Council Agenda - Regular Meeting 08/24/2021 05:30 PM C. E. “Red” McDaniel City Services Center- Second Floor

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Rev. Jimmy Elder at First Baptist Church of Columbus, Georgia

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson

MINUTES

• 1.Approval of minutes for the August 10, 2021 Council Meeting.

UPDATE:

• 2.An update on COVID-19

PROCLAMATIONS:

• 3.PROCLAMATION:  Public Safety Week
     RECEIVING:        Wayne Anthony

• 4.PROCLAMATION:  New Black Business and Black Philanthropy Month
     RECEIVING:        River Valley Black Chamber of Commerce

PRESENTATION:

• 5.Equal Justice Project (Presented by Norman Hardman- Chair of Mayor’s Commission on Unity, Diversity, & Prosperity)

CRIME PREVENTION GRANTS

• 6.100 Black Men - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with 100 Black Men for $20,000 in Crime Prevention Grant funds.

• 7.Boyz 2 Men - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Boyz 2 Men for $30,000  in Crime Prevention Grant funds.

• 8.Changing Faces Within - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Changing Faces Within for $15,000  in Crime Prevention Grant funds.

• 9.Chattahoochee Valley Jail Ministry, Inc. (CVJM) - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with CVJM for $15,000  in Crime Prevention Grant funds.

• 10.Children 1st - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Children 1st for $20,000  in Crime Prevention Grant funds.

• 11.Columbus Community Center - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Columbus Community Center for $15,000  in Crime Prevention Grant funds.

• 12.Columbus Scholars - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Columbus Scholars for $20,000  in Crime Prevention Grant funds.

• 13.Columbus Regional Tennis Associate (CORTA)- TennisWorks - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with CORTA for $20,000  in Crime Prevention Grant funds.

• 14.East Carver/Boxwood - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with East Carver/Boxwood for $20,000  in Crime Prevention Grant funds.

• 15.Easter Seals - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Easter Seals for $20,000  in Crime Prevention Grant funds.

• 16.Flourishing Ladies - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Flourishing Ladies $40,000  in Crime Prevention Grant funds.

• 17.Fountain City Slam - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Fountain City Slam for $20,000  in Crime Prevention Grant funds.

• 18.Girls Inc. - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Girls Inc. for $15,000  in Crime Prevention Grant funds.

• 19.Liberty Theatre - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Liberty Theatre for $20,000  in Crime Prevention Grant funds.

• 20.MCSD - REACH - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with MCSD for $20,000  in Crime Prevention Grant funds.

• 21.MCSD 180 Degree - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with MCSD for $10,000  in Crime Prevention Grant funds.

• 22.Micah's Promise - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Micah's Promise for $30,000  in Crime Prevention Grant funds.

• 23.Neighborhoods Focused on African American Youth, Inc. (NFOAAY) - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with NFOAAY for $35,000  in Crime Prevention Grant funds.

• 24.Office of Dispute Resolution - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Office of Dispute Resolution $15,000  in Crime Prevention Grant funds.

• 25.Open Door - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Open Door for $20,000  in Crime Prevention Grant funds.

• 26.Overflow - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Overflow for $25,000  in Crime Prevention Grant funds.

• 27.Protege Project - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Protege Project for $20,000  in Crime Prevention Grant funds.

• 28.Right from the Start - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Right from the Start for $20,000  in Crime Prevention Grant funds.

• 29.Southern Anti-Racism Network (SARN) - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with SARN for $15,000  in Crime Prevention Grant funds.

• 30.Second Chance Works - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Second Chance Works for $65,000  in Crime Prevention Grant funds.

• 31.Springer Academy - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Springer Academy for $20,000  in Crime Prevention Grant funds.

• 32.Teen Advisers - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Teen Advisers for $20,000  in Crime Prevention Grant funds.

• 33.Turn Around Columbus - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Turn Around Columbus for $40,000  in Crime Prevention Grant funds.

• 34.Urban League - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Urban League for $40,000  in Crime Prevention Grant funds.

• 35.Whole Person - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Whole Person for $20,000  in Crime Prevention Grant funds.

• 36.YMCA - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with YMCA for $25,000  in Crime Prevention Grant funds.

• 37.Young Life - A resolution and contract authorizing a request to enter  into a Local Assistance grant agreement with Young Life for $20,000  in Crime Prevention Grant funds.

CITY ATTORNEY’S AGENDA

ORDINANCES

• 1.1st Reading- REZN-06-21-1200: An ordinance amending the Unified Development Ordinance (UDO) for Columbus, Georgia so as to revise Table 3.1.1, amend Section 3.2.76, amend Section 12.5.3, amend Section 1.2.7 and amend Chapter 13 – Definitions; and for other purposes. Planning Department and PAC recommend approval.  (Mayor Pro Tem)

• 2.1st Reading- REZN-06-21-1222: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia; to change certain boundaries of a district located at 4006 / 4018 / 4026 Buena Vista Road & 3913 / 3923 / 3925 North Linden Drive (parcel # 87-028-004 / 002 / 001 / 016 / 017 / 018) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. Planning Department and PAC recommend approval. (Councilor Barnes)

RESOLUTIONS

• 3.A Resolution authorizing payment of  attorney fees which may be incurred for legal services rendered regarding Risk Management Issues during fiscal year 2022. (Mayor Pro Tem)

PUBLIC AGENDA

• 1.Mr. Paul Olson, Re:  Government Center elevators, TSPLOST Projects, referendum and River Valley Region.     

