Council Agenda - Regular Meeting 12/06/2022 09:00 AM

CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Pastor Mario Ray, Salt Church of Columbus, Georgia

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson

MINUTES

1.Approval of minutes for the November 29, 2022 Council Meeting and Executive Session.

20221129.COUNCIL.pdf (0.06 MB)

PRESENTATION:

2.Reese Road Elementary School (Presented by Reese Road Elementary School Staff Member)

CITY ATTORNEY’S AGENDA

ORDINANCES

1.1st Reading- An Ordinance amending Chapter 3 of the Columbus Code pertaining to alcoholic beverages to insert a new code section creating entertainment district(s) in which open containers of alcoholic beverages are permitted in certain circumstances; and for other purposes. (Councilors Woodson and Garrett)

Ordinance creating Entertainment District Highside Market 1st Reading 12-6-22.pdf (0.24 MB)

2.1st Reading- An Ordinance amending Chapter 3 of the Columbus Code pertaining to alcoholic beverages to define Tour Service Alcohol Permits; to provide conditions for their operation and establish exceptions to the code sections pertaining to open containers and brown bagging of alcoholic beverages, and for other purposes. (Councilor Woodson)

Ordinance for Tour Service Alcohol Permits 1st Reading 12-6-22.pdf (0.36 MB)

3.1st Reading- FY22 FINAL BUDGET AMENDMENT: Approve an Ordinance amending the budgets for the Fiscal Year 2022 by appropriating amounts in each fund for various operational activities. (Budget Review Committee)

FY22 Final Budget Amendment Ordinance 1st Reading 12-6-22.pdf (0.03 MB)
FY22 Final Budget Amendment Attached Chart.pdf (0.28 MB)
FY 22 Final Budget Amendment Agenda Report.pdf (0.01 MB)

PUBLIC AGENDA

1.Mrs. Veronica Hardman, Re: The unsanitary conditions of the neighbor’s property in the Northwind community.

CITY MANAGER'S AGENDA

1.Restoring Locks and Dams on the Apalachicola Chattahoochee Flint (ACF) Rivers System

Approval is requested for a resolution encouraging the Congressional Delegations to request the US Army Corps of Engineers dedicate Infrastructure Investment and Jobs Act (IIJA) funds to make necessary repairs to the ACF System

12.6.22 ACF Resolution for the Columbus Consolidated Counil Nov 2022 (2).pdf (0.03 MB)

2.Uptown Decorative Lighting Upgrade

Approval is requested to execute a Lighting Services Agreement with Georgia Power for the Uptown Decorative Lighting Upgrade. The upfront capital cost is $250,000 funded by OLOST Infrastructure reserves and an average monthly cost for maintenance and energy of $7,575 funded from the Streetlight budget in the General Fund. Implementation of new standards will need to be considered as part of the budget process annually due to increased cost for installation and operation

12.6.2022-Phase One Lighting Upgrade (1).pdf (0.03 MB)

3.Request to purchase the property at 1116 Brown Ave. Columbus, Georgia 31906

Approval is requested to purchase 1116 Brown Ave. Columbus, Georgia 31906 from Mr. and Mrs. Meadows for the amount of $18,972.00 to expand/upgrade Fire Station 6

Agenda and Resolution -1116 Brown Ave.pdf (0.03 MB)
1116 Brown Ave P.A. Photo.pdf (0.10 MB)

4.National Park Service, Save America’s Treasures Grant – Liberty Theatre Cultural Center

Approval is requested to submit an application and if approved, accept funds from the National Park Service for a Save America’s Treasures Grant for the Liberty Theatre. The grant amount requested is $750,000 with a 50% local match. Matching funds are available in the 1999 Special Purpose Local Option Sales Tax and Other Local Option Sales Tax.

Save America's Treasures Grant 12.06.2022.pdf (0.03 MB)

5.National Park Service, Save America’s Treasures Grant – Ma Rainey House

Approval is requested to submit an application and if approved, accept funds from the National Park Service for a Save America’s Treasures Grant for the Ma Rainey House. The grant amount requested is $750,000 with a 50% local match.

