Council Agenda - Regular Meeting 09/28/2021 05:30 PM C. E. “Red” McDaniel City Services Center- Second Floor

CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding

INVOCATION: Offered by Rev. Wes Stinson at Wynnbrook Baptist Church of Columbus, Georgia 

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson

MINUTES

• 1.Approval of minutes for the September 14, 2021 Council Meeting and Executive Session.

UPDATE:

• 2.An update on COVID-19

PROCLAMATIONS:

• 3.PROCLAMATION:     Wynnbrook Christian School Warrior Archery High School Day

  RECEIVING:                Head Coach Brad Bolick,Wynnbrook Christian School Warrrior Archery team, Assistant Coaches, and Amanda Bolick

   

• 4.PROCLAMATION:       Communities in Motion Day

  RECEIVING:       Rosa Evans, METRA Transit System

PRESENTATION:

• 5.Limited Scope Audit of Probate Court Office-Systems & Controls (Presented by Donna Mcginnis, Forensic Auditor)

CITY ATTORNEY’S AGENDA

ORDINANCES

• 1.2nd Reading: An Ordinance amending Ordinance No.21-032, the budget for the fiscal year ending June 30, 2022 , to reclassify certain positions of the Consolidated Government of Columbus, Georgia; and for other purposes.(Mayor Pro-Tem)

• 2.1st Reading-  REZN:07-21-1337: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia by changing certain boundaries of a district located at 1305 Hilton Avenue (parcel # 185-048-007) from RMF2 (Residential Mutlifamily 2) Zoning District to RO (Residential Office) Zoning District with conditions. Planning Department and PAC recommend conditional approval. (Councilor Huff)

RESOLUTIONS

• 3.A Resolution of the Council of Columbus, Georgia, requesting that the Columbus Building Authority (the “Authority”) issue its Lease Revenue Bonds (the “Bonds”) in an aggregate principal amount of approximately $50,000,000 for the acquisition, renovation and improvement of buildings, structures,  and related facilities for use by Columbus in the performance of its governmental, administrative, and proprietary functions (collectively, the “Project”); to declare the official intent of Columbus to reimburse planned expenditures from the proceeds of the Bonds; and for other purposes. (Mayor Pro-Tem)

• 4.A Resolution approving the execution of an IGA with the Muscogee County School District regarding TAD #8 South Columbus River District (Mayor Pro-Tem)

• 5.A resolution amending Resolution No. 302-2 authorizing the City Manager to provide for the closing of Carver Park except during the hours of 7:00 am through 7:00 pm on Monday through Friday until November 1, 2021. (Councilor Tucker)

PUBLIC AGENDA

• 1.Mr. Jerome Lawson, Re: Violence in the community and the underlining issues for that violence.

• 2.Mr. Ralph E. Sims, Re: Lien on Church Property.

• 3.Ms. Jennifer Le Denney, Re: NDO in regards to individuals affected by physical and developmental disabilities.

• 4.Mr. Paul Olson, Re: SPLOST Projects.

CITY MANAGER'S AGENDA

• 1.Acquisition of Property for Administrative Space

  Approval is requested to execute a Purchase and Sales Agreement for  approximately 3.5932 acres including a 634-space parking facility and authorize the City Manager to enter into a lease agreement for a specified period of time. The purchase price was negotiated at $25,000,000 less $500,000 for rent during the time the lease agreement is in effect. 

• 2.Acquisition of 803 5th Ave., 413 8th St. and 417 8th St.

  Approval is requested to enter into a purchase and sale agreement with the estate of Florence H. Pendleton to purchase 803 5th Ave., 413 8th St. and 417 8th St. for $52,000. The acquisition will allow Parks and Recreation to enhance its Ma Rainey Facility.

• 3.FY 22 Local Government & Improvement Grant (LMIG)

  Approval is requested to submit an application and accept FY 22 Local Government & Improvement Grant (LMIG) from the Georgia Department of Transportation (GDOT).  The proposed use of the funds is for the Intersection Improvements along Buena Vista Road Project (Columbus Spiderweb Network).  The FY 22 LMIG allocation for Columbus-Muscogee County from GDOT is $2,179,241.32 with a local 10% match requirement. 

• 4.Detention Ponds Acceptance – Section Fourteen, Garrett Pines

  Approval is requested for the acceptance of the deed to the 22,203 square foot detention pond noted as Pond Lot #4 and the 44,938 square foot detention pond noted as Pond Lot #5 located in Section Fourteen, Garrett Pines.  The owner has maintained the ponds since its construction for the period of at least 2 years therefore the City will be responsible for maintaining the 22,203 square foot detention pond and the 44,938 square foot detention pond located in Section Fourteen, Garrett Pines.

