Council Agenda - Regular Meeting 10/25/2022 05:30 PM C. E. “Red” McDaniel City Services Center- Second Floor

CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Pastor Seth Hon, Grace Baptist Church of Columbus, Georgia

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson

MINUTES

• 1.Approval of minutes for the October 11, 2022 Council Meeting and Executive Session.

• 20221011.COUNCIL.pdf (0.07 MB)

PROCLAMATION:

• 2.PROCLAMATION:National American Indian Heritage Month

  RECEIVING:           Malone Moore and the Daughters of the American Revolution, American Indians Committee

RESOLUTION

• 3.A resolution authorizing the appointment of Ms. Donna McGinnis as Internal Auditor/Compliance Officer.

• McGinnis Donna Resolution 10252022.pdf (0.09 MB)
• McGinnis Donna Resume - 10.11.22.pdf (0.03 MB)

CITY ATTORNEY’S AGENDA

ORDINANCES

• 1.2nd Reading- REZN-08-22-1488: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to  change certain boundaries of a district located at 7300 Old Moon Road (parcel # 081-022-001) from RO (Residential Office) Zoning District to RMF2 (Residential Multifamily 2) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Davis)

• Ordinance_REZN-08-22-1488 1st Reading 10-11-22.pdf (0.10 MB)
• Council Staff Report_REZN-08-22-1488.pdf (4.20 MB)

• 2.2nd Reading-  An Ordinance approving Clarification of Governing Accounts, Logins, And Access as Addendum 3 and Cybersecurity Training Governance  as Addendum 4 to the Acceptable and Supportable Use of Technology Policy Number 210-1000-004. (Mayor Pro-Tem)

• Ordinance adopting Addenda 3 and 4 to Accetable and Supportable Use of Technology Policy 10-11-22.pdf (0.01 MB)
• Exhibit A Acceptable and Supportable Use Policy Addendum 3 10-11-22.pdf (0.17 MB)
• Exhibit B Addendum 4 Acceptable and Supportable Use Policy 10-11-22.pdf (0.22 MB)

• 3.2nd Reading- An Ordinance imposing a moratorium on certain mandatory promotional procedures for the Columbus Police Department  and the Columbus Fire and EMS Department until the earlier of the Implementation Date of Ordinance No. 22-45 or January 31,2023. (Mayor Pro Tem) 

• Promotion Moratorium for CPD and Fire and EMS 1st Reading 10-11-22.pdf (0.02 MB)

• 4.2nd Reading- An Ordinance amending Article IV of Chapter 19 of the Columbus Code to exempt certain Court Reporters hired by Superior Court Judges from the licensing requirements of the Article;  and for other purposes. (Councilor Garrett)

• Ordinance Amending Article IV of Chapter 19 pertaining to Judicial Court Reporters 1st Reading 10-11-22.pdf (0.02 MB)

• 5.1st Reading- An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 243 / 220 Oakley Drive (parcel # 089-001-001 / 088-053-003) from RMF2 (Residential Multifamily 2) Zoning District to RO (Residential Office)  Zoning District with conditions. (Planning Department and PAC recommend conditional approval.) (Councilor Huff)

• Ordinance_REZN-08-22-1561 1st Reading 10-25-22.pdf (0.69 MB)
• Council Staff Report_REZN-08-22-1561.pdf (4.88 MB)

• 6.1st Reading- An Ordinance amending Chapter 3 of the Columbus Code pertaining to alcoholic beverages to insert a new code section creating entertainment district(s) in which open containers of alcoholic beverages are permitted in certain circumstances; and for other purposes. (Councilor Woodson) (Continued on 1st Reading from 10-11-22)

• Ordinance creating Entertainment District 1st Reading 10-11-22.pdf (0.82 MB)
• Ordinance creating Entertainment District Highside Market Proposed Amendment.pdf (1.05 MB)

• 7.1st Reading- An Ordinance amending Section 2-3.02 of the Columbus Code to exempt certain Board and Commission appointees from residency requirements; to amend the necessary Pension Plan provisions to remove the named members of that Board from the requirement that they reside in and be registered voters in Muscogee County;  and for other purposes. (Councilor Woodson)