• 2.Ms. Diann Coleman, Re:  Non Pickup Of Neatly Bagged Green Yard Waste.

• 3.Ms. Laodecea Seay, Re:  To share a proposal for the 78 million dollars the city and county will receive from the American Rescue Plan.

• 4.Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re:  The Public Agenda and solvency of pension plans.

CITY MANAGER'S AGENDA

• 1.Encroachment Agreement - Creekside Drive and Trillium Court

  Approval is requested authorizing the execution of an Encroachment Agreement for the construction of a private sanitary sewer force main within the right of way at 8714 Creekside Drive and along the east right of way line of Trillium Court.

• 2.Memorandum of Agreement (MOA) with the Columbus Consolidated Government and the State Historic Preservation Officer (SHPO)

  Approval is requested to execute a Memorandum of Agreement (MOA) with the Columbus Consolidated Government and the State Historic Preservation Officer (SHPO) to carry out demolition of 2610 16th Avenue; which is contributing to the National Register of Historic Places (NRHP)-eligible expansion of the NRHP-listed Weracoba - St. Elmo Historic District. 

• 3.Lease Agreement – 1023 1st Avenue (Rankin Square) Parcel ID# 004 017 003

  Approval is requested to negotiate and execute a lease agreement for 1023 1st Avenue (Rankin Square) with Barcelona, LLC. The City will collect an estimated $1500/year in rent. The utilities, all maintenance, upkeep, and repairs will be paid by Lessee.

PURCHASES

• A.Service Truck – Cooperative Purchase

• B.Inmate Food Service Management for Muscogee County Jail (Annual Contract) – RFP No. 21-0036

• C.457 Deferred Compensation Plan – Recordkeeping, Administration, and Participant Education (Annual Contract) – RFP No. 21-0029

• D.Add-On - Change Order 4 for Muscogee County Jail Shower Repairs and Stockade Improvements

UPDATES AND PRESENTATIONS

• A.Columbus Ice Rink Update - Rob Landers, Civic Center Director

• B.American Rescue Plan Update - Angelica Alexander, Finance Director

BID ADVERTISEMENT

• DATE:         August 24, 2021

  TO:        Mayor and Councilors

  FROM:        Finance Department

  SUBJECT:        Advertised Bids/RFPs/RFQs

  August 25, 2021

  Service Contract for Various Types of Engines for METRA (Annual Contract) – RFB No. 22-0001

  Scope of Bid

  The Consolidated Government of Columbus, Georgia is requesting bids to repair/rebuild various types of engines for METRA Transit System.  The services will be procured on an as-needed basis.

  The contract term shall be for three years.

  August 27, 2021

  Asbestos Abatement for Former Georgia State Farmers Market – RFP No. 22-0001

  Scope of RFP

  Columbus Consolidated Government (the City) is requesting proposals from qualified asbestos abatement contractors to provide all labor, materials, equipment, permits, and incidentals necessary to complete all tasks associated with remediating asbestos-containing building materials identified in structures located at the former Georgia State Farmers Market.

  September 3, 2021

  Engineering Services for Military Drive P. I. #0017138 – RFP No. 22-0005

  Scope of RFP

  The Columbus Consolidated Government is accepting proposals from qualified firms to provide professional engineering plans and drawings to be used in the construction of the new Military Drive, which will begin at Infantry Road (this road is not yet built) and end at the Hampton Inn located on South Lumpkin Road in Columbus, Georgia. 

  Treatment Providers for Mental Health Court and Veterans Treatment Court (Annual Contract) – RFP No. 21-0031

  Scope of RFP

  Columbus Consolidated Government, on behalf of the Mental Health Court and Veterans Treatment Court, is soliciting proposals to provide treatment to participants in PTSD Counseling and Psychological Assessment.  Offerors may submit proposals to provide either or both areas of treatment.  The services will be procured on an as-needed basis.

  The contract term shall be for two years with the option to renew for three additional twelve-month periods. 

  September 10, 2021

  Property Damage Recovery Services (Annual Contract) – RFP No. 22-0008

  Scope of RFP

  Columbus Consolidated Government is seeking proposals for a qualified firm to identify damaged property; investigate, through various means, the individuals or party responsible for the damage; and collect on property damage claims on City highways.

  The contract term shall be for two years with the option to renew for three additional twelve-month periods. 

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

• 1.RESOLUTION - A Resolution changing the August 31, 2021 Consent Agenda / Work Session to a Regular Meeting / Work Session.

