Council Agenda - Regular Meeting 11/12/2019 09:00 AM

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Pastor Jimmy Elder – First Baptist Church.

PLEDGE OF ALLEGIANCE: Led by St. Luke 3rd Grade Students.

MINUTES:

1.Approval of minutes for the November 5, 2019 Council Meeting.

PRESENTATIONS

2.GEMS Award Presentation. (Presented by Director Jessica Reynolds, Georgia Department of Community Affairs)

RESOLUTION:

3.A Resolution expressing appreciation of the Columbus Council for meritorious service rendered Columbus by Ms. Evelyn Turner Pugh. (Columbus Council)

CITY ATTORNEY’S AGENDA

ORDINANCES

1.2nd Reading - An ordinance amending Chapter 3 of the Columbus Code pertaining to Alcoholic Beverages to create a new category of on-premises license for a food hall; and for other purposes. (Councilor Woodson)
2.2nd Reading - An ordinance amending Chapter 14 of the Columbus Code to revise provisions pertaining to registration requirements and false alarm penalties for police, fire and medical alarms. (Councilor House)
3.1st Reading - An ordinance rezoning property located at 7711 / 7701 Fortson Road and 2897 Hobbs Road (parcel # 073-009-011 / 073-009-011 / 073-009-023). The current zoning is SFR2 (Single Family Residential 2) Zoning District. The proposed zoning is RMF1 (Residential Multifamily 1) Zoning District. The proposed use is Multifamily Duplex. The Planning Advisory Commission recommends approval based on the Staff Report and compatibility with existing land uses. The Planning Department recommends denial based on incompatibility with existing land uses. The applicant is Spencer Waddell. (Councilor Davis)
4.1st Reading - REZN-09-19-6415: An ordinance rezoning property located at 5004 / 5012 / 5028 Warm Springs Road (parcel # 100-014-080 / 100-014-079 / 100-014-081). The current zoning is NC (Neighborhood Commercial) Zoning District. The proposed zoning is RO (Residential Office) Zoning District. The proposed use is Townhomes. The Planning Advisory Commission recommends approval based on the Staff Report and compatibility with existing land uses. The Planning Department recommends approval based on compatibility with existing land uses. The applicant is Windsong Bonacre, LLC. (Councilor Crabb)
5.1st Reading - REZN-09-19-6416: An ordinance rezoning property located at 8063 Veterans Parkway (parcel # 073-021-009). The current zoning is LMI (Light Manufacturing / Industrial) Zoning District. The proposed zoning is PMUD (Planned Mixed Use Development) Zoning District. The proposed use is Mixed Use. The Planning Advisory Commission recommends approval based on the Staff Report and compatibility with existing land uses. The Planning Department recommends approval based on compatibility with existing land uses. The applicant is White Oak Grove, LLC. (Councilor Davis)
6.1st Reading - An ordinance regulating vehicular traffic in Columbus, Georgia by establishing a list of roadways approved for the use of speed detection devices on behalf of the Columbus Consolidated Government; and for other purposes. (Mayor Pro-Tem)

PUBLIC AGENDA

1.Mr. Bill Berry, Re: 457 B Plan Policies on Withdrawals.
2.Ms. Audrey Holston Palmore, Re: Request for a meeting with the Risk Manager.
3.Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Call for community unity around crime prevention, education equity and affordable housing.
4.Mr. David Pate, Re: RV length regulation ordinance.
5.Mr. Joseph Layfield, Re: Pothole damage to personal vehicle.

CITY MANAGER'S AGENDA

1.Solid Waste Management Plan

Approval is requested for the adoption of the Solid Waste Management Plan for the Columbus Consolidated Government that covers the years 2019 through 2028. This plan has been developed to establish a roadmap to achieve the goals of reducing and managing solid waste within Muscogee County (except within the Fort Benning Military Reservation).
2.Annual Unused Sick Leave Payment

Approval is requested authorizing payment to employees for unused sick leave in accordance with 16B-15-6 (2) of the Columbus Code of Ordinances.
3.2020 Brownfield Assessment Grant