• Ordinance Amending Pension Board Residency Requirements 1st Reading 10-25-22.pdf (0.02 MB)

• 8.An Ordinance amending Sections 2-131, 2-134, and 2-137 pertaining to the Keep Columbus Beautiful Commission to revise  the membership positions and redefine the appointment process and duties for the Executive Director; and for other purposes. (Councilor Crabb)

• Ordinance Revising Keep Columbus Beautiful Commission Membership 1st Reading 10-25-22.pdf (0.02 MB)

RESOLUTIONS

• 9.A Resolution of the Council of Columbus, Georgia, approving a resolution  adopted by the Columbus Building Authority authorizing the issuance of its Series 2022C  Lease Revenue Bonds in accordance with a request of the Council contained in its Resolution No. 221-22; to ratify the actions of the Authority approving the best bid for the Series 2022C Bonds; to authorize the Mayor to transfer property to the Authority and to execute the lease; to authorize the Mayor and other officials of Columbus to take such further actions as are necessary to provide for the issuance and delivery of the series 2022C  Bonds; and for other purposes. (Mayor Pro-Tem)

• Reolution approving Columbus Building Authority 2022Series C 10-25-22.pdf (0.03 MB)
• Attachment to Resolution Form of 2022C Lease .pdf (0.07 MB)
• Pricing Results Presentation - Columbus, Georgia - Series 2022C Bonds - Final.pdf (1.08 MB)

• 10.A Resolution authorizing the implementation of the Columbus, Georgia Classification and Compensation Plan for the pay period beginning November 12, 2022 pursuant to Section 16 of Ordinance No. 22-045. (Mayor Pro-Tem)

• Pay Plan Implementation Resolution 10-25-22.pdf (0.02 MB)

• 11.A Resolution opposing extending the Consent Decree entered into between the United States of America and Continental Carbon, Inc., a China Synthetic Rubber Corporation.  (Add-On Resolution)

• RESOLUTION Continental Carbon Inc Add-on 10-25-22.pdf (0.01 MB)

PUBLIC AGENDA

• 1.Ms. Jennifer Le Denney, Re:  A request to add NOW/COMP (New Options Waiver Program and Comprehensive Supports Waiver Program) Planning list to the Legislative Agenda.

CITY MANAGER'S AGENDA

• 1.Director of Planning

  A Resolution authorizing the appointment of Mr. John W. "Will" Johnson as Director of the Planning Department.

• 10.25.22 Resolution Will Johnson.pdf (0.03 MB)

• 2.Public Art Design – 18th Street / 5th Avenue

  Approval is requested for final design of the mural as per the Memorandum of Understanding with Columbus State University for an Advocacy thru Arts Project located on the wall at 18th Street and 5th Avenue. CSU will be financially responsible for all aspects of this project.

• Public Art 18th Street 10.25.2022.pdf (0.04 MB)
• Public Art 18th Street Photo.pdf (1.10 MB)
• 5th & Talbotton Mural Abbreviated Presentation- Hope, Healing and Community by Thomas Evans.pdf (2.61 MB)

• 3.FY 2023 Georgia Department of Transportation – Y410 Funds -Transportation Planning Contract

  Approval is requested to execute a contract with the Georgia Department of Transportation for Financial Assistance to carry out the FY 2023 Y410 Planning funds for Safe & Accessible Transportation Options - (H.R. 3684 - Sect, 11206), as outlined in the Infrastructure Investment and Jobs Act (IIJA). This funding is required to be included in the Transportation Planning Work Activities of the Columbus-Phenix City Transportation Study (C-PCTS). The Y410 Transportation planning funds in the amount of $7,780.58 is requested in the form of a contract with the Georgia Department of Transportation. This will be an annual contract with the Georgia Department of Transportation and the Federal Highway Administration for next five years starting in FY 2023 and ending in FY 2027 as outlined in the IIJA. These funds will require a 20% match of $1,945.15.

