Council Agenda - Regular Meeting 09/14/2021 09:00 AM C. E. “Red” McDaniel City Services Center- Second Floor

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Rev. Dr. Adriane McGee Burgess at St. Mary's Road UMC of Columbus, Georgia

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson

MINUTES

• 1.Approval of minutes for the August 31, 2021 Council Meeting.

UPDATES:

• 2.An update on COVID-19

• 3.Update on Construction Ready Program

RECOGNITION:

• 4.To recognize the Therapeutic Division of Parks and Recreation Department as the recipient of the 2021 NACPRO (National Association of County Park and Recreation Officials) Removing Barriers Award for their Extra Ordinary News Show.

• 5.To recognize Holli Browder, Parks and Recreation Department Director, being selected as the NACPRO (National Association of County Park and Recreation Officials) Professional Fellow Award Winner of the Year for 2021.

• 6.To recognize Holli Browder, Parks and Recreation Department Director, as the President-Elect of the NACPRO (National Association of County Park and Recreation Officials) for 2021-2022.

• 7.To recognize Holli      Browder, Parks and Recreation Department Director, as the incoming      President of GRPA (Georgia Park and Recreation Association) for 2021-2022.     

• 8.To recognize Holli Browder, Parks and Recreation Director, as being selected as 1 of only 40 Parks and Recreation Directors chosen nationally to attend the 2021 Parks Summit.

CITY ATTORNEY’S AGENDA

ORDINANCES

• 1.2nd Reading- REZN-06-21-1200: An ordinance amending the Unified Development Ordinance (UDO) for Columbus, Georgia so as to revise Table 3.1.1, amend Section 3.2.76, and amend Chapter 13 – Definitions; and for other purposes. Solid waste Substitute) (Mayor Pro - Tem)

• 2.1st Reading: An Ordinance amending Ordinance No.21-032, the budget for the fiscal year ending June 30, 2022 , to reclassify certain positions of the Consolidated Government of Columbus, Georgia; and for other purposes.(Mayor Pro-Tem)

RESOLUTIONS

• 3.A Resolution authorizing, approving and ratifying the execution of a Grant Agreement by and among United States of America, acting through the Federal Aviation Administration (hereinafter called “FAA”), the Columbus Airport Commission and Columbus, Georgia, a Consolidated Government. (Grant No. 48) (Request of the Airport Commission)

• 4.A Resolution authorizing, approving and ratifying the execution of a Grant Agreement by and among United States of America, acting through the Federal Aviation Administration (hereinafter called “FAA”), the Columbus Airport Commission and Columbus, Georgia, a Consolidated Government. (Grant No. 51) (Request of the Airport Commission)

PUBLIC AGENDA

• 1.Mr. Paul Olson, Re:  The City Contract with Piedmont Columbus Regional (2) 3 Mills in Property Taxes/Indigent Care (3) Contract ends in 2022 and (4) Embezzlement of Superior Court Funds.

• 2.Ms. Arreasha Lawrence, representing Music & Entertainment Council, Re:  Introduction of the Music & Entertainment Council bringing together local government, tourism, and music stakeholders building an even stronger music ecosystem.

CITY MANAGER'S AGENDA

• 1.American Rescue Plan – Funding Priorities

  Approval is requested to authorize the funding priorities for the first allocation of the American Rescue Plan of $39,241,019 which includes a temporary Project Financial Analyst as well as Premium and Pandemic Pay for eligible Essential Workers.

• 2.GMA Hub Cities Conference Donations

  Approval is requested to accept donations in support of the Georgia Municipal Association’s Hub Cities Conference that Columbus, in partnership with Georgia Power, will host beginning September 29 - 30, 2021. Mayors and City Managers from 13 participating metropolitan areas meet regularly to discuss various topics and/or challenges impacting their communities. 

• 3.Retiree Health Insurance Plan

  Approval is requested authorizing renewal of the Medicare eligible healthcare plan benefits and the United Healthcare Medicare Advantage plan. The retiree’s monthly premium rate will be $99.23 a month for the City subsidized retiree group (hired prior to July 1, 2001) and $132.30 for the unsubsidized retiree group (hired on or after July 1, 2001).  The out of pocket maximum will remain at $1,000 annually.