Approval is requested to apply, accept, and amend the Multi-Governmental Fund by the amount awarded up to $300,000 from the Environmental Protection Agency (EPA). The grant funding will be utilized to conduct Brownfield Assessments of properties within the south and midtown areas of Columbus per the attached map.
4.2019-2020 – Crime Victim Assistance Grant

Approval is requested to apply for and accept a Federal VOCA (Victims of Crimes Act) Grant in the amount of $203,419 or as otherwise awarded from the Georgia Criminal Justice Coordinating Council; and approve the request for disbursement of funds from the 5% surcharge in the amount of $5,287 to help continue to fund the Solicitor General’s Victim Assistance positions and meet the matching requirement of the grant; and amend the Multi-Government Fund to reflect these revenues and expenses.
5.FY2021 Grant Application for Planning Assistance

Approval is requested to authorize the Department of Transportation/METRA to apply to the Georgia Department of Transportation (GDOT) for capital, planning and operating grants in the amount of $121,705 or otherwise awarded. The contract for financial assistance will impose certain obligations including the provision of the City share of project costs in the amount of $13,523 bringing the total grant amount to be $135,228. Approval is also requested to authorize the City Manager or Mayor to accept grant funds if approved and execute contracts with GDOT.
6.Property Acquisition – 5601 Veterans Parkway

Approval is requested to acquire 5601 Veterans Parkway in the amount of $2,500,000, plus the City’s portion of fees and closing costs.

PURCHASES

A.False Alarm Billing and Tracking Services (Annual Contract) – RFP NO.19-0016
B.Flatbed Dump Trucks – RFB No. 20-0019
C.Full-Size Crew Cab 2WD Pickup Truck – RFB No. 20-0016
D.Dump Truck Rental (Annual Contract) – RFB No. 20-0007
E.Miscellaneous Vehicles, Option 1: Mid-Size SUVS – RFB No. 20-0021

UPDATES AND PRESENTATIONS

A.Solid Waste Management Plan - Kyle McGee, Assistant Public Works Director
B.Columbus Convention and Visitor's Bureau Update - Peter Bowden, President, CEO
C.Elections & Registration Update – Nancy Boren, Executive Director of Elections & Registration
D.City Village/The Mill District Update - Justin Krieg, President and Director of The Mill District

BID ADVERTISEMENT

.November 15, 2019
       1. Public Employee Retirement Systems Pension and Benefit Trust Fund (“The Fund”)                 Investment Consulting Services (Annual Contract) – RFP No. 20-0007

                Scope of RFP

                Provide Columbus Consolidated Government Pension Board with the highest quality                 consultant services at the lowest cost to taxpayers, to include: Consulting, Custodial, and                 Fiduciary Services.



                The contract period shall be for five (5) years, beginning March 1, 2020 through February                 28, 2025.

November 19, 2019
1. Roofing Services at Riverdale-Porterdale Cemetery Building – RFB No. 20-0030
A Mandatory Site Visit is scheduled at 11:00 AM (Eastern) on Tuesday, November 19, 2019. Vendors shall convene at the Cemetery Building, which is located at 1000 Victory Drive, Columbus, Georgia 31901.
1. Roofing Services at Britt David Pottery Studio – RFB No. 20-0032
A Mandatory Site Visit is scheduled at 9:00 A.M. (Eastern) on Tuesday, November 19, 2019. Vendors shall convene at the entrance of the Britt David Pottery Studio, which is located at 2700 W. Britt David Road, Columbus, Georgia 31909.

November 20, 2019
1. Claradon Avenue Culvert Replacement & Benning Drive Culvert Extension – RFB No. 20-0024
Scope of RFP

This project includes culvert work at two separate locations in Columbus, GA. On Claradon Avenue, the scope includes removal and replacement of the existing concrete box culvert along with water line relocations, asphalt, curb and gutter, pavement markings, and signage.

On Benning Drive the scope includes extending the existing concrete culvert to allow for three lanes of traffic. The scope also includes asphalt, curb and gutter, sidewalk, pavement markings, signage, and landscaping.

December 4, 2019
1. Oil & Lubricants for Metra (Annual Contract) – RFB No. 20-0026
Scope of Bid

Provide various types of oil & lubricants on an “as needed” basis to the Columbus Consolidated Government (the City) to be utilized by METRA Transit System. The contract term will be for three years.