• 5.Street Acceptance – Calf Pasture Drive, that portion of Hayfields Road and that portion of Hereford Lane located in Phase One, Section One, Heiferhorn Farms

  Approval is requested for the acceptance of Calf Pasture Drive, that portion of Hayfields Road and that portion of Hereford Lane located in Phase One, Section One, Heiferhorn Farms.  The Engineering Department has inspected said streets and recommends acceptance.

• 6.Columbus Police Department: Financial Donations

  Approval is requested to accept a financial donation totaling $250.00 from the Faith and Blue Organization DBA, MovementForward Inc. to help facilitate a community oriented policing program bringing police and faith communities together.

• 7.Use of Whitewater Reserve Funds

  Approval is requested to authorize a Memorandum of Understanding with Uptown Whitewater Management, LLC for the release of Whitewater Reserve Funds for Whitewater repair and maintenance up to $233,919.

• 8.FY 22 Georgia Department of Transportation – Z230 Funds for Resurfacing

  Approval is requested to apply for and accept FY 22 Surface Transportation Block Grant (STBG) Z230 Funds from the Georgia Department of Transportation (GDOT) for the resurfacing of eight (8) city roads.

• 9.Quit Claim Deed to Ben Eric Billings for a Portion of Talokas Lane

  Approval is requested to abandon, declare surplus an execute a Quit Claim Deed for all rights, title and interest the City may have in the portion of Talokas Lane as shown on Right of Way Acquisition Survey of Talokas Lane, Parcel “1000B” & “1000C”, Billings Crossing.

PURCHASES

• A.One Ladder Truck with Loose Equipment for Fire/EMS – Cooperative Purchase

• B.GMA Lease for One Ladder Truck with Loose Equipment for Fire/EMS

• C.E-One Rescue Pumpers with Loose Equipment for Fire/EMS – Cooperative Contract

• D.All-Terrain Vehicles (ATVs) and Accessories for the Police Department – Cooperative Purchase

• E.Ford Explorers for Engineering Department – Cooperative Contract

• F.Ford F-250 Pickup Trucks for Engineering Department – Cooperative Contract

• G.Commercial Dishwasher for Muscogee County Jail  – Cooperative Contract

• H.Xomad Project Funding Payment to the Community Foundation of The Chattahoochee Valley

• I.ADD-ON:  Amendment 1 for Space Planning and Programming & Design Professional Services for Columbus Consolidated Government Center Project – RFQ No. 20-0001

UPDATES AND PRESENTATIONS

• A.Cure Violence Update - Reggie Lewis, DHP/Cure Violence Columbus, GA

• B.Columbus Visitors Bureau Update - Peter Bowden, CEO

• C.City Resource Center Update - Reather Hollowell, Human Resources Director

• D.Monthly Finance Update - Angelica Alexander, Finance Director 

BID ADVERTISEMENT

• DATE:         September 28, 2021

  TO:             Mayor and Councilors

  FROM:        Finance Department

  SUBJECT:   Advertised Bids/RFPs/RFQs

  September 29, 2021

  Pharmaceutical Supply Services (Annual Contract) – RFB No. 22-0011

  Scope of Bid

  The City of Columbus, Georgia is seeking bids from area hospitals interested in providing Pharmaceutical Supply Services for the Columbus Fire and Emergency Medical Services.  The City reserves the right to add additional related items during the term of the contract.

  The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods, if agreeable to both parties.

  October 4, 2021

  Architectural Services for Feeding the Valley Facility Expansion – RFP No. 22-0004

  Scope of RFP

  Columbus Consolidated Government is requesting proposals from qualified offerors to provide architectural plans and drawings for Feeding the Valley Facility Enhancement.  Feeding the Valley is a food bank serving several counties and communities in the River Valley region.  The organization is looking to expand by adding an additional facility at its Columbus location in order to meet the growing needs of the food insecure in the area.

  This is a Section 3 Covered Contract and Section 3 Business Concerns are encouraged to apply.

  October 13, 2021

  Traffic Safety Equipment (Annual Contract) – RFB No. 22-0014

  Scope of Bid

  Columbus Consolidated Government is requesting bids from qualified vendors to provide traffic safety equipment to include barricades, safety flags, traffic cones, drums, various signs, stands, etc, to the Public Works Department.  These items will be procured on an “as needed” basis.

  The contract term will be for two years with the option to renew for three additional twelve-month periods.

  October 20, 2021

  Classification and Compensation Study and Analysis

  Scope of RFP

  The City of Columbus is seeking proposals from qualified Consultant/Firms to conduct a classification and compensation study.  The Consultant/Firm will work with Human Resources and City leadership to review our classification and compensation structure and recommend comparable public/private survey markets.  Consultant/Firms shall consider the compensation and benefits package received by employees with the City as it relates to both the external and internal markets.

