 11-8-22.pdf (0.02 MB)
Council Staff Report_REZN-09-22-1674.pdf (3.20 MB)

RESOLUTION

3.Resolution approving a contract with Georgia Probation Services, Inc. to provide probations services for Superior, Municipal and Recorder's Courts. (Mayor Pro-Tem)

Probation Services RESOLUTION --State Court 11-15-22.pdf (0.02 MB)
Attachment for State Court Probation Services Contract.pdf (0.81 MB)

PUBLIC AGENDA

1.Ms. Abby Moorman, representing The Center at 909, Re: To present the functions, social services, and forensic medical services provided by Sexual Assault Support Center, Inc. dba The Center at 909.
2.Mr. Wane Hailes, representing the NAACP, Re: A request for the City Council to vote on a casino in Columbus, Georgia.

CITY MANAGER'S AGENDA

1.2023 Legislative Agenda Add Ons – Child Abuse Hotline Posting & Legitimation Procedures

Approval is requested of the add on resolutions for the 2023 Legislative Session of the Georgia General Assembly, which the Mayor and Council deem appropriate.

Legislative Agenda Add On 2 Resolutions - Child Abuse Hotline Posting and Legitimation.pdf (0.02 MB)

2.Transportation Investment Act of 2010 Project Agreement Steam Mill Road Improvements

Approval is requested to execute an Intergovernmental Agreement for the Steam Mill Road Improvements Project. TSPLOST will fund 100% of the cost of this $22,500,000 project. This includes but not limited to engineering, environmental, right of way, and construction cost. Funds will be reimbursed by GDOT TIA Office.

11.15.2022 GDOT LPA St Mill Rd Proj Council Docments.pdf (0.04 MB)
GDOT LPA St MIll Rd.pdf (0.34 MB)

3.Street Acceptance – Hals Way, That portion of Plateau Drive, That portion of Elliotts Avenue, and that portion of Providence Lane located in Phase One, Elliotts Walk

Approval is requested for the acceptance of Hals Way, That portion of Plateau Drive, That portion of Elliotts Avenue, and that portion of Providence Lane located in Phase One, Elliotts Walk. No City funds are involved until maintenance is assumed after the two-year warranty.

11.15.22 Elliotts Walk Phase ONe - Resolution.pdf (0.03 MB)
Elliotts Walk Phase One.pdf (0.05 MB)

4.Hawks Foundation Grant

Approval is requested to allow Parks and Recreation to apply for grants available through the Hawks Foundation and Georgia Recreation and Parks Association and, if awarded, accept the grant valued at $2380.00. Six agencies per district will be awarded the needs-based scholarships.

Hawks Foundation Grant 2022.pdf (0.02 MB)

5.Unused Sick Leave Payment

Approval is request authorizing payment to employees for unused sick leave in accordance with 16B-15-6(2) of the Columbus Code of Ordinances. As part of the FY2023 Budget, $365,000.00 was allocated to pay for this benefit. The required expenditure may or may not exceed this amount.

Unused Sick Leave 2022.pdf (0.03 MB)

6.Columbus Police Department: Donations

Approval is requested to accept donations totaling $6,125 given in support of the Columbus Police Department.

Donations.Agenda and Resolution. 11.15.2022.pdf (0.03 MB)

7.Kemp ARP Neighborhood Grant- Add-On Resolution

Approval is requested to apply for a grant and, if awarded, accept grant funds in an amount up to 2.9 million dollars to improve neighborhood parks, playgrounds and facilities.

Kemp Neighborhood Grant Agenda Report and Resolution 10-15-22- Updated.pdf (0.02 MB)

PURCHASES

A.Declaration of Surplus and Donation of Structural Firefighting Pants and Jackets

A. Declaration of Surplus and Donation of Structural Firefighting Pants and Jackets.pdf (0.04 MB)

B.Bus Shelters (Annual Contract) - RFB No. 23-0011

B. Bus Shelters (Annual Contract) - RFB No. 23-0011.pdf (0.04 MB)

C.Extension of the Motorola Migration Assurance Plan (MAP) Lease Purchase Agreement for the 800 MHZ Radio System

C. Extension of the Motorola Migration Assurance Plan (MAP) Lease Purchase Agreement for the 800 MHZ Radio System.pdf (0.04 MB)

ENCLOSURES - INFORMATION ONLY

1.2023 Legislative Agenda – Add Ons

Approval is requested of the resolution for the 2023 Legislative Session of the Georgia General Assembly, which the Mayor and Council deem appropriate.

