Council Agenda - Regular Meeting 07/12/2022 09:00 AM C. E. “Red” McDaniel City Services Center- Second Floor

CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Rev. Michael Sherman, Wynnton Hill Baptist Church of Columbus, Georgia

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson

MINUTES

• 1.Approval of minutes for the June 28, 2022 Council Meeting.

UPDATE:

• 2.An update on COVID-19

PROCLAMATION:

• 3.PROCLAMATION:     Reentry Awareness Month

  RECEIVING:       The Mayor’s Commission on Reentry, Chair,                               Kristin Barker

PRESENTATION:

• 4.Clerk of Superior Court Audit Presentation  (Elizabeth Barfield, Forensic Auditor)

CITY ATTORNEY’S AGENDA

ORDINANCES

• 1.2nd Reading-  REZN-05-22-0911: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 418 5th Avenue (parcel # 020-009-001) from RMF2 (Residential Multifamily 2) Zoning District to RO (Residential Office) Zoning District. (Planning Department and PAC recommend approval) (Councilor Woodson)

• 2.2nd Reading- REZN-05-22-0913:  An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia  to change certain boundaries of a district located at 8828 Veterans Parkway (parcel # 079-002-002A) from RE1 (Residential Estate 1) Zoning District to PUD (Planned Use Development) Zoning District. (Planning Department and PAC recommend approval) (Mayor Pro-Tem)

• 3.2nd Reading-  REZN-05-22-0914: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 2313 Manchester Expressway (parcel # 034-027-002) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval)(Councilor Garrett)

PUBLIC AGENDA

• 1.Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re:  Reparations and Juneteenth.

• 2.Ms. Cynthia Millsaps, Re:  Concern issues with neighbors.

CITY MANAGER'S AGENDA

• 1.Dragonfly Connection – Dinglewood Park from 18^th Avenue to 10^th Avenue

  Approval is requested to authorize the next Columbus Dragonfly Trails connector that will connect Midtown to Uptown at Dinglewood Park from 18^th Avenue to 10^th Avenue.  Funding is budgeted in the FY23 budget in TSPLOST Discretionary at $780,000 and the balance will be provided by other sources.  The estimated project budget is $1.4 million.

• 2.American Rescue Plan – Grant Program Reallocation

  Approval is requested to reallocate the balance remaining in the America Rescue Plan Grant Program from the Nonprofit and Economic/Tourism categories to the Small Business category.

• 3.FY23 PUBLIC DEFENDER CONTRACT

  Approval is requested to enter into an agreement between the Circuit Public Defender Office of the Chattahoochee Judicial Circuit and Muscogee County for Indigent Defense Services in the amount of $2,238,957 and to authorize monthly payments to the Georgia Public Defender Standards Council (GPDSC) for said services in the amount of $140,274.11 per month. The monthly amount is included in the total contract amount of $2,238,957 and it covers the cost of personnel services as well as a 5% administrative fee.

• 4.Public Art MOU – 11th Street Viaduct

  Approval is requested to execute an agreement between the Columbus Consolidated Government and Dragonfly Trails, Inc. for a Public Arts Project at the 11th Street Viaduct.

• 5.Maximus, Inc. for Georgia’s Childcare and Parent Services (CAPS) Program of the Bright from the Start Program

  Approval is requested to apply for funding and, if awarded, accept a reimbursement amount valued up to approximately $12,000.00. The funds provide an opportunity to provided expanded and improved support for all students in the Before and After School Programs.

• 6.Risk Management Legal Services 

  Approval is requested for the legal services rendered regarding Risk Management issues for Fiscal Year 2023.  