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

• 1.RESOLUTION – A Resolution excusing Mayor Pro Tem R. Gary Allen from the September 28, 2021 Council Meeting.

• 2.Email Correspondence from Contreana Pearson, Secretary to the Animal Control Advisory Board, requesting that the seat of Christy Noullet be declared vacant due to a lack of attendance.

• 3.Minutes of the following boards:

  Animal Control Advisory Board, June 8 and August 3, 2021

  Board of Tax Assessors, 30-21 & 31-21

  Convention & Visitors Board of Commissioners, August 18, 2021

  Housing Authority of Columbus, August 18, 2021

  Land Bank Authority, September 9, 2021

  Planning Advisory Commission, August 18, 2021

  Public Safety Advisory Commission, August 19, 2021

  River Valley Regional Commission, August 25, 2021

ADD-ON RESOLUTION:

• RESOLUTION -  A Resolution excusing Councilor Glenn Davis from the September 28, 2021 Council Meeting.

BOARD APPOINTMENTS - ACTION REQUESTED

• .BOARD APPOINTMENTS- ACTION REQUESTED:

   

  Marianne Richter                                                                 (Mayor’s Appointment)

  Restaurant / Retail Industry

  NotEligible to succeed                                  

  Term Expires: December 31, 2021        

  
  

  These are four-year terms. Board meets monthly.

  Women:  5

              Senatorial District 15:   3

              Senatorial District 29:   8

  
  

  
  
  

   

         B.  HOUSING AUTHORITY OF COLUMBUS:

              Tiffani Stacy- Interested in serving another term                  (Mayor’s Appointment)               

              (Resident Member)

              Eligible to succeed                                         

              Term Expires: November 16, 2021

   

  Mayor Henderson is nominating Tiffani Stacy to serve another term.

   

  These are five-year terms. Board meets monthly.

   

  Women:  2

              Senatorial District 15:   4

              Senatorial District 29:   2

   

  2.      COUNCIL APPOINTMENTS- READY FOR CONFIRMATION:

  3.      COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR     THE NEXT MEETING:

              David Goldberg                                                                    Open for Nominations              

  At-Large Member                                                                 (Council’s Appointment)

  Moving out of county                                                             

  Term Expired: June 30, 2021

   

              Arsburn “Oz” Roberts                                                        Open for Nominations              

  At-Large Member                                                                 (Council’s Appointment)

     NotEligible to succeed

  Term Expired: June 30, 2021

   

              Dr. William Kendall                                                            Open for Nominations              

  At-Large Member                                                                 (Council’s Appointment)

              NotEligible to succeed

              Term Expired: June 30, 2021

   

               Fran Fluker                                                                          Open for Nominations              

  At-Large Member                                                                 (Council’s Appointment)

              NotEligible to succeed

              Term Expired: June 30, 2021

   

              Orlean Baulkmon                                                                Open for Nominations              

  At-Large Member                                                                 (Council’s Appointment)

              NotEligible to succeed

              Term Expired: June 30, 2021

   

              Larry Derby                                                                         Open for Nominations              

  At-Large Member                                                                 (Council’s Appointment)

  Did not desire reappointment

  Term Expired: June 30, 2020

   

  The terms are two-years. Meets every even month.

   

   

              Frank Tommey                                                                    Open for Nominations              

  NotEligible to succeed                                                           (Council’s Appointment)

     Residential Development Member   

  Term Expired: December 31, 2020

   

              Troy Keller                                                                           Open for Nominations              

  NotEligible to succeed                                                           (Council’s Appointment)

     Educator Member   

  Term Expired: December 31, 2020

  
  

  This is a four-year term. Meets as needed.

   

  Women:  6

              Senatorial District 15:   4

              Senatorial District 29:   7

   

  
  

  
  
  

              James “Jay” Lewis- Interested in serving another term       Open for Nominations              

  Eligible to succeed                                                                  (Council’s Appointment)

     Uptown Business Improvement District

  Term Expires: October 31, 2021

   

              Hannah Israel- Interested in serving another term               Open for Nominations              

  Eligible to succeed                                                                  (Council’s Appointment)

     Uptown Business Improvement District

  Term Expires: October 31, 2021

   

              Alan Udy                                                                               Open for Nominations              

  Eligible to succeed                                                                  (Council’s Appointment)

     Uptown Business Improvement District

  Term Expires: October 31, 2021

   

               Debbie Young                                                                       Open for Nominations              

  Eligible to succeed                                                                  (Council’s Appointment)

     Uptown Business Improvement District

  Term Expires: October 31, 2021

   

               Jud Richardson                                                                    Open for Nominations              

  Eligible to succeed                                                                  (Council’s Appointment)

     Uptown Columbus, Inc.

  Term Expires: October 31, 2021