• FY 23 GDOT PL Y410 Funds Contract Council Agenda and Resolution.pdf (0.02 MB)
• FY 23 Columbus Y410 Contract - Revised - Oct 2022.pdf (0.34 MB)

• 4.FY 2023 Georgia Department of Transportation – Transportation Planning Contract

  Approval is requested to execute a contract with the Georgia Department of Transportation for Financial Assistance to carry out the FY 2023 Transportation Planning Work Activities of the Columbus-Phenix City Transportation Study (C-PCTS). Transportation planning funds in the amount of $328,098.61 is requested in the form of a contract with the Georgia Department of Transportation. This is an annual contract with the Georgia Department of Transportation and the Federal Highway Administration, which will require a 20% match of $82,024.65.

• 9-13 FY 23 GDOT PL Contract Council Agenda and Resolution .pdf (0.02 MB)
• FY 23 Columbus PL Contract - Revised - Oct 2022.pdf (0.32 MB)

• 5.Columbus 2025 Funding Support

  Approval is requested to authorize the City Manager to enter into a Memorandum of Understanding with the Development Authority to support the Columbus 2025 Initiative for $3,000,000.

• 10.25.22 - Resolution Columbus 2025.pdf (0.03 MB)

• 6.Increase in appearance per diem rate for court reporting services for the rapid resolution program

  Approval is requested to increase the appearance per diem rate from $200 per day to $500 per day for court reporters who are independent contractors providing services to the Rapid Resolution Program. 

• RRP Court Reporter Per Diem Increase.pdf (0.02 MB)

• 7.Recycling Infrastructure Grant Application

  Approval is requested to submit and accept grant funding to the Southeast Recycling Development Council for the reimbursement of up to 12.5 percent for recycling carts.

• MOA RESOLUTION SERDC Grant Summary 10042022.pdf (0.03 MB)
• REVISED Recycling Infrastructure Grant Application.pdf (3.70 MB)

• 8.Recycling, Waste Reduction, and Diversion Grant Application

  Approval is requested to submit and accept grant funding from the Georgia Environmental Protection Division for reimbursement of $195,184.00 for the purchase of 3,456 recycling carts to expand the recycling program.

• MOA RESOLUTION RWD Grant. 10052022.pdf (0.03 MB)
• RWD Grant Application.pdf (1.39 MB)

• 9.State and Local Cybersecurity Grant Program (SLCGP)

  Approval is requested to submit an application and if awarded, accept funds from the State and Local Cybersecurity Grant Program (SLCGP) from the U. S. Department of Homeland Security (DHS) with a 10% local match requirement which may be fulfilled as in-kind services or cash match.

• SLCGP Oct 2022 Council agenda item.pdf (0.03 MB)

• 10.GEMA Hazard Mitigation Grant for the Purchase of NOAA Severe Weather Radios

  Approval is requested to submit an application and if approved, accept funds from the GEMA for a Hazard Mitigation Grant for the purchase of NOAA Severe Weather radios for City buildings, schools, public buildings, assisted living facilities, and more, and to amend the Multi-Governmental Fund by the amount of the grant awarded.  The grant amount requested is $62,025, or otherwise awarded, with a local match cash requirement of $6,202.50.

• NOAA Radios Resolution and Agenda Report.pdf (0.02 MB)

• 11.State of Georgia Governor’s Office of Planning and Budget Public Safety and Community Violence Grant for the Columbus Police Department

  Approval is requested to apply for and accept a grant in the amount of $1,500,000, or as otherwise awarded, on behalf of the Columbus Police Department, from the State of Georgia Governor’s Office of Planning and Budget, with no local match required and amend the American Rescue Plan Act Fund by the award amount.

• CPD 2022 Governor's Public Safety and Community Violence Grant agenda and resolution.pdf (0.03 MB)

• 12.State of Georgia Governor’s Office of Planning and Budget

  Public Safety and Community Violence Grant for the Sheriff's Office 

  Approval is requested to apply for and accept a grant in the amount of

  $1,500,000, or as otherwise awarded, from the State of Georgia Governor’s Office of Planning and Budget, with no local match required and amend the American Rescue Plan Act Fund by the award amount.