PURCHASES

• A.Continuation of Cellular Telephone Services (Annual Contract) – Georgia State Contract Cooperative Purchase

• B.Pavement Management Services & Software – RFP No. 22-0027

• C.Federal and State Mandated Fees for Fiscal Year 2023

• D.Training Management Software Subscription for Fire and EMS Department – NPPGOV Cooperative Purchase

• E.Herbicide Truck Repair for Public Works

• F.Pipe Lining System with Trailer, Mix, Pump, and Spray System – RFB No. 22-0034

• G.Removal of Residual Ground Material and Removal and Disposal/Reuse of Large Tree Trunks (Annual Contract) – RFB No. 22-0037

UPDATES AND PRESENTATIONS

• A.Muscogee County Coroner Update - Buddy Bryan, Coroner

• B.Waste Collection Update - Drale Short, Public Works Director

• C.Animal Control Update - Drale Short, Public Works Director

• D.Critical Vacancies Update - Reather Hollowell, Human Resources Director

• E.American Rescue Plan Update - Pam Hodge, Deputy City Manager

• F.Comprehensive Camera Update - Lisa Goodwin, Deputy City Manager

• G.Heritage Park/Historic Columbus Update - Pam Hodge, Deputy City Manager

BID ADVERTISEMENT

• DATE:         July 12, 2022

  TO:        Mayor and Councilors

  FROM:        Finance Department

  SUBJECT:        Advertised Bids/RFPs/RFQs

  July 15, 2022

  Side Loader 31-Yard Refuse Truck Bodies – RFB No. 22-0042

  Scope of RFB

  Provide a minimum of thirty (30), but not to exceed forty (40), side loader 31-yard refuse truck bodies. Bodies will need to be manufactured to fit Peterbilt 520 Dual Steer cab and chassis.

  July 29, 2022

  Real and Personal Property Mail/Processing (Annual Contract) – RFP No. 22-0028

  Scope of RFP

  Columbus Consolidated Government is seeking proposals from qualified vendors to provide printing and mailing services to the Muscogee County Board of Tax Assessors and Tax Commissioner’s Office.  The required services shall include Real Property Tax Matter Notices, Personal Property Tax Matter Notices, Personal Property returns, Real, Personal, & Mobile Home Property Tax Bills, and Real, Personal, & Mobile Home Property Tax Delinquent Notices

  The contract term shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. 

  August 12, 2022

  Naming Rights Consulting Services – RFP No. 22-0031

  Scope of RFP

  Columbus Consolidated Government invites qualified consultants to submit proposals to provide a valuation study and assist or in whole find a sponsor for naming rights at the Columbus Civic Center and Ice Rink.

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

• 1.RESOLUTION - A Resolution excusing Councilor Jerry “Pops” Barnes from the July 12, 2022 Council Meeting.

• 2.Minutes of the following boards:

  Airport Commission, May 16 and May 25, 2022

  Board of Tax Assessors, #20-22

  Board of Zoning Appeals, June 1, 2022

  Columbus Golf Authority, June 28, 2022

  Development Authority, June 2, 2022

  Hospital Authority of Columbus, May 31, 2022

BOARD APPOINTMENTS - ACTION REQUESTED

• .3.   MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:

  457 DEFERRED COMPENSATION BOARD: 

  Chief Freddie Blackmon                                           (Mayor’s Appointment)

  Public Safety Employee

  Not Eligible to succeed

  Term Expired: May 31, 2022       

  Mayor Henderson is nominating Deputy Fire Chief Steven Daniel Hord to succeed Chief Freddie Blackmon.        
  
  The term is three-years. Board meets monthly.

  COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): 

  
  
  

  Akear Mewborn                                                    (Mayor’s Appointment)

  Does not desire reappointment

  Term Expired: March 1, 2022       

  This is a four-year term. Board meets monthly.

  Women:  6

          Senatorial District 15:   5

          Senatorial District 29:   5

  CONVENTION & VISITORS BOARD OF COMMISSIONERS: 

  Donna S. Hix                                                            (Mayor’s Appointment)

  Not Eligible to succeed                        

  Term Expires: December 31, 2022       

   

  Mayor Henderson is nominating Amy Bryan to succeed Donna Hix.

  * The appointments are made in the month of July for terms beginning the following January.

  This is a four-year term. Board meets monthly.

  
  
  

  Women:  5

          Senatorial District 15:   5

          Senatorial District 29:   4

  PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES:

  Audrey Hollingsworth                                        (Mayor’s Appointment)  

  (Business Community)                                        

  Does not desire reappointment

  Term Expired: June 30, 2022       

  Renee McAneny                                                                   (Mayor’s Appointment)        

  (Retired City Employee)                                                     

  Currently serving on another board

  Term Expired: June 30, 2022                
  
  

  Mayor Henderson is nominating Jack Warden to succeed Audrey Hollingsworth.

