Council Agenda - Regular Meeting 05/09/2023 09:00 AM C. E. “Red” McDaniel City Services Center- Second Floor

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Pastor Tim Jones, Britt David Baptist Church of Columbus, Georgia

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson

MINUTES

• 1.Approval of minutes for the April 25, 2023 Council Meeting.

PROCLAMATIONS:

• 2.Proclamation:          National Nurses Month

       Receiving:            Local Nursing Community
  
  
  

• 3.Proclamation:          Diversity Inclusion in Memory Care Day

       Receiving:            Columbus Memory Center, PC
  
  
  

CITY ATTORNEY’S AGENDA

ORDINANCES

• 1.1st Reading-  REZN-03-23-0472: An ordinance amending the Unified Development Ordinance (UDO) for Columbus, Georgia to add Private Dog Park as a Special Exception in the GC (General Commercial Zoning District and add a new section of the UDO setting use standards for private dog parks. (Planning Department and PAC recommend approval)(Mayor Pro-Tem)

• 2.1st Reading- REZN-03-23-0473: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 9423 / 9443 / 9463 Macon Road (parcel # 131-001-042 / 131-001-044 / 131-001-043) from HMI (Heavy Manufacturing / Industrial) and RE1 (Residential Estate 1) Zoning Districts to GC (General Commercial) and SFR3 (Single Family Residential 3) Zoning Districts with conditions. (PAC and Planning Department recommend approval with conditions.)(Mayor Pro-Tem)

• 3.1st Reading- An Ordinance to amend the Columbus Code to amend  Article I of Chapter 14 to impose restrictions on fishing within a certain area of the Whitewater Park known as the Island; to repeal conflicting ordinances;  and for other purposes. (Councilors Cogle and Begly)

PUBLIC AGENDA

• 1.Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Comprehensive Plan 2038 and Affordable Housing.

• 2.Mr. Ricket Carter, Sr., Re:  The racial issues within the black community and freedom of speech.

CITY MANAGER'S AGENDA

• 1.Street Acceptance –That portion of Barton Drive, located in Section Five, Midland Downs & Adjoining Property

  Approval is requested for the acceptance of That portion of Barton Drive, located in Section Five, Midland Downs & Adjoining Property. The Engineering Department has inspected said street and recommends the acceptance.

• 2.FY24 HUD Annual Action Plan Submission to the U.S. Department of Housing and Urban Development (HUD)

  Approval is requested to file the FY24 Annual Action Plan submission to the U.S. Department of Housing and Urban Development (HUD). The sources of federal funding and programs are the Community Development Block Grant (CDBG) Program in the amount of $1,660,399 and the HOME Investment Partnership Program (HOME) Program in the amount of $1,071,287.

• 3.Lease of Equipment for Bull Creek Golf Courses

  Approval is requested to enter into a lease of three pieces of Toro grounds keeping equipment from Huntington National Bank over a 48 month period in the total amount of $. 152,236.80 

• 4.METRA Capital and Operations – TSPLOST, Band 1 Project

  Approval is requested to execute and enter into a contractual agreement with the Georgia Department of Transportation (GDOT) to receive funds allocated in the amount of $25,000,000.00 and to proceed with all elements of work outlined in the agreement to deliver the METRA Capital and Operations Project as part of TPLOST, Band 1.

• 5.Additional Transit Trust Fund Program (TTFP)

  Approval is requested to apply for and accept if awarded, additional funds in the amount of $534,367 that have been made available to METRA by the State Fiscal Year 2023 (SFY23) Transit Trust Fund Program (TTFP) and to amend the Transportation Fund by the amount of the grant award. Funds are to be used for the installation of additional solar-powered bus stoplights. If awarded, additional funds will be added to the original TTFP allocation of $213,295 for a new total of $747,662.

• 6.Juvenile Drug Court Office of Juvenile Justice Delinquency Prevention Grant

  Approval is requested to submit a grant application and if awarded, accept funds from the Office of Juvenile Justice and Delinquency Prevention for the operation of the Muscogee County Juvenile Drug Court up to one million dollars ($1,000,000.00), or as otherwise awarded, allow for payment of service providers, and amend the Multi-Governmental Fund by the amount of the grant award. The grant period is from October 1, 2023, to September 30, 2027. The City is required to provide a 25% cash match to participate in this grant program.