12.6.22-Save America's Treasures Grant - Ma Rainey House.pdf (0.03 MB)

6.National Trust for Historic Places, African American Cultural Heritage Action Fund Grant – Liberty Theatre Cultural Center

Approval is requested to submit an application and if approved, accept funds from the National Trust for Historic Places, African American Cultural Heritage Action Fund Grant for the Liberty Theatre. The grant amount requested is $150,000 with no local match.

12.6.22 -African American Cultural Heritage Action Fund Grant .pdf (0.03 MB)

7.National Trust for Historic Places, African American Cultural Heritage Action Fund Grant – Ma Rainey House

Approval is requested to submit an application and if approved, accept funds from the National Trust for Historic Places, African American Cultural Heritage Action Fund Grant for the Ma Rainey House. The grant amount requested is $150,000 with no local match.

African American Cultural Heritage Action Fund Grant 12.06.2022 - Ma Rainey House (1).pdf (0.03 MB)

8.Homeland Security GSAR (Georgia Search and Rescue) Grant

Approval is requested to accept a grant in the amount of $39,000.00 or as otherwise awarded, from the Homeland Security Grant Program with amendment made to the Multi-Government Fund by the like amount with no matching funds required. The state is providing for new Rescue equipment.

GSAR Grant Agenda Report and Resolution (5).pdf (0.02 MB)

9.2022 Homeland Security Hazmat Grant

Approval is requested to accept a grant in the amount of $20,000.00 or as otherwise awarded, from the Homeland Security Grant Program with amendment made to the Multi-Government Fund by the like amount with no matching funds required. The state is providing for new Hazmat equipment.

HazMat Grant Agenda Report and Resolution.pdf (0.02 MB)

10.Lease of Equipment for City Golf Courses - Add On

Approval is requested to approve the lease of 104 golf cars and 1 Beverage cart for use at Bull Creek Golf Course. The golf cars will replace the 104 carts that are at end of their lease term. This is a budgeted expense.

12.6.2022 Lease of Equipment for City Golf Courses.pdf (0.04 MB)

PURCHASES

A.Drill Field Maintenance and Inspections for Fire & EMS Department (Annual Contract) – RFB No. 23-0014

A. Drill Field Maintenance and Inspections for Fire & EMS Department (Annual Contract).pdf (0.02 MB)

B.Firefighter Cancer Insurance Policy Renewal

B. Firefighter Cancer Insurance Policy Renewal.pdf (0.02 MB)

C.Fourteen (14) Zero-Turn Mowers for Parks and Recreation – Georgia State Contract Cooperative Purchase

C. Fourteen (14) Zero-Turn Mowers for Parks and Recreation - Georgia State Contract Cooperative Purchase.pdf (0.02 MB)

D.30' Low Floor Trolley Heavy Duty Bus (Annual Contract) – RFB No. 23-0017

D. 30' Low Floor Trolley Heavy Duty Bus (Annual Contract) - RFB No. 23-0017.pdf (0.02 MB)

E.John Deere Sprayer for Oxbow Creek Golf Course

E. John Deere Sprayer for Oxbow Creek Golf Course.pdf (0.02 MB)

F.Confiscated Firearms for Credit or Swap for Police Department – RFB No. 23-0003

F. Confiscated Firearms for Credit or Swap for Police Department - RFB No. 23-0003.pdf (0.05 MB)

UPDATES AND PRESENTATIONS

A.Columbus Airport City Staff Appreciation - Amber Clark, Airport Director
B.IIMC Region III Conference Update - Sandra Davis, Clerk of Council

IIMC Region III Conference.pdf (10.35 MB)

C.Linwood Park and Ride Project- Rosa Evans, METRA Transit Director and Robert Sheridan, METRA Transit Compliance Officer

Linwood Park Ride Project.pdf (7.94 MB)

D.Comprehensive Camera Update- Lisa Goodwin, Deputy City Manager of Operations

Comprehensive Camera.Update.December2022.pdf (2.95 MB)

E.Honorary Street Naming Update - Lisa Goodwin, Deputy City Manager of Operations

Honorary Naming of City Streets.Dec.2022.pdf (0.49 MB)

F.FY22 Fiscal Conditions Report - Angelica Alexander, Finance Director

BID ADVERTISEMENT

DATE:                 December 6, 2022

TO:                Mayor and Councilors

FROM:                Finance Department

SUBJECT:                Advertised Bids/RFPs/RFQs

December 7, 2022
1. Watershed Fertilization (Annual Contract) – RFB No. 23-0023
Scope of Bid

The Columbus Consolidated Government is seeking bids from vendors to provide erosion control at various watershed lakes.