• 4.Street Acceptance – Property Formally Known as 1^st Avenue

  Approval is requested for the acceptance of that portion of property formally known as 1^st Avenue that runs from south right of way line for 18^th Street south to the north right of way line for Norfolk Southern Railroad. It is desired to restore the right of way for 1^st Avenue as a public street for operation and maintenance.  The City will be responsible for the cost of operation and maintenance to include public improvements and installation of official street name signs.

• 5.Acquisition of 5824 Whitesville Road

  Approval is requested to enter into a purchase and sale agreement with The Vine Trust to purchase the building at 5824 Whitesville Road for $120,960. The acquisition will allow the Columbus Fire department to expand its dormitory and operational space.

• 6.Liberty Utilities License Agreement

  Approval is requested to enter into a License Agreement with Liberty Utilities and the Development Authority to utilize Parcel 9 in the Muscogee Technology Park as a “lay down” area for Liberty’s construction of nearby infrastructure.

• 7.Mayor’s Commission on Health Donations (Add-On)

  Approval is requested to accept donations in support of the Mayor’s Commission on Health, and to expend such monies to cover said expenses relative to the efforts of the Commission. 

PURCHASES

• A.Six Ambulances with Loose Equipment for Fire & EMS (Cooperative Purchase)

• B.Emergency Operations Center – Technology Upgrade for Fire & EMS – RFP No. 21-0030

• C.Safety Apparel (Annual Contract) - RFB No. 21-0033

• D.Janitorial Supplies for the Columbus Civic Center and Ice Rink (Annual Contract) – RFB No. 22-0004

• E.Storing, Transporting and Recycling Waste Tires (Annual Contract) – RFB No. 21-0036

• F.Soft Drink Concession/Columbus Civic Center & Ice Rink (Annual Contract) – RFP No. 21-0021

• G.Heavy-Duty Truck Lift For Public Works – Cooperative Purchase

• H.Intercept High Security Contraband Scanning System for Muscogee County Prison (Cooperative Contract)

• I.Repair of Cherry Picker Boom Lift Crane for Public Works

• J.Wildlife Trapping Services for Public Works (Annual Contract)

• K.Direct Payments to Employee Benefit Carriers

• L.Mobile Assessor Software for Tax Assessors Office (Cooperative Purchase)

• M.Add-On Pursuit Utility Vehicles (Cooperative Purchase)

UPDATES AND PRESENTATIONS

• A.Exide Update - Ken Hewlett, Exide Environmental Response Trust, PathForward Consulting Inc.

• B.American Rescue Plan Update/Public Safety Operations Support Package - Pam Hodge, Deputy City Manager

• C.SPLOST Update - Pam Hodge, Deputy City Manager

• D.TSPLOST Update - Pam Hodge, Deputy City Manager

• E.Victim Witness Update - Shelly Hall, Director of Victim Services

• F.Metra Transit Update - Rosa Evans, Metra Director 

• G.City Resource Center Update - Reather Hollowell, Human Resource Director

• H.Comprehensive Camera Update - Lisa Goodwin, Deputy City Manager

• I.Yard Waste/Bulk Waste Update - Mike Criddle, Public Works Director

BID ADVERTISEMENT

• DATE:         September 14, 2021

  TO:        Mayor and Councilors

  FROM:        Finance Department

  SUBJECT:        Advertised Bids/RFPs/RFQs

  September 15, 2021

  Service Contract for Various Types of Engines for METRA (Annual Contract) – RFB No. 22-0001

  Scope of Bid

  The Consolidated Government of Columbus, Georgia is requesting bids to repair/rebuild various types of engines for METRA Transit System.  The services will be procured on an as-needed basis.

  The contract term shall be for three years.

  Forklift – RFB No. 22-0008

  Scope of RFB

  The Columbus Consolidated Government (the City) is seeking bids from qualified vendors to provide one (1) forklift.

  September 17, 2021

  Inmate Telephone System/Muscogee County Prison (Annual Contract) – RFP No. 22-0003

  Scope of RFP

  The Columbus Consolidated Government (the City) is seeking proposals from qualified vendors to provide a turnkey, fully operational, secure and reliable inmate telephone system designed to improve the management and control of inmate telephone usage in the Muscogee County Prison.  Telephone system should include the provision of a mobile for isolation units, and a video visitation system for dorm units.

  September 22, 2021

  Pharmaceutical Supply Services (Annual Contract) – RFB No. 22-0011

  Scope of RFB

  The City of Columbus, Georgia is seeking bids from area hospitals interested in providing Pharmaceutical Supply Services for the Columbus Fire and Emergency Medical Services.  The City reserves the right to add additional related items during the term of the contract.