• 2.Travel Authorization Request for Councilor Toyia Tucker to attend ACCG’s Central Region Policy Committee Meeting.

• 3.Travel Authorization Request for Councilor Toyia Tucker to attend ACCG’s Fall Regional Training.

• 4.The Land Bank Authority has selected and approved three members with an executed resolution to serve in the expired terms:  John Tuggle to succeed Steve Anthony; Michelle Williams to succeed Anne Hanna Merritt and Sherrie Aaron to succeed Melinda Tolbert.  (The Land Bank Authority nominates three of the seven members to this authority with confirmation from the Council.)

• 5.Letter of Resignation from Ms. Shannon Smallman from her seat on the Historic & Architectural Review Board.

• 6.Minutes of the following boards:

  Board of Tax Assessors, #26-21 and #27-21

  Columbus Board of Health, June 23, 2021

  Columbus Golf Authority, July 27, 2021

  Historic & Architectural Review Board, July 12, 2021

  Mayor’s Commission on Reentry, June 21, 2021

  Planning Advisory Commission, June 2 and 16, 2021

  Planning Advisory Commission, July 17, 2021

  Public Safety Advisory Commission, July 15, 2021

  River Valley Regional Commission, June 23, 2021

BOARD APPOINTMENTS - ACTION REQUESTED

• .

  7. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION:

  1. ANIMAL CONTROL ADVISORY BOARD:  Ms. Jayne Dunn was nominated to serve another term of office.  (Mayor Pro Tem Allen’s nominee) Term expires:  October 15, 2023

  2. ANIMAL CONTROL ADVISORY BOARD:  Ms. Lindsay Ellis was nominated to serve another term of office.  (Councilor Huff’s nominee) Term expires:  October 15, 2023

  3. BOARD OF FAMILY & CHILDREN SERVICES:  Ms. Darlene Small was nominated to succeed Dr. Deepali Argawal to fill the “Appropriate school personnel (active or retired)” category. (Councilor Huff’s nominee) Term expires:  June 30, 2026

  4. BOARD OF HONOR:  Ms. Norma “Beth” Harris was nominated to serve another term of office. (Mayor Pro Tem Allen’s nominee) Term expires:  October 31, 2025

  8. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:

  1. DISTRICTING COMMISSION:

  District 2 Nominee:  _____________ 

                 

  2. YOUTH ADVISORY COUNCIL:

  District 1 Nominee:  _____________                                District 6 Nominee:  ______________

  District 2 Nominee:  _____________                                District 7 Nominee:  ______________               

  District 3 Nominee:  _____________                                District 8 Nominee:  ______________

  District 4 Nominee:  _____________                                District 10 Nominee:  ______________

  District 5 Nominee:  _____________               

  9. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR     THE NEXT MEETING:

  1. BOARD OF FAMILY & CHILDREN SERVICES:

  Charonda Huff                                                                                                Open for Nominations              

  Resigned                                                                                                                (Council’s Appointment)

                  Term Expires: June 30, 2022

  In accordance with O.C.G.A. 49-3-2 (Amended via 2015 SB 138) the governing authority (Local County Board of Commissioners) shall ensure that all appointments made on or after July 1, 2015, are made from the following categories: (1) Pediatric healthcare providers (active or retired); (2) Emergency responders (active or retired); (3) Law enforcement personnel (active or retired); (4) Private child welfare service providers (active or retired); (5) Alumni of the child welfare system; (6) Mental health care providers (active or retired);  (7) Former foster parents and (8) Leaders within the faith-based community (active or retired).

  This is a five-year term. Meets monthly.

  The Department of Family & Children Services is recommending Pastor Johnny H. Flakes, III to fill the unexpired term of Charonda Huff.

  Women:  5

                  Senatorial District 15:   5

                  Senatorial District 29:   0

   

  2. BOARD OF WATER COMMISSIONERS:

  Sanders Griffith, III                                                                                                Open for Nominations              

  Resigned (Effective 12-31-2021)                                                                (Council’s Appointment)

                  Term Expires: December 31, 2022

  This is a four-year term. Meets monthly.

  Women:  1

                  Senatorial District 15:   0

                  Senatorial District 29:   5

  3. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LISAISON ENCOUNTERS (C.I.R.C.L.E):

  SarahAnn Arcila                                                                                                Open for Nominations              

  Resigned                                                                                                                (Council’s Appointment)

  Term Expires: March 1, 2024               
  
  This is a four-year term. Meets monthly.

  Women:  8

                  Senatorial District 15:   7

                  Senatorial District 29:   5

UPCOMING BOARD APPOINTMENTS

• A.Hospital Authority of Columbus

• B.Housing Authority of Columbus

• C.The Medical Center Hospital Authority

PUBLIC AGENDA:

• 4.Mr. Christian Ortiz, representing Mod Atlas Media, Re:  To announce the Tri-City Latino Festival on September 18, 2021.