Council Agenda - Regular Meeting 05/14/2024 09:00 AM C. E. “Red” McDaniel City Services Center- Second Floor

CALL TO ORDER:  Mayor B. H. “Skip” Henderson, III, Presiding

INVOCATION:  Offered by Christopher Waller is with Hosley Chapel CME of Columbus, Georgia

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson

MINUTES

• 1.Approval of minutes for the April 30, 2024 Consent Agenda / Work Session and Executive Session.         

PROCLAMATION:

• 2.Proclamation:     National Correctional Officers Week  

      Receiving:       Warden Herbert Walker

PRESENTATION:

• 3.Police Department / Public Safety Briefing (Presented by Police Chief Stoney Mathis)

CITY ATTORNEY’S AGENDA

ORDINANCES

• 1.1st Reading- An ordinance to revise and clarify certain provisions of the Columbus Code which provide for the foreclosure of liens on property for which funds are due and owing to the consolidated government; and for other purposes. (continued on 1st Reading from 2-27-24)(Councilor Begly)

• 2.1st Reading- An Ordinance adopting  a new Article XXIII to Chapter 2 of the Columbus Code to create a Civic Center and Ice Rink Authority; repealing Ordinance No. 01-72; and for other purposes. (Councilor Begly)

• 3.1st Reading- Adoption of an ordinance listing the roadways approved for use of speed detection devices (radar) on all GDOT Routes and non-GDOT Routes in Columbus-Muscogee County. (Mayor Pro-Tem)

PUBLIC AGENDA

• 1.Ms. LaKaren Rickman, representing New Horizons Behavioral Health, Re: The results from recent Community Mental Health Needs Assessment.

• 2.Mrs. Claire Thomas, representing Animal Advocacy, Re:  CACC Veterinary Vaccine Protocols and Practices & Microchips.

• 3.Ms. Theresa El-Amin, Re:  East Wynnton neighborhood blight and speeding.

• 4.Mrs. Sue Goldman, representing Columbus Regional Tennis Association, Inc., Re:  Tennis courts at Benning Park / Frank Chester Recreation Center.

• 5.Mrs. Katrina Long, representing Reese Road Leadership Academy, Re:  An update by the Students at Reese Road Leadership Academy on the Carver Park STEAM Project Based Learning Initiative.

ADD-ON PROCLAMATION:

• Proclamation:     Mental Health Awareness Month 

      Receiving:       Dr. Pamela Shaw, New Horizons

CITY MANAGER'S AGENDA

• 1.Payment of Attorney Fees for the Sheriff’s Office

  Approval is requested to authorize payment of attorney fees to Balch Law Group (Atlanta, GA) in the amount of $19,777.30, and approve payment of future legal fees for the provision of legal services for the Sheriff’s Office.

• 2.Georgia Emergency Management Agency/ Homeland Security State of Georgia Gang Activity Prosecution Grant

  Approval is requested to apply for and accept a grant in the amount of $60,433, or as otherwise awarded, from the Georgia Emergency Management Agency/ Homeland Security State of Georgia Gang Activity Prosecution Grant, with no local match required, and amend the Multi-Government Fund by the award amount.

PURCHASES

• A.Confiscated Firearms for Credit or Swap II for Police Department – RFB No. 23-0039

• B.Contract Extension for Auditing Services (Annual Contract) – RFP No. 13-0021

• C.Professional Surveying Services for Finance Department/Revenue Division and Engineering Department (Annual Contract) – RFP No. 24-0002

• D.Ambulance Billing and Collection Services for Columbus Fire & EMS Department (Annual Contract) – RFB No. 24-0004

• E.Thermal Imagers with Feature Pack for Fire & EMS Department – North Carolina Sheriffs Association Cooperative Contract Purchase

• F.Household Garbage Carts for Public Works – Sourcewell Cooperative Contract Purchase

• G.Declaration of Surplus and Donation of the Scotty Fire Safety House Trailer for Fire & EMS

• H.Surplus Vehicles

• I.On-Call Project Management Services for Capital Improvement Projects (Annual Contract) – RFP No. 24-0023

EMERGENCY PURCHASES

• 1.Information Only: Six (6) Pursuit Vehicles for Muscogee County Sheriff’s Office

UPDATES AND PRESENTATIONS

• A.Golden Park Update - Wes Kelley, Division Manager, Brassfield & Gorie

• B.Jail Update - Drale Short, Director, Public Works

BID ADVERTISEMENT

• DATE:                 May 14, 2024

  TO:                Mayor and Councilors

  FROM:                Finance Department

  SUBJECT:                Advertised Bids/RFPs/RFQs

  May 15, 2024

  1. Baker Center Driveway Project – RFB No. 24-0039

  Scope of Bid

  Consolidated Government of Columbus, Georgia (the City) is requesting bids for the Baker Center Driveway project.  The Community Reinvestment Department is requesting the services on behalf of Girls, Inc. of Columbus & Phenix-Russell. 