  The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods, if agreeable to both parties.

  September 24, 2021

  Juvenile Drug Court Treatment Providers (Annual Contract) – RFP No. 22-0009

  Scope of RFP

  Columbus Consolidated Government, on behalf of Juvenile Drug Court, is seeking proposals to provide crisis intervention, individual and family counseling, psychological evaluations and in-home counseling services for Drug Court participants.  Offerors may submit proposals to provide either or all areas of treatment.

  The contract term shall be for two years with the option to renew for three additional twelve-month periods. 

  October 4, 2021

  Architectural Services for Feeding the Valley Facility Expansion – RFP No. 22-0004

  Scope of RFP

  Columbus Consolidated Government is requesting proposals from qualified offerors to provide architectural plans and drawings for Feeding the Valley Facility Enhancement.  Feeding the Valley is a food bank serving several counties and communities in the River Valley region.  The organization is looking to expand by adding an additional facility at its Columbus location in order to meet the growing needs of the food insecure in the area.

  This is a Section 3 Covered Contract and Section 3 Business Concerns are encouraged to apply.

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

• 1.RESOLUTION - A Resolution cancelling the November 2, 2021 Proclamation Session.

• 2.RESOLUTION - A Resolution excusing Councilor Judy Thomas from the August 24, 2021 Council Meeting.

• 3.RESOLUTION - A Resolution excusing Councilor Jerry "Pops" Barnes from the August 31, 2021 Council Meeting.

• 4.Minutes of the following boards:

  Board of Elections & Registration, September 2, 2021

  Board of Tax Assessors, #28-21 and #29-21

  Commission on International Relations & Cultural Liaison Encounters (CIRCLE), April 20, June 15 and July 20, 2021

  Community Development Advisory Council, December 10, 2020

  Development Authority, June 3 and July 1, 2021

  Housing Authority of Columbus, June 16, 2021

ADD-ON RESOLUTION:

• RESOLUTION - A Resolution excusing Councilor R. Walker Garrett from the September 14, 2021 Council Meeting.

BOARD APPOINTMENTS - ACTION REQUESTED

• .MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:

  CONVENTION & VISITORS BOARD OF COMMISSIONERS:

  Marianne Richter                                                    (Mayor’s Appointment)

  Restaurant / Retail Industry

  Not Eligible to succeed                        

  Term Expires: December 31, 2021  

  
  

  These are four-year terms. Board meets monthly.

  Women: 5

          Senatorial District 15:   3

          Senatorial District 29:   8

  B. HOUSING AUTHORITY OF COLUMBUS:

  
  

  Tiffani Stacy                                                 (Mayor’s Appointment)               

  (Resident Member)

  Eligible to succeed         

  Term Expires: November 16, 2021

  late Charles Alexander                                 (Mayor’s Appointment)                Term Expires: April 30, 2023

  These are five-year terms. Board meets monthly.

  Women: 2

          Senatorial District 15:   4

          Senatorial District 29:   2

  COUNCIL APPOINTMENTS- READY FOR CONFIRMATION:

  BOARD OF FAMILY & CHILDREN SERVICES: Pastor Johnny Flakes, III was nominated to fill the unexpired term of Mrs. Charonda Huff to serve in the “Leaders within the faith-based community (active or retired)” category. (Mayor Pro Tem Allen’s nominee) Term expires:  June 30, 2022

  BOARD OF WATER COMMISSIONERS: Ret. Colonel Clint W. Cox was nominated to fill the unexpired term of Mr. Sanders Griffith, III. (Councilor Thomas’ nominee) Term expires:  December 31, 2022   Note: (Ms. Sharon Bunn withdrew from consideration to serve on this board.) 

  COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:

  YOUTH ADVISORY COUNCIL:

  District 6 Nominee:    Zachariah Bowman                

  District 10 Nominee:  Emily Rice    

  COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR     THE NEXT MEETING:

  HISTORIC & ARCHITECTURAL REVIEW BOARD:

  Shannon Smallman                                                 Open for Nominations

  Resigned                                                        (Council’s Appointment)

          Term Expires: January 31, 2023

  The board Chairperson Cathy Williams is recommending Fran Carpenter.

  This is a three-year term. Meets monthly.