• Governor's Violent Crime Reduction Grant Agenda.pdf (0.03 MB)

• 13.2022 Brownfield Assessment Grant

  Approval1s requested to apply, and if awarded, accept, and amend the

  Multi-Governmental Fund by the amount awarded up to $500,000 from

  the Environmental Protection Agency (EPA). The grant funding will be

  utilized to conduct Brownfield Assessments of properties within South and Midtown areas of Columbus per the attached map

• FY23 Brownfield Grant Application 10.25.22.pdf (0.04 MB)
• Target Area FFY2022.pdf (0.08 MB)

PURCHASES

• A.Design and Construction Services for Shirley B. Winston, Rigdon Park, and Psalmond Road Pools – RFP No. 23-0001

• A. Design and Construction Services for Shirley B. Winston, Rigdon Park, and Psalmond Road Pools.pdf (0.03 MB)

• B.Change Order 2 for Columbus Dragonfly Trail – Riverwalk to Martin Luther King, Jr. Connector – RFB No. 21-0017

• B. Change Order 2 for Columbus Dragonfly Trail – Riverwalk to Martin Luther King, Jr. Connector .pdf (0.02 MB)

• C.Cancer Screening Kits for Fire & EMS Department

• C. Cancer Screening Kits for Fire and EMS Department.pdf (0.02 MB)

• D.Maintenance, Repair & Operation (MRO) Supplies/Equipment and Automotive Parts/Supplies – Cooperative Contracts

• D. Maintenance, Repair and Operation (MRO) Supplies Equipment and Automotive Parts Supplies.pdf (0.02 MB)

ENCLOSURES- INFORMATION ONLY

• 1.2023 Legislative Agenda Delayed Items

• Legislative Agenda 2023 Delayed Items.pdf (0.02 MB)

UPDATES AND PRESENTATIONS

• A.CCG New Pay Plan Update- Reather Hollowell, Human Resources Director

• Class and Comp Plan Council Update 10252022.pdf (0.12 MB)

• B.Entertainment District Update - Pam Hodge, Deputy City Manager of Finance, Planning & Development

• C.Monthly Finance Update - Angelica Alexander, Finance Director 

BID ADVERTISEMENT

• DATE:                 October 25, 2022

  TO:                Mayor and Councilors

  FROM:                Finance Department

  SUBJECT:                Advertised Bids/RFPs/RFQs

  October 26, 2022

  1. Rock River Rifles – PQ No. 23-0006

  Scope of PQ

  The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide ten (10) Rock River LE20202M rifles for the Columbus Police Department. 

  October 28, 2022

  1. Professional Healthcare Services for Medically Indigent Persons in Muscogee County (Annual Contract) – RFP No. 23-0009

  Scope of RFP

  Columbus Consolidated Government is seeking proposals for health care services for medically indigent persons in Muscogee County to include certain services for inpatient and outpatient care for incarcerated persons at the Muscogee County Jail.  The requested services consist of medical, pharmaceutical, and mental health services. 

  Medical services include but not are limited to acute inpatient and outpatient hospital care, x-ray, laboratory, and primary medical care.

  2. Space Planning and Programming & Design Professional Services for Fire Station No. 5 Replacement – RFQ No. 23-0001

  Scope of RFQ

  Columbus Consolidated Government (“Owner”) is soliciting statements of qualifications from firms interested in providing space planning and programming and professional design services for the replacement of fire station #5 (“Project”).

  This Request for Qualifications (RFQ) seeks to identify potential providers of the above-mentioned services. Some firms that respond to this RFQ, who are determined by the Owner to be sufficiently qualified, may be deemed eligible to offer proposals for these services and may be invited for interviews.

  3. Construction Manager as General Contractor Services for Fire Station No. 5 Replacement - RFQ No. 23-0002

  Scope of RFQ

  Columbus Consolidated Government (“Owner”) is soliciting statements of qualifications from firms interested in providing construction manager as general contractor services for Fire Station No. 5 replacement.