December 6, 2019
1. Program Management Services for the Columbus Government Center Complex – RFP No. 20-0009
Scope of RFP

Columbus Consolidated Government invites qualified firms to submit proposals to provide program management services for the Columbus Government Center Complex project.
1. Cleaning Services for Architectural Facades and Monuments at Ft Benning Gateway – RFP No. 20-0010
Scope of RFP

Columbus Consolidated Government is seeking a qualified Contractor to clean two architectural facades and monuments at the Ft Benning Gateway (I 185/Ft Benning & Columbus), to include a traffic control plan that meets GDOT requirements.

December 11, 2019
1. Roofing Services at Riverdale-Porterdale Cemetery Building – RFB No. 20-0030
Scope of Bid

Provide all labor, equipment and materials to remove the existing roof and replace with new asphalt shingle system. Requests for substation will be accepted until 1:00 P.M. on Monday, December 2, 2019.
1. Roofing Services at Britt David Pottery Studio – RFB No. 20-0032
Scope of Bid

Provide all labor, equipment and materials to remove the existing roof and replace with new asphalt shingle system. Requests for substation will be accepted until 1:00 P.M. on Monday, December 2, 2019.

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - INFORMATION ONLY

ENCLOSURES - ACTION REQUESTED

1.RESOLUTION: A Resolution excusing Councilor R. Walker Garrett from the November 12, 2019 Council Meeting.
2.BOARD OF TAX ASSESSORS: A Resolution appointing Mr. Trey Carmack to the Board of Tax Assessors for a term of beginning on January 1, 2020 and expiring on December 31, 2025.
3.CIRCLE: Email correspondence from Ms. Mattie P. Hall, CIRCLE Chair, submitting a request to declare the seat of Ms. Shanet’ Goodwin Whittlesey as vacant, as she will be unable to continue serving on the Commission on International Relations and Cultural Liaison Encounters.
4.CIRCLE: Email correspondence from Ms. Mattie P. Hall, CIRCLE Chair, submitting a request to declare the seat of Ms. Tatsiana Savashynskaya as vacant, as she has previously verbally resigned from her seat on the Commission on International Relations and Cultural Liaison Encounters.
5.Request to select Councilor Evelyn “Mimi” Woodson to replace former Mayor Pro Tem Evelyn Turner Pugh on the Council Sub-Committee.
6.Minutes of the following boards:
Board of Tax Assessor, # 38-19 & #39-19.
Development Authority of Columbus October 3, 2019 & October 19, 2019.
Pension Board April 10, 2019 & June 12, 2019.

BOARD APPOINTMENTS - ACTION REQUESTED

1. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:
.A. CONVENTION AND VISITORS BOARD OF COMMISSIONERS:

Paul Pierce                                                                                                                (Mayor’s Appointment)

(Restaurant/Retail Trade)

Not Eligible to succeed

Term Expires: December 31, 2019

These are three-year terms. Board meets monthly.

Women: 4

                Senatorial District 15:   5

                Senatorial District 29:   4

B. HOUSING AUTHORITY OF COLUMBUS:

                Tiffani Stacy                                                                                                                (Mayor’s Appointment)

                Resident Position

                Eligible to succeed

                Term Expires: November 16, 2019

These are five-year terms, except for the Resident Position, which is a one-year term. Board meets monthly.

Women: 2

                Senatorial District 15:   4

                Senatorial District 29:   3

C. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES:

Charles Staples                                                                                 (Mayor’s Appointment)

Business Community Representative

Term Expired: June 30, 2019

   Does not desire reappointment

                These are two-year terms. Board meets monthly.

Women: 5

                Senatorial District 15:   4

                Senatorial District 29:   6
1. COUNCIL’S APPOINTMENT- READY FOR VOTE
Carl A. Rhodes, Jr.                                                                                                (Council’s Appointment)

Eligible to succeed

Term Expires: December 31, 2019

The Columbus Airport Commission has submitted the names of Carl A. Rhodes, Jr., Clint Thomas, and Vincent E. Woodward, Jr. for this seat. The Commission is suggesting re-appointment of Carl A. Rhodes, Jr.