  Women: 5

          Senatorial District 15:   10

          Senatorial District 29:   1

  HOSPITAL AUTHORITY OF COLUMBUS:

  Ernest Smallman                                                  Open for Nominations

  Eligible to succeed                                                (Council’s Nomination)

          Term Expires: November 14, 2021

  Mike Welch                                                          Open for Nominations

  Eligible to succeed                                                (Council’s Nomination)

          Term Expires: November 14, 2021

  Dr. John Kingsbury                                                  Open for Nominations

  Eligible to succeed                                                (Council’s Nomination)

          Term Expires: November 14, 2020

  *The Council submits three (3) nominees to the Hospital Authority for each seat and the Hospital Authority selects the successor for Council’s confirmation.

  The terms are three years. Board meets monthly.

  Women: 4

          Senatorial District 15:   7

          Senatorial District 29:   2

  KEEP COLUMBUS BEAUTIFUL COMMISSION:

  David Goldberg                                                  Open for Nominations

  Moving out of county                                                (Council’s Appointment)

  At-Large Member        

  Term Expired: June 30, 2021

  Arsburn “Oz” Roberts                                          Open for Nominations

  At-Large Member                                                (Council’s Appointment)

          Not Eligible to succeed

  Term Expired: June 30, 2021

  Dr. William Kendall                                          Open for Nominations

  At-Large Member                                                (Council’s Appointment)

  Not Eligible to succeed

  Term Expired: June 30, 2021

  Fran Fluker                                                          Open for Nominations

  At-Large Member                                                (Council’s Appointment)

  Not Eligible to succeed

  Term Expired: June 30, 2021

  Orlean Baulkmon                                                  Open for Nominations

  At-Large Member                                                (Council’s Appointment)

  Not Eligible to succeed

  Term Expired: June 30, 2021

  Larry Derby                                                          Open for Nominations

  At-Large Member                                                (Council’s Appointment)

  Did not desire reappointment        

  Term Expired: June 30, 2020

  Councilor Thomas is nominating Mr. William R. Bandy to succeed Mr. Larry Derby.

  The terms are two-years. Meets every even month.

  MEDICAL CENTER HOSPITAL AUTHORITY OF COLUMBUS:

  Brenda DeRamus                                                  Open for Nominations

  Eligible to succeed                                                (Council’s Nomination)

          Term Expires: December 31, 2021

  Susan McWhirter                                                 Open for Nominations

  Eligible to succeed                                                (Council’s Nomination)

          Term Expires: December 31, 2021

  John Hargrove                                                  Open for Nominations

  Eligible to succeed                                                (Council’s Nomination)

          Term Expires: December 31, 2021

  James Crosse                                                  Open for Nominations

  Does not desire reappointment                                (Council’s Nomination)

          Term Expires: December 31, 2021

  *The Council submits three (3) nominees to the Medical Center Hospital Authority for each seat and the Medical Center Hospital Authority selects the successor for Council’s confirmation.

  Councilor Thomas is nominating for the seat of Brenda DeRamus:  Ms. Brenda DeRamus, Mr. Murray Solomon and Mr. Tracy L. Sayers.

  Councilor Thomas is nominating for the seat of Susan McWhirter: Ms. Susan McWhirter, Mr. Murray Solomon and Mr. Tracy L. Sayers.

  Councilor Thomas is nominating for the seat of John Hargrove: Mr. John Hargrove, Mr. Murray Solomon and Mr. Tracy L. Sayers.

  Councilor Thomas is nominating for the seat of James Crosse:  Ms. Alpna Arora, Mr. Murray Solomon and Mr. Tracy L. Sayers.

  The terms are five years. Board meets quarterly.

  Women: 2

          Senatorial District 15:   7

          Senatorial District 29:   2

  TREE BOARD:

  Frank Tommey                                                  Open for Nominations

  Not Eligible to succeed                                        (Council’s Appointment)

          Residential Development Member  

  Term Expired: December 31, 2020

  Troy Keller                                                          Open for Nominations

  Not Eligible to succeed                                        (Council’s Appointment)

          Educator Member  

  Term Expired: December 31, 2020

  This is a four-year term. Meets as needed.

  Women: 6

          Senatorial District 15:   4

          Senatorial District 29:   7

PUBLIC AGENDA (Event):

• 1.Mr. Kelvin Brewton, representing Salvation Thru Enlightenment, Re:  Invitation to the Council to attend Salvation Thru Enlightenment's weekly networking event starting September 18, 2021.