  This Request for Qualifications (RFQ) seeks to identify the most qualified potential providers of the above-mentioned services. Some firms which respond to this RFQ, and who are determined by the Owner to be especially qualified, may be deemed eligible and may be invited to offer proposals for these services.

  November 2, 2022

  1. Metal Storage Shed for METRA – PQ No. 23-0007

  Scope of PQ

                                  The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide one (1) metal storage shed (complete set) of commercial grade metal, for outdoor use at the Department of Transportation/METRA Transfer Center.

  2. Confiscated Firearms for Credit or Swap – RFB No. 23-0003

  Scope of Bid

  The Columbus Consolidated Government (the City) is offering confiscated firearms for sale to a licensed firearms dealer who can issue a credit to purchase or swap for Rock River LE2020M rifles with accessories.

  3. On-Call Plumbing Services (Annual Contract) – RFB No. 23-0018

  Scope of Bid

                                  The Columbus Consolidated Government is seeking proposals from State-licensed Plumbing Contractors for On-Call Plumbing Maintenance and Repair Services at various City facilities.  This contract will be awarded to a Primary and Secondary Contractor. The Primary and Secondary Contractors will be selected based on the two lowest responsive, responsible vendors, who best meet the specifications.

                                  The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods, if agreeable to both the City and the Contractor.

  November 9, 2022

  1. 30' Low Floor Trolley Heavy Duty Bus (Annual Contract) – RFB No. 23-0017

  Scope of Bid

  The Columbus Consolidated Government (the City) is seeking vendors to provide 30' low floor trolley heavy duty buses to METRA on an “as needed” basis.  The City anticipates purchasing approximately 3-4 during Fiscal Year 2023 through Fiscal year 2026.  The contract term will be for three years.

  November 16, 2022

  1. Dumpster/Roll Off Container Rental and Servicing (Annual Contract) – RFB No. 23-0016

  Scope of Bid

  The Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide dumpsters/roll-off containers on a rental basis, to include servicing the equipment on an “as needed” basis.  Services will be procured both during the week and on weekends.     

                                  The contract term will be for two (2) years, with the option to renew for three (3) additional twelve-month periods. 

  November 30, 2022

  1. PI 0011435 – Metra Park and Ride Facility – RFB No. 23-0019

  Scope of Bid

  Provide a park and ride facility for METRA Transit System. The project consists of grading a vacant lot and installing a parking lot and features for METRA Transit System.  The project location is 1646 9^th Avenue in Columbus, GA.

• Bid Advertisements.pdf (0.02 MB)

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

• 1.RESOLUTION - A Resolution excusing Councilor Glenn Davis from the October 25, 2022 Council Meeting.

• Res excusing Cnclr Davis.pdf (0.02 MB)

• 2.The Land Bank Authority is nominating Mr. Steve Anthony to fill the unexpired term of Mr. John Tuggle. (The Land Bank Authority nominates three of the seven members to this authority with confirmation from the Council.)

• Land Bank Authority Board Nominee. Steve Anthony.pdf (0.30 MB)

• 3.Letter of Resignation submitted by Mr. Vincent Allen from his seat on the Building Authority of Columbus. (The Council may receive the resignation.)

• Resignation- Bldg Aut. Mr. Allen.pdf (0.30 MB)

• 4.Minutes of the following boards:
  
  

  Development Authority of Columbus, September 1, 2022

  Housing Authority of Columbus, July 27, 2022

  Planning Advisory Commission, September 7 & 21, 2022

  River Valley Regional Commission, June 22, 2022 & August 24, 2022

• Min. Development Aut. 09-01-2022.pdf (0.07 MB)
• Housing Authority 7-27-22.pdf (3.95 MB)
• Planning Advisory Commission 9-07-22.pdf (1.36 MB)
• Planning Advisory Commission 9-21-22.pdf (1.85 MB)
• Min. RVRC. 06-22-2022.pdf (0.21 MB)
• Min. RVRC. 08-24-2022.pdf (0.21 MB)

BOARD APPOINTMENTS - ACTION REQUESTED

• .COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:

  PUBLIC SAFETY ADVISORY COMMISSION:

  Bryon Hickey                                                        (Council District 1- Barnes)

  Not eligible to succeed

  Term Expires: October 31, 2022

  Donald Watkins                                                (Council District 5- Crabb)

  Not eligible to succeed

  Term Expires: October 31, 2022

  These are three-year terms. Board meets monthly.

