CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding
INVOCATION: Offered by Reverend Carlton Mahone, Sr, Holsey Monumental CME Church of Columbus, Georgia
PLEDGE OF ALLEGIANCE: Led by Mayor Henderson
MINUTES
PROCLAMATIONS:
RECEIVING: Lisa Thomas-Cutts, Director of the Keep Columbus Beautiful Commission
RECEIVING: Public Safety Officials
RECEIVING: The George Walton Chapter of the Daughters of the American Revolution (DAR), Oglethorpe DAR Chapter, Coweta Falls Sons of the American Revolution (SAR) Chapter, Lucy Spell Raiford CAR Society
CITY ATTORNEY’S AGENDA
ORDINANCES
RESOLUTIONS
PUBLIC AGENDA
CITY MANAGER'S AGENDA
Approval is requested authorizing renewal of the Medicare eligible healthcare plan benefits and the United Healthcare Medicare Advantage plan. The post-65 retiree health insurance costs will be reduced by 5.4% in 2023 and there are no plan design changes.
Approval is requested to authorize the City Manager to execute an amendment to the contract with the Georgia Department of Transportation (GDOT) for additional funding for the Preliminary Engineering (PE) phase of the Military Drive project from Infantry Road to the Hampton Inn. The supplemental agreement provides additional funding of $297,987.46 for the Preliminary Engineering Phase of this project for a total of $519,987.46 ($415,989.97 Federal 80% and $103,997.49 Local 20%). The funding source for the 20% match of $103,997.49 is available through the Paving Fund.
Approval is requested to submit and accept grant funds under the Safe Streets and Roads for All (SS4A) Discretionary Grant Opportunity. The application will be for South Lumpkin Road. Columbus Consolidated Government may be required to pay up to a 20% local match, funds to support the local match will be from TSPLOST. Columbus Consolidated Government will be applying for a $1 million grant.
PURCHASES
UPDATES AND PRESENTATIONS
BID ADVERTISEMENT
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Advertised Bids/RFPs/RFQs
Scope of Bid
The project consists of a 24,000 square foot storage facility that will primarily be a pre-engineered metal building that includes 3 loading dock doors. The connection to the existing facility shall be a load-bearing CMU construction with a TPO roof on steel structure.
This is a Section 3 Covered Contract under the HUD Act of 1968 and Section 3 Residents and Business Concerns are encouraged to apply –If Section 3 documents are not properly signed and submitted with the bid, a section 3 preference cannot be made. If no section 3 preference is being claimed, these documents are not required with the bid. Completed Section 3 paperwork will be required of the successful Bidder if a contract is awarded.
2. Pharmaceutical Supply Services (Annual Contract) – RFB No. 23-0013
Scope of RFB
The City of Columbus, Georgia is seeking bids from area hospitals, non-area hospitals, wholesale distributors and/or other vendors, interested in providing Pharmaceutical Supply Services for the Columbus Fire and Emergency Medical Services. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods.
September 16, 2022
Scope of RFP
Columbus Consolidated Government is seeking proposals from qualified vendors to provide hardware and software for a Point-of-Sale System for Concessions which will replace the system currently used at the Columbus Civic Center.
September 21, 2022
Scope of Bid
Columbus Consolidated Government is seeking qualified vendors to provide bus shelters to METRA on an “as needed” basis. The contract term will be for three years.
2. Drill Field Maintenance and Inspections for Fire & EMS Department (Annual Contract)
RFB No. 23-0014
Scope of RFB
It is the intent of the Columbus Consolidated Government (the City) to secure an annual contract with a vendor to provide drill field maintenance and inspections. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods.
Upon notification by Columbus Fire and EMS, the successful vendor shall provide preventive maintenance services, semi-annual inspections, and equipment repairs for the department drill field burn tower located at 4191 Macon Road, (behind Station 9 at 3601-3773 Giddens Road) Columbus, GA 31907 to include the natural gas ignition system.
September 23, 2022
Scope of Proposal
Columbus Consolidated Government is seeking to enter into a contractual agreement with a qualified contractor for the provision and maintenance services of security surveillance and security access equipment for various locations. The contract term will be for two years with the option to renew for three additional twelve-month periods.