  No later than five (5) business days before the bid due date, bidders desiring to do so may schedule a site visit by contacting Danita Lloyd at dlloyd@girlsinc-columbus.org or 706-683-0809.  Attendance is not required, but bidders are strongly encouraged to visit the site.  Questions/concerns resulting from the Site Visit must be submitted in writing to the Purchasing Division, as specified on pages 9 and 10 of the RFB document.  The project location is 3535 Levy Road, Columbus, GA 31903.

  2. Public Safety Uniforms (Annual Contract) – RFB No. 24-0023

  Scope of Bid

  Provide uniforms for Columbus Consolidated Government Public Safety Departments on an “as needed” basis.

  The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods.

  May 29, 2024

  1. PI 0011436 Muscogee County Buena Vista Road Improvements at Spiderweb Phase II (Re-Bid) – RFB No. 24-0029

  Scope of Bid

  Phase II of the Buena Vista Road Improvements at the Spiderweb includes the construction of two (2) bridges, one (1) of which requires Norfolk Southern permitting; construction of a roundabout at Illges Road and Aceway Drive; construction of Buena Vista Road east of the intersection with Annette Avenue, Martin Luther King Boulevard north of Brewer Elementary School, Illges Road, Lindsay Drive, Andrews Road, Morris Road and Ace Way Drive, as well as the installation of traffic signals. This Re-Bid includes an alternative for maintaining traffic throughout construction and an alternative for complete closure.

  Utilities were relocated in Phase I of the project.  The Annette Ave. roundabout at MLK and Annette Ave. were constructed in Phase I.

REFERRALS:

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

• 1.RESOLUTION - A resolution changing the meeting schedule for the month of June 2024.

• 2.RESOLUTION - A resolution to change the meeting location for the May 21, 2024 Budget Review Committee Meeting, as well as, the regularly scheduled Council Meetings on July 23, 2024 and the July 30, 2024 Work Session to the Muscogee County School Board Chambers.

• 3.Email Correspondence from Dr. Walter Taylor, Chairperson, recommending the seats of Ms. Saundra Ellison (District 3 Rep) and Mr. Daniel Street (District 5 Rep) on the Public Safety Advisory Commission be declared vacant due to a lack of attendance.    

• 4.Email Correspondence from Attorney Jack Schley, Board Secretary, submitting the selection from the Hospital Authority of Columbus for Mr. Darrell “Tony” Floyd to fill the unexpired term of Ms. Cynthia Williams Jordan.  (Council would confirm the selection.)

• 5.Email Correspondence from Attorney Jack Schley, Board Secretary, forwarding the resignation of Ms. Betty Tatum from her seat on the Hospital Authority of Columbus.           

• 6.Minutes of the following boards:

  Airport Commission, March 27, 2024

  Board of Health, September 27, October 25 and November 29, 2023; February 28 and March 27, 2024

  Board of Tax Assessors, # 13-24, and # 14-24

  Columbus Golf Course Authority, March 26, 2024  

  Planning Advisory Commission, April 17, 2024

ADD-ON RESOLUTION

• RESOLUTION - A resolution excusing Councilor Bruce Huff from the May 14, 2024 Council Meeting.

BOARD APPOINTMENTS - ACTION REQUESTED

• .MAYOR’S APPOINTMENTS MAY BE CONFIRMED FOR THIS MEETING:

  PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: 

  Crystal Shahid                                                  (Mayor’s Appointment)

  (Business Community)

  Does not desire reappointment

  Term Expires: June 30, 2024       

  This is a four-year term. Board meets monthly.