  COUNCIL APPOINTMENT: NOMINATION FROM THE COMMISSION AND MAY BE CONFIRMED FOR THIS MEETING:

  AIRPORT COMMISSION:

  Don Cook                                                        (Council’s Confirmation)

  Eligible to succeed

  Term Expires: December 31, 2022

  *The Columbus Airport Commission has submitted its nominee of Delois Carr for the seat of Mr. Don Cook.

  These are five-year terms. Board meets monthly.

  Women: 1

          Senatorial District 15:   1

          Senatorial District 29:   4

  COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR     THE NEXT MEETING:

  BOARD OF TAX ASSESSORS:

  
  

  
  Jayne Govar- Interested in serving another term                Open for Nominations Eligible to succeed                                                (Council’s Appointment)

  Term Expires: December 31, 2022

  These are six-year terms. Board meets once a week.

  Women: 3

          Senatorial District 15:   1

          Senatorial District 29:   4

  COLUMBUS BOARD OF HEALTH:

  Devica Alappan                                                 Open for Nominations

  Eligible to succeed                                                (Council’s Appointment)

          Term Expires: December 31, 2022

  The term is five years.  Meets once a month.

  Women: 3

          Senatorial District 15:   1

          Senatorial District 29:   4

  COOPERATIVE EXTENSION ADVISORY BOARD:

  Helen Williams                                                 Open for Nominations

  Does not desire reappointment                                (Council’s Appointment)

          Term Expires: December 31, 2022

  Margaret Higdon                                                 Open for Nominations

  Does not desire reappointment                                (Council’s Appointment)

          Term Expired: December 31, 2021

  The term is six years.  Meets quarterly.

  Women: 5

          Senatorial District 15:   2

          Senatorial District 29:   3

  LAND BANK AUTHORITY:

  
  

  
  Tyler Pritchard                                                Open for Nominations

  Does not desire reappointment                                (Council’s Appointment)

  Term Expires: October 31, 2022

  These are four-year terms. Board meets as needed.

  Women: 3

          Senatorial District 15:   5

          Senatorial District 29:   2

  PERSONNEL REVIEW BOARD:

  Willie Butler                                                        Open for Nominations

  (Regular Member 1)                                                (Council’s Appointment)

  Eligible to succeed

          Term Expires: December 31, 2022

  Yolanda Sumbry Sewell- Interested in serving                Open for Nominations

  (Regular Member 4)                                                (Council’s Appointment)

  Eligible to succeed

          Term Expires: December 31, 2022

  Michael Forte                                                Open for Nominations

  (Regular Member 5)                                                (Council’s Appointment)

  Eligible to succeed

          Term Expires: December 31, 2022

  Delano Leftwich                                                Open for Nominations

  (Alternate Member 4)                                        (Council’s Appointment)

  Eligible to succeed

          Term Expires: December 31, 2022

  Dr. Shanita Pettaway                                        Open for Nominations

  (Alternate Member 5)                                        (Council’s Appointment)

  Resigned

          Term Expires: December 31, 2022

  
  

  The terms are three years.  Board meets monthly.

  Women: 3

          Senatorial District 15:   5

          Senatorial District 29:   3

  RETIREES’ HEALTH BENEFITS COMMITTEE:

  Esther Radcliff                                                 Open for Nominations                 

  Does not desire reappointment                                (Council’s Appointment)

  Term Expired: June 30, 2022  

  Councilor House is nominating Ms. Cheryl Tate to succeed Ms. Esther Radcliff.

  The term is three-years. Board meets monthly.

  Women: 4

          Senatorial District 15:   1

          Senatorial District 29:   5

• Board Appointments. 10-25-2022.pdf (0.03 MB)