September 28, 2022
Scope of Bid
Phase II of the Buena Vista Road Improvements at the Spiderweb includes the construction of two (2) bridges, one (1) of which requires Norfolk southern permitting; construction of a roundabout at Illges Road and Ace Way Drive; construction of Buena Vista Road east of the intersection with Annette Avenue, Martin Luther King, Jr. Boulevard north of Brewer Elementary School, Illges Road, Lindsay Drive, Andrews Road, Morris Road and Ace Way Drive, as well as the installation of traffic signals.
Utilities were relocated in Phase I of the project. The Annette Avenue roundabout at Martin Luther King, Jr. Boulevard and Annette Avenue were constructed in Phase I.
Scope of Bid
Provide all labor, equipment, and materials to remove the existing roof at the Edgewood Senior Center and replace with a thermoplastic polyolefin (TPO) roof system, in full compliance with the project manual.
Scope of Bid
Provide all labor, equipment, and materials to repair the designated roof and walls, in full compliance with the project manual, at Fox Senior Center.
Scope of Bid
Provide all labor, equipment, and materials to repair the designated walls, in full compliance with the project manual, at the 29th Street Gym.
Scope of Bid
Provide all labor, equipment, and materials to repair the designated deck and walls, in full compliance with the project manual, at the Public Safety Building.
October 7, 2022
Scope of RFP
Columbus Consolidated Government is requesting proposals from qualified firms to provide professional architectural and engineering services on an as-needed basis for various construction projects.
The contract term shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractors.
Scope of RFP
Provide complete roofing consulting services, on an as-needed basis, for individual buildings. Columbus Consolidated Government owns buildings consisting of approximately 60 buildup roofs, 40 metal roofs and 75 shingle roofs; however, services may not be required for all the buildings.
The contract term shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractors.
CLERK OF COUNCIL’S AGENDA
ENCLOSURES - ACTION REQUESTED
Board of Elections & Registration, August 22, 2022
Board of Tax Assessors, #25-22 and #26-22
Community Development Advisory Council, June 9, 2022
Development Authority, August 22, 2022
Tree Board, August 22, 2022
BOARD APPOINTMENTS - ACTION REQUESTED
COLUMBUS IRONWORKS CONVENTION & TRADE CENTER AUTHORITY:
Craig Burgess- Interested in serving another term (Mayor’s Appointment)
Eligible to succeed
Term Expires: October 24, 2022
Lauren Chambers (Mayor’s Appointment)
Not eligible to succeed
Term Expires: October 24, 2022
These are three-year terms. Board meets monthly.
Women: 2
Senatorial District 15: 1
Senatorial District 29: 4
PUBLIC SAFETY ADVISORY COMMISSION:
Pete Temesgen (Mayor’s Appointment)
Accepted a judgeship
Term Expires: October 31, 2023
COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:
PUBLIC SAFETY ADVISORY COMMISSION:
Bryon Hickey (Council District 1- Barnes)
Not eligible to succeed
Term Expires: October 31, 2022
Friar Noel Danielewicz (Council District 3- Huff)
Seat Declared Vacant
Term Expires: October 31, 2022
Donald Watkins (Council District 5- Crabb)
Not eligible to succeed
Term Expires: October 31, 2022
Lisa Branchcomb (Council District 7- Woodson)
Does not desire reappointment
Term Expires: October 31, 2022
Scott Taft (Council District 9- Thomas)
Eligible to succeed
Term Expires: October 31, 2022
These are three-year terms. Board meets monthly.
COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING:
BOARD OF HONOR:
Bob Hydrick Open for Nominations
(passed away) (Council’s Appointment)
Term Expires: October 31, 2022
All of the members serving on this board must be former elected official of Muscogee County.
This is a four-year term. Board meets as needed.
Women: 3
Senatorial District 15: 5
Senatorial District 29: 2
PERSONNEL REVIEW BOARD:
Dr. Shanita Pettaway Open for Nominations
(Alternate Member 5) (Council’s Appointment)
Resigned
Term Expires: December 31, 2022
The terms are three years. Board meets monthly.
Women: 3
Senatorial District 15: 5
Senatorial District 29: 3
UPCOMING BOARD APPOINTMENTS:
The City of Columbus strives to provide accessibility to individuals with disabilities and who require certain accommodations in order to allow them to observe and/or participate in this meeting. If assistance is needed regarding the accessibility of the meeting or the facilities, individuals may contact the Mayor’s Commission for Persons with Disabilities at 706-653-4492 promptly to allow the City Government to make reasonable accommodations for those persons