  
  
  

  COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:

  PUBLIC SAFETY ADVISORY COMMISSION:

  Friar Noel Danielewicz                                        (Council District 3- Huff)

  Seat Declared Vacant

  Term Expires: October 31, 2022

  
  

  This is a three-year term. Board meets monthly.

  
  
  

  COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING:

  BOARD OF HONOR:

  Bob Hydrick                                                         Open for Nominations              

  (passed away)                                                        (Council’s Appointment)

  Term Expires: October 31, 2022

  All of the members serving on this board must be former elected official of Muscogee County.

  This is a four-year term. Board meets as needed.

  Women:  3

          Senatorial District 15:   5

          Senatorial District 29:   2

  COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): 

  Harry Underwood                                                   Open for Nominations

  Does not desire reappointment                                (Council’s Appointment)

  Term Expired: March 1, 2022       

  Rose Spencer                                                           Open for Nominations

  Not Eligible to serve another term                                (Council’s Appointment)

  Term Expired: March 1, 2021       

  
  
  

  SarahAnn Arcila                                                   Open for Nominations

  Resigned                                                                     (Council’s Appointment)

  Term Expires: March 1, 2024       

  These are four-year terms. Board meets monthly.

  Women:  6

          Senatorial District 15:   5

          Senatorial District 29:   5

  COOPERATIVE EXTENSION ADVISORY BOARD:

  Margaret Higdon                                                 Open for Nominations              

  Does not desire reappointment                                (Council’s Appointment)

          Term Expired: December 31, 2021

  The term is six years.  Meets quarterly.

  Women:  5

          Senatorial District 15:   3

          Senatorial District 29:   2

  
  
  

  DEVELOPMENT AUTHORITY OF COLUMBUS:

  Chris Wightman                                                 Open for Nominations              

  (resigned)                                                         (Council’s Appointment)

  Term Expires: April 30, 2024

  
  

  This is a four-year term. Board meets monthly.

  Councilor Garrett has nominated Mr. Travis Chambers for the seat of Chris Wightman.

  Women:  1

          Senatorial District 15:   5

          Senatorial District 29:   2

  PERSONNEL REVIEW BOARD:

  Darlene Small                                                Open for Nominations              

  (Alternate Member 3)                                        (Council’s Appointment)

  Not Eligible to succeed

          Term Expired: December 31, 2021

  Dr. Shanita Pettaway                                        Open for Nominations              

  (Alternate Member 5)                                        (Council’s Appointment)

  Resigned

          Term Expires: December 31, 2022

  
  

  The terms are three years.  Board meets monthly.

  Women:  3

          Senatorial District 15:   5

          Senatorial District 29:   3

  RETIREES’ HEALTH BENEFITS COMMITTEE:

   

  Esther Radcliff                                                 Open for Nominations          

  Does not desire reappointment                                (Council’s Appointment)

  Term Expired: June 30, 2022       

  The term is three-years. Board meets monthly.

  Women:  4

          Senatorial District 15:   1

          Senatorial District 29:   5

  TREE BOARD:

  Chris Henson                                                         Open for Nominations              

  Environmental Advocacy Representative                        (Council’s Appointment)

  Does not desire reappointment        

  Term Expired: July 1, 2022

  Troy Keller                                                         Open for Nominations              

  Educator Seat                                                (Council’s Appointment)

  Not eligible to succeed        

  Term Expired: December 31, 2020

  Frank Tommey                                                 Open for Nominations              

  Residential Development Seat                                (Council’s Appointment)

  Not eligible to succeed        

  Term Expired: December 31, 2020

  These are four-year terms. Meets as needed.

  Women:  5

          Senatorial District 15:   5

          Senatorial District 29:   6

  VALLEY PARTNERSHIP JOINT DEVELOPMENT: 

  Gary Jones                                                         Open for Nominations          

  (passed away)                                                        (Council’s Appointment)

  Term Expires: June 30, 2023

         

  The term is four-years. Board meets every other month beginning in January.

  Women:  0

          Senatorial District 15:   3

          Senatorial District 29:   1