These are five-year terms. Board meets monthly.

Women: 1

                Senatorial District 15:   2

                Senatorial District 29:   3
1. COUNCIL’S APPOINTMENTS- THREE NOMINEES ARE SENT TO THE AUTHORITY FOR SELECTION
1. HOSPITAL AUTHORITY OF COLUMBUS:
Susan McKnight                                                                                                Open for Nominations

Eligible to succeed                                                                                                (Council’s Appointment)

Term Expires: November 14, 2019

These are two-year terms. Board meets monthly.

Women: 5

                Senatorial District 15:   9

                Senatorial District 29:   1
1. THE MEDICAL CENTER HOSPITAL AUTHORITY:
Mike Burns                                                                                                                Open for Nominations

Eligible to succeed                                                                                                (Council’s Appointment)

Term Expires: December 31, 2019

Councilor Thomas is re-nominating Mike Burns.

Councilor Thomas is also nominating Murray Solomon and Tracy L. Sayers for the seat of Mike Burns.

Rebecca Rumer                                                                                                Open for Nominations

Eligible to succeed                                                                                                (Council’s Appointment)

Term Expires: December 31, 2019

Councilor Thomas is nominating Max L. Brabson, Jr., Murray Solomon and Tracy L. Sayers for the seat of Rebecca Rumer.

These are five-year terms. Board meets quarterly.

Women: 3

                Senatorial District 15:   1

                Senatorial District 29:   8
1. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING:
1. PERSONNEL REVIEW BOARD:
Charles Little, Jr.                                                                                                 Open for Nominations

(Alternate Member)                                                                                                (Council’s Appointment)

Not Eligible to succeed

Term Expires: December 31, 2019

VACANT SEAT                                                                                     Open for Nominations

Alternate Member                                                                                                (Council’s Appointment)

Term Expires: December 31, 2022

These are four-year terms. Board meets monthly.

Women: 1

                Senatorial District 15:   5

                Senatorial District 29:   2
1. RECREATION ADVISORY BOARD:
Michael Peacock – District 6 Appointment                                                Open for Nominations

Resigned                                                                                                                (Councilor Allen)

Term Expires: December 31, 2019

These are five-year terms, except for the MCSD Representative, who serves a one-year term. Board meets quarterly.
1. REGION SIX REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES:
Edward Barnwell                                                                               Open for Nominations

(Resigned)                                                                                                                (Council’s Appointment)

Term Expires: June 30, 2021

These are three-year terms. Board meets monthly.

Women: 3

                Senatorial District 15:   1

                Senatorial District 29:   3
1. TREE BOARD:
William Consoletti                                                                                                      Open for Nominations

(At-Large)                                                                                                                (Council’s Appointment)

Not Eligible to succeed

Term Expires: December 31, 2019

Brad Huff - Not Interested in Serving another term                     Open for Nominations

(At-Large)                                                                                                                (Council’s Appointment)

Eligible to succeed

Term Expires: December 31, 2019

Candice L. Wayman                                                                                                Open for Nominations

(Environmental Advocacy Group Rep.)                                 (Council’s Appointment)

Not Eligible to succeed

Term Expires: July 1, 2019

These are three-year terms. Board meets as needed.

Women: 6

Senatorial District 15:   5

                Senatorial District 29:   6

UPCOMING BOARD APPOINTS:

A.Board of Historic & Architectural Review

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Jimmy Elder – First Baptist Church. PLEDGE OF ALLEGIANCE: Led by St. Luke 3rd Grade Students.

MINUTES:

PRESENTATIONS

RESOLUTION:

CITY ATTORNEY’S AGENDA

ORDINANCES

PUBLIC AGENDA

CITY MANAGER'S AGENDA

PURCHASES

UPDATES AND PRESENTATIONS

BID ADVERTISEMENT

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - INFORMATION ONLY

ENCLOSURES - ACTION REQUESTED

BOARD APPOINTMENTS - ACTION REQUESTED

UPCOMING BOARD APPOINTS:

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Pastor Jimmy Elder – First Baptist Church.

PLEDGE OF ALLEGIANCE: Led by St. Luke 3rd Grade Students.