Legislative Agenda Items 2023 Delayed.pdf (0.03 MB)
Senator Ed Harbison (003).pdf (4.06 MB)
now and comp waiver medicaid fact sheet (002).pdf (0.44 MB)

UPDATES AND PRESENTATIONS

A.ARP Grant Program Update- Pam Hodge, Deputy City Manager of Finance , Planning and Development

ARP 2.0 Presentationv.2.pdf (1.89 MB)

B.Monthly Finance Update - Angelica Alexander, Finance Director

BID ADVERTISEMENT

DATE:                 November 15, 2022

TO:                Mayor and Councilors

FROM:                Finance Department

SUBJECT:                Advertised Bids/RFPs/RFQs

November 16, 2022
1. Dumpster/Roll Off Container Rental and Servicing (Annual Contract) – RFB No. 23-0016
Scope of Bid

The Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide dumpsters/roll-off containers on a rental basis, to include servicing the equipment on an “as needed” basis. Services will be procured both during the week and on weekends.

The contract term will be for two (2) years, with the option to renew for three (3) additional twelve-month periods.
1. Minnow Tank for Parks and Recreation – PQ No. 23-0008
Scope of PQ

The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide one (1) minnow tank, 8 ft, with 6 compartments with a window in each. Two (2) carbon filter cells 16”, air manifold system to aerate tank and additional tubing and chemicals included for indoor use at the Parks & Recreation Lake Oliver Marina Bait Shop.

November 30, 2022
1. PI 0011435 – Metra Park and Ride Facility – RFB No. 23-0019
Scope of Bid

Provide a park and ride facility for METRA Transit System. The project consists of grading a vacant lot and installing a parking lot and features for METRA Transit System. The project location is 1646 9^th Avenue in Columbus, GA.
1. Service Contract for Various Types of Transmissions (Annual Contract) – RFB No. 23-0020
Scope of Bid

Columbus Consolidated Government (the City) is requesting bids to repair and rebuild B400R and 6R140 transmissions for METRA Transit System. The services will be procured on an as-needed basis. The City reserves the right to add additional transmissions as METRA Transit System receives new vehicles within the contract period.

The contract period shall be for three years.
1. Protective Driver Door Shields for Mass Transit Buses – RFB No. 23-0022
Scope of Bid

The Consolidated Government of Columbus, Georgia, is seeking bids from qualified vendors to provide and install twenty-two (22) protective driver door shields for mass transit buses operated by the METRA Transit System.
1. Backhoe Loader Rental (Annual Contract) – RFB No. 23-0021
Scope of Bid

Provide rental of a backhoe on an “as needed” basis. The backhoe will be used by the Public Works Department for various projects. The contract term will be for two (2) years, with the option to renew for three additional twelve-month periods.

December 7, 2022
1. Watershed Fertilization (Annual Contract) – RFB No. 23-0023
Scope of Bid

The Columbus Consolidated Government is seeking bids from vendors to provide erosion control at various watershed lakes.

The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor.

December 9, 2022
1. Grounds Maintenance Services (Annual Contract) – RFP No. 23-0013
Scope of RFP

Provide routine grounds maintenance services on a weekly, monthly and yearly basis, to include fertilizing, weekly mowing, edging, weed control, irrigation, pruning, mulching, disease and insect control, etc. The Public Works Department manages one hundred and eleven (111) grounds maintenance sites within nine contract areas in Muscogee County. These areas enhance the appearance of major road arteries and high visibility areas and improve the quality of life for citizens.

The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor.
1. Court Reporter Services for Recorder’s Court (Annual Contract) – RFP No. 23-0014
Scope of RFP

Columbus Consolidated Government (the City) is requesting proposals for court reporter services for all preliminary felony hearings at Recorder’s Court. The court reporter shall also provide services for Advisement of Rights sessions that are held at 8 A.M. on Saturdays and some holidays. The services will be procured on an as-needed basis, and the contract shall commence on February 1, 2023 (date subject to change). Existing City employees are prohibited from providing court reporting services for Recorder’s Court.

The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor.

Bid Advertisements.pdf (0.02 MB)

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

1.RESOLUTION - A Resolution appointing Jayne Govar to the Board of Tax Assessors for a term of office to begin on January 1, 2023 and expires on December 31, 2028.