Council Agenda - Regular Meeting 12/12/2023 09:00 AM C. E. “Red” McDaniel City Services Center- Second Floor

CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding

INVOCATION: Offered by Dr. Jimmy Elder, First Baptist Church of Columbus, Georgia

PLEDGE OF ALLEGIANCE: Led by Mayor Henderson

MINUTES

• 1.Approval of minutes for the December 5, 2023 Council Meeting and Executive Session.

PROCLAMATION:

• 2.Proclamation:    Paul Pierce Day

   

     Receiving:        Danielle Varner, Springer Opera House

   

   

CITY ATTORNEY’S AGENDA

ORDINANCES

• 1.2nd Reading - REZN-09-23-0171: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 301 42nd Street (parcel # 013-001-043) from Light Manufacturing/Industrial (LMI) Zoning District to Single Family Residential – 1 (SFR1) Zoning District. (Planning Department and PAC recommend approval) (Councilor Garrett)

• 2.2nd Reading-  REZN -10 -23 -1964: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 4070 Macon Road (parcel # 085-051-014) from Single Family Residential – 2 (SFR2) Zoning District to Neighborhood Commercial (NC) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Barnes)

• 3.2nd Reading- REZN-10-23-1989: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 3914, 3922 Buena Vista Road (parcel # 087-028-007/008) from Neighborhood Commercial (NC) to General Commercial (GC) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Barnes)

• 4.2nd Reading- An Ordinance amending Chapter 11, Article II  of the Columbus Code to revise the criteria for promotional eligibility and promotional procedures for the Columbus Fire and EMS Department; and for other purposes. (Mayor Pro-Tem)

• 5.2nd Reading - An Ordinance revising Muscogee County Prison Policy, Number 420-100, Muscogee County Prison Promotion Policy. (Mayor Pro-Tem)

• 6.1st Reading- An Ordinance providing an increase to the Local Supplement for Muscogee County Sheriff Gregory Countryman effective January 1, 2024; and for other purposes. (Councilor Tucker)

PUBLIC AGENDA

• 1.Ms. Allie Johnson, representing Columbus Animal Allies, Re: The Columbus Animal Care & Control.

• 2.Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re:  Evictions and lack of affordable housing.

• 3.Mrs. Sandy Gunnels, Re: Columbus Animal Control.

• 4.Rev. Johnny Flakes, III, representing Interdenominational Ministerial Alliance (IMA), Re:  Observations and concerns related to the Council Meeting of December 5, 2023.

• 5.Mr. Melvin Tanner, representing NAACP, Re: Audit Information.  

• 6.Rev. Joseph Baker, Re:  The recent internal audit report and response.

• 7.Mr. Marvin Broadwater, Sr., Re:  Embarrassment of Appointed Officers.

CITY MANAGER'S AGENDA

• 1.Memorandum of Understanding (MOU) with NeighborWorks Columbus

  Approval is requested to authorize a MOU with NeighborWorks Columbus for the development of workforce housing at Elliott's Walk utilizing State of Georgia Department of Community Affairs Equity Fund Rural Workforce Housing Initiative Funding.

• 2.GDOT Roadside Enhancement and Beautification Council Grant Program

  Approval is requested to authority the Gateways Foundation to apply for funds to continue beautification efforts on I-185 and J. R. Allen.

• 3.2023 Comprehensive Plan Update Adoption

  Approval is requested for the adoption of the 2023 Columbus Plan Update.  This mid-decade (also done in 2003, 2013, and now) update includes an updated Needs & Opportunities, the accomplishments from the 2019-2023 Community Work Program, and the new 2024-2028 Community Work Program (CWP).  The CWP is used to guide  the development and growth in Columbus over the next 5 years.

• 4.Hawks Foundation Grant

  Approval is requested to allow Parks and Recreation to apply for grants available through the Hawks Foundation and Georgia Recreation and Parks Association and, if awarded, accept the grant valued at $2380.00. Six agencies per district will be awarded the needs-based scholarships.

PURCHASES

• A.Lead-Based Paint/Asbestos and Clearance Testing Services (Annual Contract) – RFP No. 23-0011

• B.Water Management Services (Annual Contract) – RFB No. 24-0005

• C.Agricultural Chemicals – BuyBoard Cooperative Contract Purchase

• D.Emergency/Non-Emergency Notification System (Annual Contract) – RFP No. 23-0028

• E.Contract Extension for Debt Collection Services (Annual Contract) – RFB No. 18-0007

• F.One 2024 Ford F-250 4x2 Super Duty Pick-up Truck for Public Works Rainwater Division – Georgia Statewide Cooperative Contract Purchase

• G.Declaration of Surplus Vehicles by Fleet Maintenance

• H.Annual Membership Dues for Association County Commissioners of Georgia (ACCG)

• I.Construction Services for Williams Road at Fortson Road Roundabout – RFB No. 24-0007