The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor.
1. Metal Storage Shed for METRA – PQ No. 23-0007
Scope of Quote

The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide

one (1) metal storage shed (complete set) of commercial grade metal, for outdoor use at the Department of Transportation/METRA Transfer Center.
1. Protective Driver Door Shields for Mass Transit Buses – RFB No. 23-0022
Scope of Bid

The Consolidated Government of Columbus, Georgia, is seeking bids from qualified vendors to provide and install twenty-two (22) protective driver door shields for mass transit buses operated by the METRA Transit System.
1. Dumpster/Roll Off Container Rental and Servicing (Annual Contract) – RFB No. 23-0016
Scope of Bid

The Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide dumpsters/roll-off containers on a rental basis, to include servicing the equipment on an “as needed” basis. Services will be procured both during the week and on weekends.

The contract term will be for two (2) years, with the option to renew for three (3) additional twelve-month periods.
1. PI 0011435 – Metra Park and Ride Facility – RFB No. 23-0019
Scope of Bid

Provide a park and ride facility for METRA Transit System. The project consists of grading a vacant lot and installing a parking lot and features for METRA Transit System. The project location is 1646 9^th Avenue in Columbus, GA.

December 9, 2022
1. Grounds Maintenance Services (Annual Contract) – RFP No. 23-0013
Scope of RFP

Provide routine grounds maintenance services on a weekly, monthly and yearly basis, to include fertilizing, weekly mowing, edging, weed control, irrigation, pruning, mulching, disease and insect control, etc. The Public Works Department manages one hundred and eleven (111) grounds maintenance sites within nine contract areas in Muscogee County. These areas enhance the appearance of major road arteries and high visibility areas and improve the quality of life for citizens.

The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor.
1. Court Reporter Services for Recorder’s Court (Annual Contract) – RFP No. 23-0014
Scope of RFP

Columbus Consolidated Government (the City) is requesting proposals for court reporter services for all preliminary felony hearings at Recorder’s Court. The court reporter shall also provide services for Advisement of Rights sessions that are held at 8 A.M. on Saturdays and some holidays. The services will be procured on an as-needed basis, and the contract shall commence on February 1, 2023 (date subject to change). Existing City employees are prohibited from providing court reporting services for Recorder’s Court.

The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor.

Bid Advertisements.pdf (0.02 MB)

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

1.RESOLUTION – A resolution changing the meeting dates in January 2023 and cancelling the February 7, 2023 Proclamation Session.

RES. Changing Meeting Dates. Jan 2023.pdf (0.02 MB)

2.Email Correspondence from Mr. Jud Richardson resigning from his seat on the Uptown Facade Board.

Resignation. Jud Richardson. UFB.pdf (0.28 MB)

3.Minutes of the following boards:

Board of Tax Assessors, #35-22

Min. Bd of Tax Assessors. 35-22.pdf (0.07 MB)

4.ADD-ON RESOLUTION - A resolution excusing Councilor Jerry “Pops” Barnes from the December 6, 2022 Council Meeting.

Add-On Res excusing Cnclr Barnes.pdf (0.02 MB)

BOARD APPOINTMENTS - ACTION REQUESTED

1. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:
1. PUBLIC SAFETY ADVISORY COMMISSION:
.Pete Temesgen (Mayor’s Appointment)

Vacant seat

Term Expires: October 31, 2023
1. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:
1. PUBLIC SAFETY ADVISORY COMMISSION:
Stan Swiney (Council District 6- Allen)

Passed away

Term Expires: October 31, 2023
1. RECREATION ADVISORY BOARD:
Carl Brown                                                                                                         (Council District 9- Thomas)

Not Eligible to succeed

Term Expires: December 31, 2022

James “Jay” Wilkoff                                                                                 (Council District 2- Davis)

