Council Agenda - Regular Meeting / Work Session 11/29/2022 09:00 AM C. E. “Red” McDaniel City Services Center- Second Floor

This vehicle was approved in the FY23 Budget for use by staff in the performance of their daily duties.  The State Contract vendor, Allan Vigil Ford, notified the Public Works Director on November 9, 2022, that the Order Bank for these vehicles will open and close on November 14, 2022.  Consequently, the vehicle had to be ordered as soon as possible.

The vehicle will be purchased from Allan Vigil Ford at a unit price of $51,376.00 by Cooperative Purchase via Georgia Statewide Contract #99999-SPD-ES40199373-002.  This is a new vehicle. 

Funding is available in the FY23 Budget: General Fund – Homeland Security – Homeland Security – Light Trucks; 0101-450-1000-HSEC-7722.

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2. 2023 CHEVROLET TAHOE FOR MUSCOGEE COUNTY PRISON

On November 16, 2022, the City Manager approved the emergency purchase of one (1) 2023 Chevrolet Tahoe for Muscogee County Prison, due to exigent circumstances, per the Procurement Ordinance, Article 3-115, Emergency Procurement.

This vehicle was approved in the FY23 Budget for use by Warden Herbert Walker.  The State Contract vendor, Hardy Chevrolet, notified the Public Works Director on November 1, 2022, that the Order Bank for these vehicles will open and close between November 16, 2022 and November 18, 2022, but that the specific vehicle is available on their lot.  Therefore, due to the order bank closing a request to purchase the vehicle was made due to its immediate availability.  

The vehicle will be purchased from Hardy Chevrolet at a unit price of $38,201.00 by Cooperative Purchase via Georgia Statewide Contract #99999-SPD0000183-0002.  This is a new vehicle. 

Funding is available in the FY23 Budget: General Fund – MCP – Warden – Light Trucks; 0101-420-1000-MCCI-7722.

TO:                Mayor and Councilors

FROM:                Finance Department

SUBJECT:                Advertised Bids/RFPs/RFQs

November 30, 2022

1. PI 0011435 – Metra Park and Ride Facility – RFB No. 23-0019

Scope of Bid

Provide a park and ride facility for METRA Transit System. The project consists of grading a vacant lot and installing a parking lot and features for METRA Transit System.  The project location is 1646 9^th Avenue in Columbus, GA.

2. Service Contract for Various Types of Transmissions (Annual Contract) – RFB No. 23-0020

Scope of Bid

Columbus Consolidated Government (the City) is requesting bids to repair and rebuild B400R and 6R140 transmissions for METRA Transit System. The services will be procured on an as-needed basis. The City reserves the right to add additional transmissions as METRA Transit System receives new vehicles within the contract period.

The contract period shall be for three years.

3. Protective Driver Door Shields for Mass Transit Buses – RFB No. 23-0022

Scope of Bid

The Consolidated Government of Columbus, Georgia, is seeking bids from qualified vendors to provide and install twenty-two (22) protective driver door shields for mass transit buses operated by the METRA Transit System.

4. Backhoe Loader Rental (Annual Contract) – RFB No. 23-0021

Scope of Bid

Provide rental of a backhoe on an “as needed” basis.  The backhoe will be used by the Public Works Department for various projects.  The contract term will be for two (2) years, with the option to renew for three additional twelve-month periods.

December 7, 2022

1. Watershed Fertilization (Annual Contract) – RFB No. 23-0023

Scope of Bid

The Columbus Consolidated Government is seeking bids from vendors to provide erosion control at various watershed lakes.

The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods.  Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor.

2.   Metal Storage Shed for METRA – PQ No. 23-0007

Scope of Quote

                                The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide

                     one (1) metal storage shed (complete set) of commercial grade metal, for outdoor use at the Department of Transportation/METRA Transfer Center.

Scope of Bid

The Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide dumpsters/roll-off containers on a rental basis, to include servicing the equipment on an “as needed” basis.  Services will be procured both during the week and on weekends.     

                                The contract term will be for two (2) years, with the option to renew for three (3) additional twelve-month periods. 

December 9, 2022

1. Grounds Maintenance Services (Annual Contract) – RFP No. 23-0013

Scope of RFP

Provide routine grounds maintenance services on a weekly, monthly and yearly basis, to include fertilizing, weekly mowing, edging, weed control, irrigation, pruning, mulching, disease and insect control, etc.  The Public Works Department manages one hundred and eleven (111) grounds maintenance sites within nine contract areas in Muscogee County.  These areas enhance the appearance of major road arteries and high visibility areas and improve the quality of life for citizens.

The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods.  Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor.

2. Court Reporter Services for Recorder’s Court (Annual Contract) – RFP No. 23-0014

Scope of RFP

Columbus Consolidated Government (the City) is requesting proposals for court reporter services for all preliminary felony hearings at Recorder’s Court.  The court reporter shall also provide services for Advisement of Rights sessions that are held at 8 A.M. on Saturdays and some holidays.  The services will be procured on an as-needed basis, and the contract shall commence on February 1, 2023 (date subject to change).   Existing City employees are prohibited from providing court reporting services for Recorder’s Court.

The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods.  Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor.