Council Agenda - Regular Meeting 05/12/2020 09:00 AM

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Councilor Valerie A. Thompson.

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson.

MINUTES

1.Approval of minutes for the April 28, 2020 Council Meeting and Executive Session.

UPDATE:

2.An update on COVID-19.

CITY ATTORNEY’S AGENDA

RESOLUTIONS

1.Resolution - A resolution designating the Columbus Civic Center and the Columbus Iron Works Trade and Convention Center as additional available courthouse facilities for the purpose of holding Municipal Court proceedings for the time period of June 13, 2020 until September 15, 2020. (Request of Municipal Court Judge Steven D. Smith) (Mayor Pro Tem Allen)
2.Resolution - A resolution amending Resolution No. 199-19 to Delay the Intent to Seek a Special Local Option Sales Tax Referendum until November 2021. (Request of Mayor Henderson)
3.Resolution - A resolution requesting that the local legislative delegation introduce legislation to amend the Georgia Open Meetings Act to allow that local governmental entities may hold public meetings via teleconference or other digital means on the same basis as State agencies. (Mayor Pro Tem Allen)

PUBLIC AGENDA

1.Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Liberty Theatre roof repair.
2.Mr. Robert Westfall, Re: A request to re-open Lake Oliver Marina for the boat launches, bait and fuel only.
3.Ms. Susan Gallagher, representing New Horizon’s Behavioral Health, Re: The next public health crisis.

CITY MANAGER'S AGENDA

1.Director of Community Reinvestment and Real Estate

Approval is requested for the appointment of Mr. Robert Scott as Director of Community Reinvestment and Real Estate. A resolution and resume are attached.
2.Amendment to the Citizen Participation Plan of the FY 2017 – FY 2021 Five Year Consolidated Plan.

Approval is requested for the filing of amendments to the Citizen Participation Plan of the FY 2017 – FY 2021 Five Year Consolidated Plan. The amendments will include virtual hearings as an allowed method for citizen participation and a 5-day public comment period.
3.Variance for Hampton Inn Hotel Canopy Encroachment

Approval is requested for the construction of a canopy over the right of way at 1201 Broadway that will encroach approximately 14 ft. 10 in. onto the City’s right of way along 12th Street for a distance of 30 ft 6 in.
4.U.S. Department of Justice Coronavirus Emergency Supplemental Funding Program Grant Solicitation

The U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, is seeking applications for the Coronavirus Emergency Supplemental Funding Program. The Columbus Consolidated Government is eligible to apply for up to $339,756 in funding.

PURCHASES

A.Reese Road Bridge at Cooper Creek – RFB No. 20-0061
B.Ammunition for Police Department – Georgia Statewide Contract
C.Plumbing & Irrigation Supplies (Annual Contract) – RFB No. 20-0046

EMERGENCY PURCHASES

UPDATES AND PRESENTATIONS

A.Re-Opening of Government Buildings and Facilities – Lisa Goodwin, Deputy City Manager
B.Stormwater Update – Pam Hodge, Deputy City Manager, Donna Newman, Engineering Director, David Bishop and Scott Thompson, Barge Design Solutions
C.Tax Allocation Districts Update – Pam Hodge, Deputy City Manager and Rick Jones, Planning Director
D.Monthly Finance Update – Angelica Alexander, Finance Director

BID ADVERTISEMENT

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May 13, 2020

1. Ammunition (Annual Contract) – RFB No. 20-0062

Scope of Bid

Provide ammunition and munitions of various types and quantities on an “as needed” basis to Columbus Consolidated Government to be utilized by the Public Safety Departments. The contract term will be for two (2) years with option to renew for three (3) additional twelve-month periods.

May 27, 2020
1. Mott’s Green Plaza P. I. #0015287 – RFB No. 20-0003
Scope of Bid

The Consolidated Government of Columbus, Georgia (the Owner) invites bids for construction of the proposed trail and landscape improvements along the Columbus Riverwalk. The work primarily involves installation of concrete paving and decorative planters and structures with landscaping, as depicted on the drawings. The DBE goal for this project is 8%.

The Bidder is advised that the governing specifications for this project, including such items as bidding requirements, general conditions, technical specifications and related items, shall be in accordance with the State of Georgia, Department of Transportation Standard Specifications, 2013 Edition, and applicable Supplemental Specifications and Special Provisions. The Owner assumes the Bidder is a pre-qualified bidder with the Department of Transportation and therefore is familiar with the stated reference documents or has access to same.

2. Compact Track Loader with Attachments (Re-Bid) – RFB No. 20-0064

Scope of Bid

Provide one (1) compact track loader with attachments to be used at job sites throughout Muscogee County by Rainwater Division staff to maintain detention ponds, repair cave-ins, and replace storm water pipes.

3. Stone (Annual Contract) – RFB No. 20-0060

Scope of RFB

Provide various grades of stone to be purchased on an “as needed” basis by the Public Works Department. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. This contract will be awarded to a Primary and Secondary Contractor.

4. Cleats for AL-Jon 500 Compactor (Re-Bid) – RFB No. 20-0071

Scope of RFB

The Columbus Consolidated Government (the City) is seeking bids from qualified vendors to provide 96 cleats for an AL-JON 500 compactor.

June 3, 2020

1. Cargo Van with Buildout Unit – RFB No. 20-0069

Scope of Bid

Provide one (1) cargo van with buildout unit to be used by Engineering staff to carry weather sensitive equipment, such as traffic controllers and other electronic equipment, for the traffic shop.

2. Trailer Mounted Attenuator – RFB No. 20-0068

Scope of Bid

Provide one (1) trailer mounted attenuator to be used and/or pulled behind vehicle by Beautification Division staff working in traffic areas.