Does not desire reappointment

Term Expired: December 31, 2021

VACANT                                                                                                                 (Council District 3- Huff)

Term Expires: December 31, 2023

VACANT                                                                                                                 (Council District 1- Barnes)

Term Expires: December 31, 2025

These are five-year terms. Board meets monthly.
1. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING:
1. ANIMAL CONTROL ADVISORY BOARD:
Patricia Montgomery                                                                                 Open for Nominations               Resigned                                                                                                                (Council’s Appointment)

Term Expires: October 15, 2023

This is a two-year term. Board meets as needed.

Women: 7

                Senatorial District 15:   3

                Senatorial District 29:   5
1. BUILDING AUTHORITY OF COLUMBUS:
Vincent Allen                                                                                                 Open for Nominations               Resigned                                                                                                                (Council’s Appointment)

Term Expires: March 24, 2023

This is a two-year term. Board meets as needed.

Women: 3

                Senatorial District 15:   2

                Senatorial District 29:   3
1. COLUMBUS AQUATICS COMMISSION:
Barbara Cummings                                                                                                Open for Nominations

Not Eligible to succeed                                                                                (Council’s Appointment)

                Term Expired: June 30, 2022

David Helmich                                                                                                Open for Nominations

Not Eligible to succeed                                                                                (Council’s Appointment)

Term Expired: June 30, 2022

Bruce Samuels                                                                                                Open for Nominations

Not Eligible to succeed                                                                                (Council’s Appointment)

                Term Expired: June 30, 2022

VACANT                                                                                                                Open for Nominations

Term Expired: June 30, 2022                                                                                (Council’s Appointment)



Councilor Crabb is nominating Mr. Don Hoffman to succeed Ms. Barbara Cummings

These are two-year terms. Meets monthly.

Women: 2

                Senatorial District 15:   3

                Senatorial District 29:   3
1. HISTORIC & ARCHITECTURAL REVIEW BOARD:
Fred Greene                                                                                                                 Open for Nominations               Resigned                                                                                                                (Council’s Appointment)

(Historic District Resident)

Term Expires: January 31, 2024

This is a three-year term. Board meets monthly.

Women: 4

                Senatorial District 15:   9

                Senatorial District 29:   2
1. LAND BANK AUTHORITY:
Tyler Pritchard                                                                                                Open for Nominations

Does not desire reappointment                                                                (Council’s Appointment)

Term Expired: October 31, 2022

These are four-year terms. Board meets as needed.

Women: 3

                Senatorial District 15:   5

                Senatorial District 29:   2
1. PERSONNEL REVIEW BOARD:
Dr. Shanita Pettaway                                                                                Open for Nominations

(Alternate Member 5)                                                                                (Council’s Appointment)

Resigned

                Term Expires: December 31, 2022

The terms are three years. Board meets monthly.

Women: 3

                Senatorial District 15:   5

                Senatorial District 29:   3
1. TREE BOARD:
Chris Henson                                                                                                                Open for Nominations

Environmental Advocacy Representative                                                (Council’s Appointment)

Does not desire reappointment

Term Expired: July 1, 2022

Troy Keller                                                                                                                Open for Nominations

Educator Seat                                                                                                (Council’s Appointment)

Not eligible to succeed

Term Expired: December 31, 2020

Frank Tommey                                                                                                Open for Nominations

Residential Development Seat                                                                (Council’s Appointment)

Not eligible to succeed

Term Expired: December 31, 2020

These are four-year terms. Meets as needed.

Women: 5

                Senatorial District 15:   5

                Senatorial District 29:   6

Board Appointments. 12-06-2022.pdf (0.03 MB)

CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Mario Ray, Salt Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson

MINUTES

PRESENTATION:

CITY ATTORNEY’S AGENDA

ORDINANCES

PUBLIC AGENDA

CITY MANAGER'S AGENDA

PURCHASES

UPDATES AND PRESENTATIONS

BID ADVERTISEMENT

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

BOARD APPOINTMENTS - ACTION REQUESTED

CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Pastor Mario Ray, Salt Church of Columbus, Georgia

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson