Council Agenda - Regular Meeting 12/13/2022 09:00 AM C. E. “Red” McDaniel City Services Center- Second Floor

CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Pastor John Burnett, Hilton Terrace Baptist Church of Columbus, Georgia

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson

MINUTES

• 1.Approval of minutes for the December 6, 2022 Council Meeting and Executive Session.

PRESENTATIONS:

• 2.Reese Road Leadership Academy (Presented by Reese Road Elementary School Students)

• 3.Feeding the Valley (Presented by Olivia Amos and Rob Scott)

RESOLUTION

• 4.A Resolution expressing appreciation of the Columbus Council for meritorious service rendered Columbus by Councilor Evelyn "Mimi" Woodson.  (Columbus Council)

CITY ATTORNEY’S AGENDA

ORDINANCES

• 1.2nd Reading- An Ordinance amending Chapter 3 of the Columbus Code pertaining to alcoholic beverages to insert a new code section creating entertainment district(s) in which open containers of alcoholic beverages are permitted in certain circumstances; and for other purposes. (as amended) (Councilors Woodson and Garrett)

• 2.2nd Reading- An Ordinance amending Chapter 3 of the Columbus Code pertaining to alcoholic beverages to define Tour Service Alcohol Permits; to provide conditions for their operation and establish exceptions to the code sections pertaining to open containers and brown bagging of alcoholic beverages, and for other purposes. (as amended)(Councilor Woodson)

• 3.2nd Reading- FY22 FINAL BUDGET AMENDMENT: Approve an Ordinance amending the budgets for the Fiscal Year 2022 by appropriating amounts in each fund for various operational activities. (Budget Review Committee)

• 4.1st Reading- An ordinance amending Ordinance No. 22-045 which adopted a new Classification and Compensation Plan for The Consolidated Government to revise Section 13 pertaining to education incentive pay; and for other purposes.  (Mayor Pro-Tem)

RESOLUTIONS

• 5.A Resolution authorizing the appointment of a Senior Recorder and two Recorders. (Recorder's Court Oversight Committee)

PUBLIC AGENDA

• 1.Mr. Timothy Veals, Re:  The litter and trash in the neighborhood and homeowners not keeping their  property clean.

• 2.Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Record Expungement and Reparations.

   

CITY MANAGER'S AGENDA

• 1.Public Art – Riverwalk (11^th Street to 12^th Street)

  Approval is requested to execute a Memorandum of Understanding with Dragonfly Trails, Inc. and approve the final design of the mural. There are no financial obligations.

• 2.Public Art – 11^th Street Viaduct (East End)

  Approval is requested to execute a Memorandum of Understanding with Dragonfly Trails, Inc. and approve the final design of the mural. There are no financial obligations. 

• 3.Cooper Creek Tennis Center and Park Improvements – Memorandum of Understanding with CORTA

  Approval is requested to execute a Memorandum of Understanding with CORTA for certain Cooper Creek Tennis Center and Park Improvements to be funded by CORTA. CORTA has estimated the improvements at $2 million to be raised by CORTA.  The city has allocated approximately $5 million from the Special Purpose Local Option Sales Tax (SPLOST) for other improvements at Cooper Creek Park to occur over the next 10 year.

• 4.American Rescue Plan – Phase 2 Funding Priorities

  Approval is requested to authorize the funding priorities for the Phase 2 allocation of the American Rescue Plan of $39,241,019.

• 5.River Crest VIII Subdivision-Variance for Street Widths, Right of Way Widths, Cul-de-Sac Length and Sidewalk

  Approval is requested for granting a variance to Section 7.8.3(C) and Section 7.8.1 of the Unified Development Ordinance (UDO) excusing the requirements for Design Standards for Streets, Minimum Right-of-Way Width, Local Residential Streets 60 feet and Street Improvements Minimum Width of Roadway for Curb and Gutter Streets Local Residential Street 31 feet back-to-back of curb, 7.8.3.H.1 Cul-de-Sac length to be 750 ft. and 7.10.1 requiring sidewalk installation. The City would accept the new public streets and infrastructure for maintenance.

• 6.2023 Legislative Agenda – Add Ons:

  Advanced Practice Registered Nurses (APRN) - Disability Parking Permits

  Advanced Practice Registered Nurses (APRN) – Nurse Practice License

  Approval is requested of the add on resolutions for the 2023 Legislative Session of the Georgia General Assembly, which the Mayor and Council deem appropriate.

• 7.PUBLIC WORKS REACCREDITATION WITH THE AMERICAN PUBLIC WORKS ASSOCIATION

  Approval is requested to formally acknowledge the Department of Public Works for their efforts of maintaining a high level of professionalism and industry approved best management practices through and by achieving their international accreditation with the American Public Works Association (APWA)

• 8.State Criminal Alien Assistance Program grant application

  Approval is requested to apply for and accept the State Criminal Alien Assistance Program (SCAAP) Fiscal Year 2021 U.S. Department of Justice grant award, in the amount of $30,295, or as otherwise awarded, for our Fiscal Year 2023, with no local match required, and amend the SCAAP project budget by the amount of the award. 

• 9.2015 HUD Entitlement Funds Reimbursement

  Approval is requested to reimburse HUD Entitlement funding for a 2015 homebuyer activity. $25,879.42 will need to be reimbursed to HUD from a nonfederal source.

• 10.2021 State of Georgia Department of Community Affairs CDBG-CV Award (Feeding the Valley) – Project Specific Language Access Plan Revision

  Approval is requested to revise the language access plan specifically related to the 2021 State of Georgia Department of Community Affairs CDBG-CV grant award (Feeding the Valley Facility Expansion). There will be no financial impact. There are no match requirements for this grant by the city. The match funds will be provided by Feeding the Valley.

• 11.Standing Boy Preserve Intergovernmental Agreement and Management Agreement

  Approval is requested to authorize the City Manager to execute an Intergovernmental Agreement with Georgia Department of Natural Resources and a Management Agreement with Standing Boy, Inc. for the use and operation of the Standing Boy Preserve. SBI will provide all financial resources for the construction and maintenance of the trail network. No funding is required by the city.

• 12.$10,000 Donation from Flint Energies Foundation Grant for Columbus Police Department - (Add-On)

  Approval is requested to accept the donation of $10,000 from Flint Energies Foundation Grant for tools and equipment.

• 13.$10,000 Donation from Flint Energies Foundation Grant for Columbus Fire Department - (Add-On)

  Approval is requested to accept the donation of $10,000 from Flint Energies Foundation Grant for tools and equipment.

PURCHASES

• A.Drug Testing Supplies and Equipment for Accountability Courts

• B.Backhoe Loader Rental (Annual Contract) – RFP No. 23-0021

• C.Contract Extension for Pursuit Vehicle Build Out (Annual Contract) – RFP No. 13-0017

• D.Contract Extension for Advisory and Consulting Services for the Columbus Consolidated Government 457 Deferred Compensation Plan and Its Board (Annual Contract) – RFP No. 16-0016

UPDATES AND PRESENTATIONS

• A.Indigent Care Update -  Pam Hodge, Deputy City Manager of Finance, Planning & Development

BID ADVERTISEMENT

• DATE:         December 13, 2022

  TO:        Mayor and Councilors

  FROM:        Finance Department

  SUBJECT:        Advertised Bids/RFPs/RFQs

  December 16, 2022

  Grounds Maintenance Services (Annual Contract) – RFP No. 23-0013

  Scope of RFP

  Provide routine grounds maintenance services on a weekly, monthly, and yearly basis, to include fertilizing, weekly mowing, edging, weed control, irrigation, pruning, mulching, disease and insect control, etc.  The Public Works Department manages one hundred and eleven (111) grounds maintenance sites within nine contract areas in Muscogee County.  These areas enhance the appearance of major road arteries and high visibility areas and improve the quality of life for citizens.

  The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods.  Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor.

  December 21, 2022

  Pressure Washing Services for Civic Center Roof (Annual Contract) – RFB No. 23-0026

  Scope of Bid

  It is the intent of the Columbus Consolidated Government (the City) to secure an annual contract with a vendor to provide pressure washing services on a semi-annual basis for the Columbus Civic Center ultraply 78+ membrane roof.

  The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods. Vendors are responsible to attend the site visit for viewing the Civic Center roof to determine the work required.