3. Equipment Truck with Modifications (Re-Bid) – RFB No. 20-0070

Scope of Bid

Provide one (1) equipment truck with modifications to be used by staff of the Traffic Engineering Division for sign installation and replacement.

4. Roadside Traffic Counters/Recorders (Annual Contract) – RFP No. 20-0016

Scope of RFP

The Consolidated Government of Columbus, Georgia is seeking proposals from qualified vendors to provide roadside traffic counters/recorders to be provided to the Traffic Engineering Division on an “as needed” basis. The contract term will be for two (2) years with option to renew for three (3) additional twelve-month periods.

June 10, 2020

1. Commercial Logging Loader (Grab-All) (Re-Bid) – RFB No. 20-0066

Scope of Bid

Provide one (1) commercial logging loader (grab-all) to be used by the staff of the Forestry Department to pick up large trees during tree removal and cleaning up storm debris.

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

1.RESOLUTION: A Resolution to change the time for the Regular Council Meeting of June 9, 2020 to 5:30 p.m.; the Council would hold a Special Called Meeting on June 16, 2020, at 9:00 a.m. and changing the time of the Regular Council Meeting of June 23, 2020 to 9:00 a.m. The June 2, 2020 Proclamation Session and the June 30, 2020 Consent Agenda / Work Session are hereby cancelled.
2.Minutes of the following Boards:

Board of Tax Assessors, #13-20 and #14-20.

Board of Zoning Appeals, March 5, 2020.

Columbus Iron Works Convention & Trade Center Authority, February 27, 2020.

Columbus Iron Works Convention & Trade Center Authority, March 26, 2020.

BOARD APPOINTMENTS - ACTION REQUESTED

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1. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION:
1. BOARD OF FAMILY AND CHILDREN SERVICES: Ms. Tolua Puailoa was nominated to serve another term of office. (Councilor Barnes’ nominee) New Term expires: June 30, 2025.
1. COLUMBUS AQUATICS COMMISSION: Mr. David Helmick was nominated to serve another term of office. (Councilor Crabb’s nominee) New Term expires: June 30, 2022.
1. COLUMBUS AQUATICS COMMISSION: Mr. Bruce Samuels was nominated to serve another term of office. (Councilor Crabbs’s nominee) New Term expires: June 30, 2022.
1. COLUMBUS AQUATICS COMMISSION: Mr. John P. Steed was nominated to serve another term of office. (Councilor Crabbs’s nominee) New Term expires: June 30, 2022.
1. COLUMBUS AQUATICS COMMISSION: Ms. Barbara Cummings was nominated to serve another term of office. (Councilor Crabbs’s nominee) New Term expires: June 30, 2022.
1. COLUMBUS AQUATICS COMMISSION: Dr. Janet C. Bussey was nominated to serve in a vacant seat. (Councilor Barnes’ nominee) New Term expires: June 30, 2022.
1. COLUMBUS GOLF COURSE AUTHORITY: Mr. James B. Houston, Jr. was nominated to serve another term of office. (Councilor Thomas’ nominee) New Term expires: June 30, 2024.
1. COLUMBUS GOLF COURSE AUTHORITY: Mr. Tommy Nobles was nominated to succeed Mr. Richard L. Wright. (Councilor Crabb’s nominee) New Term expires: June 30, 2024.
1. KEEP COLUMBUS BEAUTIFUL COMMISSION: Ms. Sharon Baker was nominated to serve another term of office. (Councilor Huff’s nominee) New Term expires: June 30, 2022.
1. KEEP COLUMBUS BEAUTIFUL COMMISSION: Mr. Kenneth Leuer was nominated to serve another term of office. (Councilor Huff’s nominee) New Term expires: June 30, 2022.
1. REGION SIX REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Ms. Annie Davis was nominated to serve another term of office. (Councilor Huff’s nominee) New Term expires: June 30, 2023.
1. REGION SIX REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Ms. Cynthia Smith was nominated to serve another term of office. (Councilor Huff’s nominee) New Term expires: June 30, 2023.
1. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:
1. KEEP COLUMBUS BEAUTIFUL COMMISSION:
Warren Wagner (Council District 5- Crabb)

Resigned

Term Expires: June 30, 2021
1. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING:
1. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS:
Tatsiana Savashynskaya                                                                                Open for Nominations

Vacant                                                                                                                                (Council’s Appointment)

Term Expires: March 1, 2021

These are four-year terms. Board meets monthly.

Women: 9

                Senatorial District 15:   7

                Senatorial District 29:   4
1. KEEP COLUMBUS BEAUTIFUL COMMISSION- AT-LARGE MEMBERS:
Larry Derby- Does not desire reappointment                                Open for Nominations
Eligible to succeed                                                                                                (Council’s Appointment)

Term Expires: June 30, 2020

Ashley Lee- Does not desire reappointment                                                Open for Nominations
Eligible to succeed                                                                                                (Council’s Appointment)

Term Expires: June 30, 2020

Cortney Laughlin- Does not desire reappointment                                Open for Nominations
Eligible to succeed                                                                                                (Council’s Appointment)

Term Expires: June 30, 2020

These are two-year terms. Board meets every other month beginning in February.

The City of Columbus strives to provide accessibility to individuals with disabilities and who require certain accommodations in order to allow them to observe and/or participate in this meeting. If assistance is needed regarding the accessibility of the meeting or the facilities, individuals may contact the Mayor’s Commission for Persons with Disabilities at 706-653-4492 promptly to allow the City Government to make reasonable accommodations for those persons

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Councilor Valerie A. Thompson. PLEDGE OF ALLEGIANCE: Led by Mayor Henderson.