  YOUTH ADVISORY COUNCIL:

  Mayor’s Nominee:      Kona Cogle    

  COUNCIL’S DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:

  YOUTH ADVISORY COUNCIL:

          

  District 2 Nominee:  _____________                District 7 Nominee:  Kael LeDenney         

  District 3 Nominee:  _____________                District 8 Nominee:  ______________

  District 4 Nominee:  _____________                District 9 Nominee:  ______________

  District 5 Nominee:                                            District 10 Nominee:    Bryce Knight           

  District 6 Nominee:    Lauren Robinson 

  
  
  

  COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING:

  BOARD OF FAMILY & CHILDREN SERVICES: 

  Jennifer Melvin                                                 Open for Nominations                   

  Eligible to succeed                                                (Council’s Appointment)

  Term Expires: June 30, 2024       

  In accordance with O.C.G.A. 49-3-2 (Amended via 2015 SB 138) the governing authority (Local County Board of Commissioners) shall ensure that all appointments made on or after July 1, 2015, are made from the following categories (1) Emergency responders (active or retired); (2) Law enforcement personnel (active or retired); (3) Private child welfare service providers (active or retired); (4) Alumni of the child welfare system and (5) Former foster parents. (Provided are the remaining five (5) categories.)

  This is a five-year term. Board meets monthly.

  Women:  4

          Senatorial District 15:   4

          Senatorial District 29:   1

  COLUMBUS AQUATICS COMMISSION:

  Timothy Crabb                                                 Open for Nominations              

  Does not desire reappointment                                (Council’s Appointment)

          Term Expires: June 30, 2024

  Jensen Melton                                                 Open for Nominations              

  Eligible to succeed                                                (Council’s Appointment)

          Term Expires: June 30, 2024

  Donald Wayne Hoffman- Interested in serving                 Open for Nominations              

  Eligible to succeed                                                (Council’s Appointment)

          Term Expires: June 30, 2024

  Richard Leary                                                 Open for Nominations              

  Cols. Hurricane Rep.                                                (Council’s Appointment)

  Does not desire reappointment

  Term Expires: June 30, 2024

  Janet Bussey                                                         Open for Nominations              

  Not Eligible to succeed                                        (Council’s Appointment)

  Term Expires: June 30, 2024

  Bruce Samuels                                                 Open for Nominations              

  Not Eligible to succeed                                        (Council’s Appointment)

          Term Expired: June 30, 2022

  These are two-year terms. Board meets quarterly.

  Women:  1

          Senatorial District 15:   5

          Senatorial District 29:   2

  
  
  

  COLUMBUS GOLF COURSE AUTHORITY:

  Richard Mahone                                                 Open for Nominations              

  Eligible to succeed                                                (Council’s Appointment)

          Term Expires: June 30, 2024

  James Houston, Jr.                                                 Open for Nominations              

  Eligible to succeed                                                (Council’s Appointment)

          Term Expires: June 30, 2024

  Richard Wright                                                 Open for Nominations              

  Not Eligible to succeed                                        (Council’s Appointment)

          Term Expires: June 30, 2024

          These are four-year terms. Board meets monthly.

  *Note:  There are no women currently serving on this board.

  Women:  0

          Senatorial District 15:   3

          Senatorial District 29:   6

  KEEP COLUMBUS BEAUTIFUL COMMISSION:

  David Houser                                                        Open for Nominations               Eligible to succeed                                                (Council’s Appointment)

  (SD-15 Representative)

  Term Expires: June 30, 2024

  Pamela Green Thomas                                        Open for Nominations               Eligible to succeed                                                (Council’s Appointment)

  (At-Large Member)

  Term Expires: June 30, 2024

  Tracy Walton-King                                                Open for Nominations               Not Eligible to succeed                                        (Council’s Appointment)

  (At-Large Member)

  Term Expires: June 30, 2024

  Eddie Florence                                                Open for Nominations               (Resigned)                                                        (Council’s Appointment)

  (SD-15 Representative)

  Term Expires: June 30, 2026

  VACANT                                                         Open for Nominations               (SD-29 Representative)                                        (Council’s Appointment)

  Term Expires: June 30, 2026

  These are three-year terms.  Meets every even month.

  Women:  6

          Senatorial District 15:   6

          Senatorial District 29:   3

  
  
  

  REGION 6 REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES:   

  Marianne Young                                                 Open for Nominations               Eligible to succeed                                                (Council’s Appointment)

  Term Expires: June 30, 2024

  Christopher Posey                                                 Open for Nominations               Eligible to succeed                                                (Council’s Appointment)

  Term Expires: June 30, 2024

  These are three-year terms.  Meets every other month beginning in January.

  Women:  3

  Senatorial District 15:   2

  Senatorial District 29:   2