  December 28, 2022

  1. Masonry Products (Annual Contract) – RFB No. 23-0024

  Scope of Bid

  Columbus Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide masonry products, all on an “as needed” basis, to be utilized by the Public Works Department and Parks and Recreation Services. These masonry products will include: portland cement (Type 1), Sakrete cement mix, concrete ready-mix w/ gravel, brick sand, concrete sand, brick, 3 hole (Grade SW), brick, 8” (Grade SW), concrete building brick (Grade A), concrete blocks (Type 1, Grande N), mound mix (Top Dressing) and fire brick 8”. Bidder(s) must be licensed to do business in the State of Georgia.

  The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods.

  December 30, 2022

  1. Retail Space for Park & Ride on Manchester Expressway (Annual Contract) – RFP No. 23-0017

  Scope of RFP

  The Consolidated Government of Columbus, Georgia (the City) is seeking a retail/service business to occupy space within the (Rails-to-Trails) Park and Ride site located at 3690 Manchester Expressway, Columbus, GA (see attached site plan). Successful respondents will provide a service or combination of services that meet the needs of the City and surrounding market area. While the City would prefer that the retail services be oriented around trail uses, suggested retail services could include but are not limited to; bike rental and retail, convenience store (no gas or alcohol sales), newsstand or other similar service.

  The contract period shall be for one (1) year with the option to renew for four (4) additional twelve-month periods.

  Space Planning and Programming & Schematic Design Services for Muscogee County Jail – RFP No. 23-0003

  Scope of RFQ

  Columbus Consolidated Government is soliciting statements of qualifications from firms interested in providing space planning and programming and schematic design services for the expansion and/or renovation of the Muscogee County Jail.

  This Request for Qualifications (RFQ) seeks to identify potential providers of the above-mentioned services. Some firms that respond to this RFQ, who are determined by the Owner to be sufficiently qualified, may be deemed eligible to offer proposals for these services and may be invited for interviews.

  Construction Manager as General Contractor Services for Muscogee County Jail – RFP No. 23-0004

  Scope of RFQ

  Columbus Consolidated Government is soliciting statements of qualifications from firms interested in providing construction manager services for the Muscogee County Jail expansion and renovation

  This Request for Qualifications (RFQ) seeks to identify the most qualified potential providers of the above-mentioned services. Some firms which respond to this RFQ, and who are determined by the Owner to be especially qualified, may be deemed eligible and may be invited to offer proposals for these services.

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

• 1.Minutes of the following board:

  Board of Tax Assessors, #36-22

BOARD APPOINTMENTS - ACTION REQUESTED

• 2. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION:

  .

  1. ANIMAL CONTROL ADVISORY COMMISSION:  Mr. Alexander Caldwell was nominated to fill the unexpired term of Ms. Patricia Montgomery (resigned).  (Councilor Crabb’s nominee) New Term expires:  October 15, 2023

  2. BUILDING AUTHORITY OF COLUMBUS:  Mr. Gerald Miley was nominated to fill the unexpired term of Mr. Vincent Allen (resigned).  (Councilor Huff’s nominee) New Term expires:  March 24, 2023

  3. COLUMBUS AQUATICS COMMISSION:  Mr. Don Hoffman was nominated to succeed Ms. Barbara Cummings.  (Councilor Crabb’s nominee) New Term expires:  June 30, 2024

  3. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR     THE NEXT MEETING:

  1. HISTORIC & ARCHITECTURAL REVIEW BOARD:
  
  

  
  Fred Greene                                                                                                                 Open for Nominations               Resigned                                                                                                                (Council’s Appointment)

  (Historic District Resident)

  Term Expires: January 31, 2024

  Councilor House is nominating Ms. Marjorie “Mollie” Smith to fill the unexpired term of Mr. Fred Greene.

  This is a three-year term. Board meets monthly.

  Women:  4

                  Senatorial District 15:   9

                  Senatorial District 29:   2

  1. UPTOWN FACADE BOARD:
  
  

  
  Jud Richardson                                                                                                 Open for Nominations               Resigned                                                                                                                (Council’s Appointment)

  (Uptown Columbus Representative)

  Term Expires: October 31, 2024

  Uptown Columbus is recommending Ms. Libba Dillon to fill the unexpired term of Mr. Jud Richardson.

  This is a three-year term. Board meets monthly.

  Women:  4

                  Senatorial District 15:   6

                  Senatorial District 29:   3