PURCHASES

• A.Soft Body Armor (Annual Contract) – NASPO Valuepoint/Georgia Statewide Contract Cooperative Purchase

• B.Milling Machine for Public Works Department – Sourcewell Cooperative Purchase

• C.Repair of Bulldozer for Public Works Department

• D.Livescan Fingerprint System Upgrade for Police Department

• E.Modernization of the Computer Fleet for Information Technology – NCPA Cooperative Purchase

INFORMATION ONLY:  EXIGENT “OFF THE LOT” VEHICLE PURCHASE

• Information Only: Exigent “Off the Lot” Vehicle Purchase – Resolution No. 067-23

UPDATES AND PRESENTATIONS

• A.Interstate 14 Presentation – Frank Lumpkin, Interstate 14 Advocate

• B.CACC Audit Findings: Staffing Issues – Drale Short, Director, Public Works

• C. Integrated Waste Update – Drale Short, Director, Public Works

• D.Public Works Update – Drale Short, Public Works Director

• E.- Sheriff’s Office Update – Greg Countryman, Sheriff

BID ADVERTISEMENT

• BID ADVERTISEMENT

  May 10, 2023

  1.   Concrete Pipe (Annual Contract) – RFB No. 23-0035

  Scope of RFB

  Columbus Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide concrete pipe in various sizes on an “as needed” basis for use by the Public Works Department.

  The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods.

  May 12, 2023

  1.                Right of Way Acquisition Services (Annual Contract) – RFP No. 23-0026

  Scope of RFP

  Columbus Consolidated Government of Columbus (the City) is seeking multiple consultants to provide Right of Way Acquisition Services on an “as needed” basis. 

  The contract term will be for a period of two (2) years with the option to renew for three (3) additional twelve-month periods.

  2.                Emergency/Non-Emergency Notification System (Annual Contract) – RFP No. 23-0028

  Scope of RFP

  Columbus Consolidated Government of Columbus (the City) is seeking proposals from qualified vendors to provide and support an emergency/non-emergency notification system. 

  The contract term will be for a period of two (2) years with the option to renew for three (3) additional twelve-month periods.

  3.                Master Plan for Golf Courses – RFP No. 23-0032

  Scope of RFP

  Columbus Consolidated Government (CCG) is requesting proposals from qualified golf course design and architect professionals to prepare a master plan allowing for the anticipation of maintenance and renovation of existing and potentially planned facilities. The services are for Bull Creek Golf course (36 holes), *Oxbow Creek Golf Course (9 holes) and Godwin Creek Golf Course (9 holes).  Proposals should be comprehensive for each respective property. Proposals should also identify opportunities and address issues before major problems occur.

  Persons interested in visiting the golf courses may do so by contacting Mr. Jim Arendt, PGA at 706-329-5713 to schedule an appointment.  Interested parties are responsible for contacting Mr. Arendt in a timely manner.  If pertinent RFP questions or concerns arise during the site visits, they should be submitted at least five business days before the due date as specified on pages 8 and 9.

  4.                Feasibility Study for Additional Holes at Oxbow Creek Golf Course – RFP No. 23-0034

  Scope of RFP

  Columbus Consolidated Government (CCG) is requesting proposals from qualified golf industry professional consultants to provide a feasibility study regarding an additional 9 holes at Oxbow Creek Golf Course.  The comprehensive proposal shall identify opportunities and address the level of likely support from the local and surrounding markets.

  5.                On-Call Services for Installation or Replacement of Storm Sewer / Combined Sewer Systems (Annual Contract) – RFP No. 23-0035

  Scope of RFP

  Columbus Consolidated Government (the City) invites qualified offerors to submit proposals to provide all materials, equipment and services required to install or replace elements of storm sewer / combined sewer systems located throughout Columbus-Muscogee County.  The Engineering Department will procure the services on an as-needed basis.

  The contract term will be for two years with the option to renew for three additional twelve-month periods.

  May 17, 2023

  1.                Historic Bus Exterior Restoration and Repainting (Re-Bid) – RFB No. 23-0034

                  Scope of RFB

                  These specifications define the requirements for the exterior restoration and repainting of one (1) historic, vintage bus which is operated by METRA Transit System as the stationary “Freedom Express Bus Museum”.

  2.                Upgrade and/or Replace Existing Equipment for CCG-TV Operations – RFP No. 23-0037

  Scope of RFP

  Columbus Consolidated Government of Columbus (the City) is seeking proposals from qualified vendors to provide TV production equipment upgrade or replacement with compatible brand equipment, if needed, for the CCG-TV Studio, Control Room, Council Chambers, Council Conference Room, CSC Lobby and CSC Community Room.

  3.                Lawn Maintenance Equipment and Supplies (Annual Contract) – RFB No. 23-0033

  Scope of RFB

  Provide edgers, line trimmers, mowers, backpack blowers, chain saws, pole pruners, hydraulic pole chain saw and supplies on an “as needed” basis to Columbus Consolidated Government (the City) to be utilized by various City Departments.  To accommodate walk-in service on some occasions, successful bidder shall have a business located within Muscogee County.

  4.                Dual Axle Utility Trailers – RFB No. 23-0036

  Scope of RFB

  The Columbus Consolidated Government (the City) is seeking bids from qualified vendors to provide fifteen (15) dual axle utility trailers.

  May 19, 2023

  1.                Automated Speed Detection for School Zone Safety Enforcement (Annual Contract) – RFP NO. 23-0036

  Scope of RFP

  The Columbus Consolidated Government is requesting proposals for automated speed detection for school zone safety enforcement systems and services, specifically LiDAR (Light Detection and Ranging) with ALPR (Automated License Plate Readers) functions to integrate with the existing Flock Safety system for the Columbus Police Department.

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - INFORMATION ONLY

• 1.Certification of Need Application of the Rehabilitation Hospital of Columbus, LLC for cost overruns related to establishment of 40-bed Comprehensive Inpatient Physical Rehabilitation Hospital.

ENCLOSURES - ACTION REQUESTED

• 2.RESOLUTION - A resolution changing the regularly scheduled Council Meeting for the month of June by adding the June 20, 2023 Meeting at 9:00 a.m.

• 3.RESOLUTION - A resolution excusing Councilor Joanne Cogle from the May 9, 2023 Council Meeting.

• 4.RESOLUTION - A resolution excusing Councilor R. Walker Garrett from the May 9, 2023 Council Meeting.

• 5.EMPLOYEE BENEFITS COMMITTEE:  Memorandum from the Human Resources Director submitting the result of a survey for the Public Safety Representative where Ms. Rachel Blanks (Columbus Police Department) was selected to succeed Deputy Chief Lance Deaton. 

• 6.      Email Correspondence from Lisa Thomas-Cutts, Keep Columbus Beautiful Director, requesting that the seats of Ms. Alyssa Williams and Mr. Douglas McLeod, Jr. be declared vacant due to a lack of attendance.

• 7.Minutes of the following boards:

  457 Deferred Compensation Board, January 19, 2023

  Board of Elections & Registration, April 20, 2023

  Board of Tax Assessors, #14-23 & 15-23

  Board of Zoning Appeals, May 3, 2023

  Columbus Golf Course Authority, March 28, 2023

  Convention & Visitors Board of Commissioners, March 15, 2023

  Hospital Authority of Columbus, March 28, 2023

  Housing Authority of Columbus, March 15, 2023

  Planning Advisory Commission, April 19, 2023

BOARD APPOINTMENTS - ACTION REQUESTED

• .MAYOR’S APPOINTMENTS - ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:

  PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: 

  Dusty Wilson - Interested in serving                         (Mayor’s Appointment)

  (Business Community)

  Eligible to succeed

  Term Expires: June 30, 2023       

  This is a four-year term. Board meets monthly.

  RETIREES’ HEALTH BENEFITS COMMITTEE:

  Peri V. Johnson                                         (Mayor’s Appointment)        

  Not Eligible to succeed                                        

  Term Expires: June 30, 2023

  This is a two-year term. Board meets monthly.

  CITY MANAGER’S APPOINTMENT - ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING:        
  
  

  PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: 

  Deputy City Manager Lisa Goodwin                 (City Manager’s Appointment)

  (City Employee Representative)

  Eligible to succeed

  Term Expires: June 30, 2023  

  COUNCIL APPOINTMENT- READY FOR CONFIRMATION:

  REGION 6 REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES:  Ms. Latasha Morss was nominated to succeed Ms. Annie Davis.  (Councilor Barnes’ nominee) Term expires:  June 30, 2026

  COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING:

  BOARD OF FAMILY & CHILDREN SERVICES:

  
  

  Gwendolyn McIntosh - Interested in serving                Open for Nominations   

          (Mental Health Care Provider’s seat)                           (Council’s Appointment)

          Eligible to succeed                                                

          Term Expires: June 30, 2023

          Tolua Puailoa                                                Open for Nominations   

          Seat declared vacant                                                           (Council’s Appointment)

          Term Expires: June 30, 2025

  In accordance with O.C.G.A. 49-3-2 (Amended via 2015 SB 138) the governing authority (Local County Board of Commissioners) shall ensure that all appointments made on or after July 1, 2015, are made from the following categories: (1) Pediatric healthcare providers (active or retired); (2) Emergency responders (active or retired); (3) Law enforcement personnel (active or retired); (4) Private child welfare service providers (active or retired); (5) Alumni of the child welfare system and (6) Former foster parents.

          This is a five-year term. Board meets monthly.

          Women:  3

          Senatorial District 15:   3

          Senatorial District 29:   1

  COLUMBUS AQUATICS COMMISSION:

  Christopher Kennedy                                        Open for Nominations               Eligible to succeed                                                (Council’s Appointment)

  Term Expires: June 30, 2023

  Bruce Samuels                                                 Open for Nominations               Not Eligible to succeed                                        (Council’s Appointment)

  Term Expired: June 30, 2022

  These are two-year terms.  Meets quarterly.

  Women:  2

  Senatorial District 15:   5

  Senatorial District 29:   2

  DEVELOPMENT AUTHORITY OF COLUMBUS:

  Tyson Begly                                                        Open for Nominations               Relinquish seat                                                (Council’s Appointment)

  Term Expires: April 30, 2026

  Councilor Garrett is nominating Franklin Karl Douglass to fill the unexpired term of Councilor Tyson Begly.

  This is a four-year term.  Meets monthly.

  Women:  1

  Senatorial District 15:   5

  Senatorial District 29:   2

  KEEP COLUMBUS BEAUTIFUL COMMISSION:

  Eddie Florence                                                 Open for Nominations              (SD-15 Representative)                                        (Council’s Appointment)

  Eligible to succeed

  Term Expires: June 30, 2023

  Courtney A. Johnson                                         Open for Nominations               (SD-29 Representative)                                        (Council’s Appointment)

  Eligible to succeed

  Term Expires: June 30, 2023

  William Bandy                                                 Open for Nominations               (SD-29 Representative)                                        (Council’s Appointment)

  Eligible to succeed

  Term Expires: June 30, 2023

  Lee Jordan                                                         Open for Nominations               (SD-29 Representative)                                        (Council’s Appointment)

  Eligible to succeed

  Term Expires: June 30, 2023

  Dr. Kar’retta Venable                                        Open for Nominations               (At-Large Member)                                                (Council’s Appointment)

  Not Eligible to succeed

  Term Expires: June 30, 2023

  Matt Horne                                                        Open for Nominations               (SD-15 Representative)                                        (Council’s Appointment)

  Not Eligible to succeed

  Term Expires: June 30, 2023

  These are three-year terms.  Meets every even month.

  Women:  4

  Senatorial District 15:   6

  Senatorial District 29:   3

  REGION 6 REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES:   

  Cynthia Smith                                                 Open for Nominations               Not Eligible to succeed                                        (Council’s Appointment)

  Term Expires: June 30, 2023

  These are three-year terms.  Meets every other month beginning in January.

  Women:  3

  Senatorial District 15:   1

  Senatorial District 29:   3

  RETIREES’ HEALTH BENEFITS COMMITTEE: 

  Mike Massey                                                 Open for Nominations               Eligible to succeed                                                (Council’s Appointment)

  Term Expires: June 30, 2023

  Renee McAneny                                                 Open for Nominations               Eligible to succeed                                                (Council’s Appointment)

  Term Expires: June 30, 2023

  These are three-year terms.  Meets monthly.

  Women:  3

  Senatorial District 15:   1

  Senatorial District 29:   5

  VALLEY PARTNERSHIP JOINT DEVELOPMENT AUTHORITY: 

  
  
  

  Joseph Brannon – Interested in serving                         Open for Nominations               Eligible to succeed                                                (Council’s Appointment)

  Term Expires: June 30, 2023

  Herman Lewis                                                 Open for Nominations               Eligible to succeed                                                (Council’s Appointment)

  Term Expires: June 30, 2023

  These are three-year terms.  Meets monthly.

  Women:  0

  Senatorial District 15:   3

  Senatorial District 29:   1

  Councilor Thomas is nominating Mr. Joseph Brannon to serve another term.