• J.Recycling Services for Public Works

• K.Additional Assembly and Delivery Services for Household Garbage and Yard Waste Carts for Public Works

• L.Household Waste Carts for Public Works Department – Sourcewell Cooperative Purchase

UPDATES AND PRESENTATIONS

• A.Demolition of Property - Ryan Pruett, Director, Inspections & Code

• B.Animal Control Audit Update - Drale Short, Director, Public Works

• C.Finance Department Internal Audit Follow-Up - Pam Hodge, Deputy City Manager, Finance, Planning & Development

BID ADVERTISEMENT

• DATE:                 December 12, 2023

  TO:                Mayor and Councilors

  FROM:                Finance Department

  December 15, 2023

  1. Underserved and Inmate Healthcare Consultant – RFP No. 24-0009

  Scope of RFP

  Columbus Consolidated Government is seeking a third-party advisory firm, with experience establishing community-funded networks of care for underserved and inmate populations.  The firm shall assist the City with developing a fair, inclusive and equitable plan to service the target populations’ medical needs.

  December 27, 2023

  1. Touch Screen Information Kiosks for METRA (Re-Bid) – RFB No. 24-0019

  Scope of RFB

  The Columbus, Georgia Metropolitan (METRA) Transit System is soliciting bid responses for the procurement of one (1) Outdoor Double-Sided Touch Screen Information Kiosk and one (1) Indoor Single-Sided Information Kiosk for use at METRA’s bus station, the METRA Transfer Center.

REFERRALS:

• Referrals 12.5.23

CLERK OF COUNCIL’S AGENDA

ENCLOSURES - ACTION REQUESTED

• 1.RESOLUTION - A resolution excusing Councilor Jerry "Pops" Barnes from the December 5, and December 12, 2023 Council Meetings.

• 2.RESOLUTION - A resolution excusing Councilor R. Walker Garrett from the December 12, 2023 Council Meeting.

• 3.RESOLUTION - A resolution cancelling the Proclamation Sessions for January 2, February 6, and March 5, 2024.

• 4.Email Correspondence from Mr. David Rohwedder resigning from his seat as the District 8 Representative on the Public Safety Advisory Commission. 

• 5.Minutes of the following boards:

  Board of Tax Assessors, #38-23, #39-23 and #40-23

  Board of Water Commissioners, November 13, 2023

  Columbus Golf Course Authority, July 18, 2023 and September 26, 2023

  Columbus Ironworks Convention & Trade Center Authority, February 23, April 27, June 29 and August 24, 2023

  Convention & Visitors Board of Commissioners, October 18, 2023

  Development Authority, October 5, 2023

  Historic & Architectural Review Board, February 13, March 13, April 13, May 8, June 12, July 10, August 14, September 11, October 10 and November 13, 2023

  Land Bank Authority, October 11, 2023

  River Valley Regional Commission, October 25, 2023

  The Medical Center Hospital Authority, July 26, 2023

BOARD APPOINTMENTS - ACTION REQUESTED

• 6. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING:               
     
     

  1. HISTORIC & ARCHITECTURAL REVIEW BOARD:

  .

  Marjorie “Mollie” Smith                                                                                Open for Nominations              

  Historic District Resident                                                                                (Council’s Appointment)

  Eligible to succeed                                                                                               

                  Term Expires: January 31, 2024               
  
  

  Libby Smith                                                                                                                Open for Nominations              

  Historic District Resident                                                                                (Council’s Appointment)

  Not Eligible to succeed                                                                                               

                  Term Expires: January 31, 2024               
  
  

  Rev. Curtis West                                                                                                Open for Nominations              

  Liberty Cultural Center, Inc.                                                                 (Council’s Appointment)

  No longer a resident of Muscogee County                                                                                               

                  Term Expires: January 31, 2024

  The terms are three years.  Meets monthly.

  Women:  5

                  Senatorial District 15:   9

                  Senatorial District 29:   2

  2. TREE BOARD:
  
  
  

  Troy Keller                                                                                                                Open for Nominations              

  Educator Seat                                                                                                (Council’s Appointment)

  Not eligible to succeed               

  Term Expired: December 31, 2020

  Frank Tommey                                                                                                Open for Nominations              

  Residential Development Seat                                                                (Council’s Appointment)

  Not eligible to succeed               

  Term Expired: December 31, 2020

  These are four-year terms. Meets as needed.

  Councilor Cogle is nominating Clifton Ruehl for the Educator seat.

  Women:  7

                  Senatorial District 15:   5

                  Senatorial District 29:   6

UPCOMING BOARD APPOINTMENTS:

• A.Board of Zoning Appeals   (Council Appointments)

• B.Building Authority of Columbus  (Council Appointments)

• C.Commission on International Relations & Cultural Liaison Encounters (CIRCLE)  (Mayor & Council Appointments)

• D.Civic Center Advisory Board  (Mayor Appointment)

• E.Community Development Advisory Council  (Council Appointments)

• F.Planning Advisory Commission  (Council Appointments)